Accounts Receivable Assistant Jobs in Washington

Accounts Payable & Accounts Receivable Specialist

Position Summary

Faber Construction is seeking a detail-oriented and dependable Accounts Payable & Accounts Receivable Specialist to support the day-to-day financial operations of the company. This position is responsible for processing vendor invoices, managing customer billings, maintaining accurate financial records, and ensuring timely collection of receivables.

The ideal candidate will possess strong accounting knowledge, excellent organizational skills, and a commitment to accuracy. Experience in construction accounting is highly preferred, as the role will require familiarity with job cost coding, subcontractor and vendor payments, customer invoicing, and construction-related financial processes.

This position works closely with project managers, accounting staff, vendors, customers, and leadership to ensure financial transactions are processed accurately and efficiently.

Essential Duties and Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Match invoices to purchase orders, contracts, and supporting documentation.
• Code invoices to appropriate general ledger accounts and job cost codes.
• Prepare and process weekly check runs and electronic payments.
• Maintain accurate vendor files and payment records.
• Resolve invoice discrepancies and vendor inquiries in a timely manner.
• Monitor accounts payable aging and ensure timely payment of obligations.
• Process employee expense reimbursements.
• Assist with month-end and year-end closing activities.
• Reconcile vendor statements and investigate outstanding balances.

Accounts Receivable

• Generate and distribute customer invoices and statements.
• Monitor customer accounts and track outstanding balances.
• Follow up on past due accounts and communicate professionally regarding collections.
• Record customer payments and apply cash receipts accurately.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain accounts receivable aging reports.
• Assist project managers and leadership with billing information and collection efforts.
• Support lien release and construction billing documentation as required.
• Prepare reports related to receivables, collections, and cash flow.

General Accounting Support

• Maintain accurate electronic and paper financial records.
• Assist with account reconciliations and audit preparation.
• Support month-end reporting and financial analysis.
• Ensure compliance with company policies and accounting procedures.
• Assist with special projects and other accounting duties as assigned.
• Provide excellent customer service to internal and external stakeholders.

Knowledge, Skills, and Abilities

• Good understanding of accounting principles and financial processes.
• Knowledge of accounts payable and accounts receivable functions.
• Understanding of general ledger structures and account coding.
• Ability to accurately process large volumes of financial transactions.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving and analytical abilities.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to maintain confidentiality and professional discretion.
• Ability to work independently and as part of a team.

Minimum Qualifications

Required

• Minimum of two (2) years of accounts payable, accounts receivable, bookkeeping, or accounting experience.
• Excellent attention to detail and accuracy.
• Good knowledge of accounting structures and financial principles.
• Strong organizational skills and ability to manage multiple priorities.
• Prompt, efficient, and responsive communication skills.
• Proficiency with accounting software and Microsoft Office applications.

Preferred

• Experience in the construction industry.
• Experience with job cost accounting.
• Experience processing a high volume of invoices and payments.
• Associate's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with construction management and accounting software systems.

Desired Personal Attributes

The successful candidate will be:

• Highly organized and detail-oriented.
• Dependable and accountable.
• Professional and customer-service focused.
• Able to work with a high degree of accuracy.
• Prompt and responsive in communication.
• Comfortable working with deadlines and changing priorities.
• Committed to continuous improvement and process efficiency.

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Ability to Commute:

• Lynden, WA 98264 (Required)

Work Location: In person