Accounts Receivable Assistant Jobs in Wisconsin

Location: Southeastern Wisconsin (In-Office)
Schedule: Full-Time | Monday–Friday

We are seeking an Accounts Receiveable Specialist to become an integral part of our accounting and operations team. This role is responsible for high-volume invoicing, accurate data entry, and maintaining the integrity of billing, inventory, and financial records within our ERP system.

This position is ideal for someone who is detail-oriented, process-driven, and comfortable working in a manufacturing environment where accounting, inventory, and production activity are closely connected.

Responsibilities

Data Entry, ERP & Record Accuracy

• Accurately input and maintain customer, billing, and transaction data within Sage 100
• Maintain organized digital filing systems for invoices, production records, and supporting documentation
• Execute general ledger–related entries tied to invoicing and inventory activity
• Perform regular reconciliations to identify and resolve discrepancies

Invoicing

• Prepare, review, and issue customer invoices in a timely and accurate manner
• Ensure invoices are correctly calculated and compliant with company policies and customer agreements
• Handle high-volume invoicing with consistency and attention to detail
• Coordinate with internal teams to ensure invoicing aligns with production, shipping, and sales activity

Production & Inventory Support

• Enter production transactions using Bills of Materials (BOMs) within Sage 100
• Assist with inventory-related entries tied to production, adjustments, transfers, reconciliation, and corrections
• Participate in physical inventory counts

Billing & Accounts Receivable Support

• Monitor accounts receivable and assist with follow-up on outstanding invoices
• Investigate and resolve billing discrepancies and customer invoice questions
• Maintain accurate and up-to-date financial and inventory records within the ERP platform

Reporting, Audit & Cross-Functional Support

• Assist with monthly, quarterly, and annual reporting related to accounts receivable, invoicing, and inventory
• Support the annual audit process by providing documentation and transaction detail
• Provide support to related operational areas as needed, including purchasing and inventory administration, to ensure accurate system data and smooth workflows

Process Improvement

• Identify opportunities to improve invoicing, data entry, and production-related workflows
• Follow and help reinforce best practices for documentation, accuracy, and internal controls

Qualifications Education

• High school diploma or equivalent required

Skills & Attributes

• Highly detail-oriented, accurate, and well-organized
• Comfortable working with structured processes and system-driven workflows
• Able to manage a varied workload and shifting priorities
• Proactive problem-solver who takes ownership of their work
• Strong communication skills and ability to collaborate across departments

What We Offer

• Stable, in-office role with predictable hours in a thriving, growing company, offering long-term job stability
• A kind, supportive work culture built on grace, respect, and teamwork
• Dogs in the office and a pet-friendly environment
• A team that connects through group games, puzzles, and shared activities that encourage collaboration and fun
• Opportunity to grow into inventory, accounting, or operations-focused roles
• The chance to do meaningful work that directly improves pets’ lives, supporting products that make a real impact on animal health and well-being

Job Type: Full-time

Benefits:

• Dental insurance
• Employee discount
• Paid time off
• Retirement plan

Application Question(s):

• Will you be able to reliably commute to Hartland, WI 53029 for this job?
• We have multiple dogs in the office. If you have allergies, are scared of dogs, or find barking to be an annoyance, then this will not be a good fit. Do you enjoy working with dogs around?
• Which accounting or ERP systems have you used regularly?
• On average, how many invoices did you personally process per week in your most recent role?
• Before applying, please make sure this setup works for you. This is an in-person role at our facility in Hartland, WI. We want to be upfront about a few important things. - Hours are Monday–Friday, 8:00 AM to 4:30 PM (30-minute lunch) - Remote work isn’t an option — we’re fully in-person - We don’t currently offer health insurance Does this work for you? Please reply with one of the below. - Yes, this works for me - No, this isn’t a good fit
• What salary range or hourly rate are you seeking? (We do not accept statements like “negotiable”, "open for discussion", etc.)

Work Location: In person