Accounts Receivable Assistant Jobs in California

Company Overview:

Universal Service Recycling Inc. is a family-owned metal recycling company located in Stockton, California. As California Valley’s premier recycling facility, we pride ourselves on delivering top-tier service and operational excellence. We are currently seeking a dedicated and detail-oriented Bookkeeper / Accounts Receivable Specialist to join our finance team.

Position Summary:

This full-time, on-site role is essential to maintaining accurate financial records and ensuring timely processing of accounts receivable and payroll functions for multiple company entities. The ideal candidate will have a strong background in bookkeeping, excellent attention to detail, and a solid understanding of accounting and payroll procedures and systems, particularly QuickBooks Desktop. The Bookkeeper/Accounts Receivable Specialist will work on-site at our corporate office in Stockton, CA.

Essential Duties and Responsibilities:

• Set up, maintain, and update customer records (payment details, tax info, terms)
• Review, code, and process vendor invoices, ensuring accuracy and proper approvals.
• Process and verify invoices for payment, ensuring accuracy and compliance with internal controls and financial regulations.
• Maintain accounting records for multiple business entities and locations
• Research and resolve any customer exceptions, corrections, and/or adjustments.
• Collaborate with internal teams to ensure proper accounting processes.
• Input wire transfers, manual checks, and intercompany transactions into QuickBooks
• Input monthly intercompany purchases, sales of materials and end-of-day materials purchases into QuickBooks
• Manage Accounts Receivable aging report, ensuring outstanding invoices are addressed.
• Support month-end closing activities.
• Knowledge of processing payroll.
• Other related duties as assigned.

Qualifications:

• Experience with QuickBooks Desktop is a must within the last 3 years.
• 3+ years of experience in Accounts Receivable and payroll or related accounting role
• Associate’s degree in Accounting, Finance, or Business Administration (or equivalent experience)
• Experience working with multiple company bookkeeping or multiple EINs (highly preferred).
• Strong attention to detail, ability to handle vendor inquiries, payment issues, identify and correct discrepancies.
• Strong analytical, organizational, and time-management skills
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with reconciling vendor statements.
• Familiarity with state Sales and Use tax regulations.
• QuickBooks Desktop certification (preferred)

Pay: $24.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Application Question(s):

• What experience do you have with inventory tracking in a multi-location environment? Please describe your responsibilities, including the systems you used and how you maintained accurate inventory records across multiple locations.
• What experience do you have proactively following up on delinquent or past-due invoices? Please describe how you managed customer follow-ups, resolved payment issues, and ensured timely collection of outstanding balances.
• Do you have professional experience using QuickBooks Desktop? If yes, please describe your experience, including how recently you used it and the accounting functions you performed.
• What volume of invoicing have you handled in a typical week or month in your previous accounting or Accounts Receivable roles? Please briefly describe your responsibilities related to invoicing.

Location:

• Stockton, CA 95206 (Required)

Work Location: In person