Construction Administrator Jobs in Virginia
Construction Administrator jobs in Virginia are in steady demand, concentrated in commercial development, federal and defense-related construction, and higher education facility work across Northern Virginia, Richmond, and Virginia Beach. Major employers with lasting Virginia footprints include Clark Construction, Gilbane Building Company, and the U.S. Army Corps of Engineers, which maintains significant operations throughout the state. The most sought-after specialties are contract administration, submittal review, and construction observation for large-scale institutional and government projects. Find a role that fits below and apply directly.
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See related jobsCommercial Construction Project Administrator
W.E. Bowman Construction - Company Highlights
- General contractor specializing in commercial construction
- Based in Richmond, Virginia with a regional focus
- 56 years of commercial construction experience
- Renovations, ground-up builds and continued client service
- Finish work experience ranging from industrial to museum-quality
Position Summary
W.E. Bowman Construction is seeking an entry-level Commercial Construction Project Administrator to support Project Managers, Superintendents, and other members of the project team throughout all phases of commercial construction. This position helps keep projects organized by maintaining documentation, coordinating communication with subcontractors and vendors, tracking required information, and supporting day-to-day project administration. Prior commercial construction experience is helpful but not required. The ideal candidate is organized, dependable, detail-oriented, and interested in building a career with a commercial general contractor.
Key ResponsibilitiesProject Administration & Document Control
- Provide administrative support to Project Managers, Superintendents, and project teams.
- Set up and maintain electronic project files and folders according to company procedures.
- Maintain project contact lists, subcontractor information, drawing logs, specification files, and other project records.
- Upload, organize, distribute, and file project drawings, specifications, addenda, revisions, and other construction documents.
- Assist with meeting agendas, meeting minutes, action-item tracking, and follow-up.
- Enter and maintain information in company project management systems.
Subcontractor & Vendor Coordination
- Assist with preparing and distributing subcontracts, purchase orders, and other project documents.
- Communicate with subcontractors and vendors to obtain required paperwork and project information.
- Track subcontract agreements, certificates of insurance, W-9s, licenses, and other required documentation.
- Maintain subcontractor and vendor contact information and follow up on outstanding items as directed.
RFIs & Submittals
- Assist with the preparation, distribution, and tracking of Requests for Information (RFIs).
- Maintain RFI and submittal logs and monitor outstanding items.
- Route subcontractor submittals to the appropriate project team members, architects, and consultants for review.
- Distribute approved submittals and responses to subcontractors and field personnel.
Change Orders & Project Cost Documentation
- Assist Project Managers with maintaining change-order and potential change-order logs.
- Collect and organize subcontractor proposals and supporting documentation for potential changes.
- Assist with preparation and distribution of subcontractor change orders and purchase-order changes.
- Maintain organized records of approved and pending changes.
Billing & Accounting Support
- Assist with collecting subcontractor invoices and payment applications.
- Track required lien waivers/releases, insurance documentation, and other payment-related paperwork.
- Help gather supporting documentation for monthly owner billing.
- Coordinate with Project Managers and accounting personnel to resolve missing or incomplete documentation.
Project Startup & Closeout
- Assist with setting up new projects in company systems and establishing project files.
- Help collect required startup documentation from subcontractors and vendors.
- Maintain project closeout checklists throughout construction.
- Collect warranties, operation and maintenance manuals, as-built drawings, training documentation, and other closeout materials.
- Follow up with subcontractors for outstanding closeout documents and assist with assembling final closeout packages.
Qualifications
- Education - High School Diploma or GED required.
- Associate's or Bachelor's degree in Construction Management, Business Administration, Project Management, Logistics or a related field preferred but not required.
Experience
- 0-2 years of administrative, project coordination, construction, or related experience.
- Previous experience with a general contractor, subcontractor, architecture/engineering firm, or other construction-related organization is a plus but not required.
Technical Skills
- Basic proficiency with Microsoft Outlook, Word, and Excel.
- Experience with Procore, Sage, Bluebeam, Autodesk Construction Cloud, or similar construction software is a plus; training can be provided.
- Ability and willingness to learn commercial construction terminology, drawings, specifications, and project documentation.
Required Competencies
- Organization and attention to detail
- Professional written and verbal communication
- Time management and ability to manage multiple priorities
- Follow-through and accountability
- Teamwork and collaboration
- Problem-solving and willingness to ask questions
- Comfort communicating with subcontractors, vendors, office staff, and field personnel
- Adaptability in a fast-paced construction environment
Work Environment
- Primarily office-based with occasional visits to active commercial construction sites and project meetings.
- Ability to work at a computer for extended periods and perform routine office tasks.
- When visiting project sites, ability to walk uneven surfaces and comply with required jobsite safety procedures and personal protective equipment requirements.
Typical Commercial Project Types
- Light Industrial & Manufacturing
- Warehouse Buildings
- Office Buildings
- Healthcare Facilities
- Senior Living Facilities
- Multi-family Developments
Typical Career Path
Project Administrator -> Assistant Project Manager -> Project Manager
Reports To: Project Manager / Senior Project Manager
Supervises: None
In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:
$50,000 - $75,000
Compensation in other cities and states may vary. W.E. Bowman Construction, Inc. offers a competitive total benefits and compensation package including health care coverage, employer-matched retirement contribution, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.
Equal Opportunity Employer
W.E. Bowman Construction, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k) matching
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Commercial Construction Project Administrator
W.E. Bowman Construction - Company Highlights
- General contractor specializing in commercial construction
- Based in Richmond, Virginia with a regional focus
- 56 years of commercial construction experience
- Renovations, ground-up builds and continued client service
- Finish work experience ranging from industrial to museum-quality
Position Summary
W.E. Bowman Construction is seeking an entry-level Commercial Construction Project Administrator to support Project Managers, Superintendents, and other members of the project team throughout all phases of commercial construction. This position helps keep projects organized by maintaining documentation, coordinating communication with subcontractors and vendors, tracking required information, and supporting day-to-day project administration. Prior commercial construction experience is helpful but not required. The ideal candidate is organized, dependable, detail-oriented, and interested in building a career with a commercial general contractor.
Key ResponsibilitiesProject Administration & Document Control
- Provide administrative support to Project Managers, Superintendents, and project teams.
- Set up and maintain electronic project files and folders according to company procedures.
- Maintain project contact lists, subcontractor information, drawing logs, specification files, and other project records.
- Upload, organize, distribute, and file project drawings, specifications, addenda, revisions, and other construction documents.
- Assist with meeting agendas, meeting minutes, action-item tracking, and follow-up.
- Enter and maintain information in company project management systems.
Subcontractor & Vendor Coordination
- Assist with preparing and distributing subcontracts, purchase orders, and other project documents.
- Communicate with subcontractors and vendors to obtain required paperwork and project information.
- Track subcontract agreements, certificates of insurance, W-9s, licenses, and other required documentation.
- Maintain subcontractor and vendor contact information and follow up on outstanding items as directed.
RFIs & Submittals
- Assist with the preparation, distribution, and tracking of Requests for Information (RFIs).
- Maintain RFI and submittal logs and monitor outstanding items.
- Route subcontractor submittals to the appropriate project team members, architects, and consultants for review.
- Distribute approved submittals and responses to subcontractors and field personnel.
Change Orders & Project Cost Documentation
- Assist Project Managers with maintaining change-order and potential change-order logs.
- Collect and organize subcontractor proposals and supporting documentation for potential changes.
- Assist with preparation and distribution of subcontractor change orders and purchase-order changes.
- Maintain organized records of approved and pending changes.
Billing & Accounting Support
- Assist with collecting subcontractor invoices and payment applications.
- Track required lien waivers/releases, insurance documentation, and other payment-related paperwork.
- Help gather supporting documentation for monthly owner billing.
- Coordinate with Project Managers and accounting personnel to resolve missing or incomplete documentation.
Project Startup & Closeout
- Assist with setting up new projects in company systems and establishing project files.
- Help collect required startup documentation from subcontractors and vendors.
- Maintain project closeout checklists throughout construction.
- Collect warranties, operation and maintenance manuals, as-built drawings, training documentation, and other closeout materials.
- Follow up with subcontractors for outstanding closeout documents and assist with assembling final closeout packages.
Qualifications
- Education - High School Diploma or GED required.
- Associate's or Bachelor's degree in Construction Management, Business Administration, Project Management, Logistics or a related field preferred but not required.
Experience
- 0-2 years of administrative, project coordination, construction, or related experience.
- Previous experience with a general contractor, subcontractor, architecture/engineering firm, or other construction-related organization is a plus but not required.
Technical Skills
- Basic proficiency with Microsoft Outlook, Word, and Excel.
- Experience with Procore, Sage, Bluebeam, Autodesk Construction Cloud, or similar construction software is a plus; training can be provided.
- Ability and willingness to learn commercial construction terminology, drawings, specifications, and project documentation.
Required Competencies
- Organization and attention to detail
- Professional written and verbal communication
- Time management and ability to manage multiple priorities
- Follow-through and accountability
- Teamwork and collaboration
- Problem-solving and willingness to ask questions
- Comfort communicating with subcontractors, vendors, office staff, and field personnel
- Adaptability in a fast-paced construction environment
Work Environment
- Primarily office-based with occasional visits to active commercial construction sites and project meetings.
- Ability to work at a computer for extended periods and perform routine office tasks.
- When visiting project sites, ability to walk uneven surfaces and comply with required jobsite safety procedures and personal protective equipment requirements.
Typical Commercial Project Types
- Light Industrial & Manufacturing
- Warehouse Buildings
- Office Buildings
- Healthcare Facilities
- Senior Living Facilities
- Multi-family Developments
Typical Career Path
Project Administrator -> Assistant Project Manager -> Project Manager
Reports To: Project Manager / Senior Project Manager
Supervises: None
In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:
$50,000 - $75,000
Compensation in other cities and states may vary. W.E. Bowman Construction, Inc. offers a competitive total benefits and compensation package including health care coverage, employer-matched retirement contribution, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.
Equal Opportunity Employer
W.E. Bowman Construction, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k) matching
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
See All 5 Construction Administrator Jobs in Virginia
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Find JobsConstruction Administrator Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Construction Administrator Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
What Virginia Employers Look For
The qualifications that appear most often in construction administrator jobs across Virginia.
- Bachelor's degree in architecture, construction management, or a closely related field required
- Experience reviewing submittals, RFIs, and construction documents on commercial or institutional projects
- Proficiency with project management software such as Procore, Bluebeam, or similar platforms
- Strong knowledge of building codes, contract law, and construction sequencing
- Architectural registration or progress toward licensure through the Virginia Department of Professional and Occupational Regulation preferred
- Demonstrated ability to coordinate between architects, contractors, and owners throughout project closeout
Construction Administrator Jobs in Virginia: Frequently Asked Questions
How do you become a construction administrator in Virginia?
Most construction administrators in Virginia begin with a bachelor's degree in architecture, construction management, or engineering, then gain field experience through project coordinator or assistant roles. Architects who pursue licensure do so through the Virginia Department of Professional and Occupational Regulation, which requires passing the Architect Registration Examination. Construction managers often pursue credentials through the Construction Management Association of America or the American Institute of Constructors, both recognized by Virginia employers.
How much do construction administrators make in Virginia?
Construction administrators in Virginia earn a median of about $119,110 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $79,940 for the lowest 10% to over $183,980 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire construction administrators in Virginia?
Companies currently hiring construction administrators in Virginia include Salas O'Brien, TIMMONS, and W.E. Bowman Construction, per current listings on Migrate Mate as of August 2026. Virginia's concentration of federal agency facilities, defense contractors, and large university systems means consistent demand from both private firms and public-sector project owners.
Which Virginia cities have the most construction administrator jobs?
Ashburn, Norfolk, and Roanoke have the most construction administrator openings in Virginia. Northern Virginia's density of federal government and defense-related construction drives the largest share of positions, while Richmond's ongoing mixed-use and institutional development and Virginia Beach's active military base construction and coastal infrastructure work sustain steady hiring in those markets.
Are there remote construction administrator jobs in Virginia?
Yes, but they're rare. About 33% of construction administrator openings tied to Virginia are remote or hybrid as of August 2026, reflecting the fact that most of the role requires on-site observation, contractor coordination, and direct review of physical work. The portions most compatible with remote work are document review, submittal processing, and contract correspondence.
How can I get hired as a construction administrator in Virginia with little or no experience?
The most realistic entry path is through a project coordinator or construction intern role at a mid-size Virginia architecture or construction management firm, where junior staff support document control and submittal logs under senior oversight. Large Virginia employers like Clark Construction and Gilbane run structured internship and new-graduate associate programs. Earning a Construction Documents Technology certificate from the Construction Specifications Institute also strengthens early-career applications considerably.
Where can I find and apply to construction administrator jobs in Virginia?
You can find and apply to construction administrator jobs in Virginia on Migrate Mate, which lists current Virginia openings across commercial, federal, and institutional sectors. Search the listings, find roles that match your experience and target market, and apply directly to the ones that fit.
See All 5 Construction Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
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