Construction Administrator Jobs in New York
Construction Administrator jobs in New York are in strong demand, concentrated in commercial construction, infrastructure redevelopment, and institutional building across the full seniority range from project coordinator to senior construction administrator. Most hiring activity is in New York City, Buffalo, and Albany, where firms like Turner Construction, AECOM, and Skanska maintain substantial New York operations. The most sought-after specialties in the New York market are public-sector project oversight, historic preservation compliance, and large-scale mixed-use development administration. Find a role that fits below and apply directly.
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Job Description
Isaac Heating & Air Conditioning is seeking a reliable General Construction Administrator for their Rochester, NY location. This position is designed to support construction estimating, project management, field personnel, and clients through various administrative tasks for all Isaac locations, and supporting the entire commercial department when necessary.
What can we offer you?
- Starting base salary of $65,000-70,000 annually
- Comprehensive Medical, Dental, and Vision Insurance
- 401k Retirement Plan with Company Match
- Paid Vacation and Sick Time, Paid Holidays
- Opportunities for Growth and Advancement
Summary:
For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.
Responsibilities
- Coordinate with office and field staff to ensure compliance with company policies and procedures
- Work with Project Managers to assist with specific reporting and paperwork
- Create and maintain project files within Service Titan
- Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
- Facilitate the commercial warranty process in Service Titan after direction from management
- Work with management on completing the required documents for AIA submittals, such as lien waivers, supplier affidavits, and any other required documents
- Generate invoices for AIA billings in Service Titan after the payment documents are approved
- Work with Project Managers to facilitate the preparation of submittals and closeout documentation
- Catalog all model and serial numbers for all equipment upon completion of projects
- Assist with accurate data entry to achieve accurate KPIs
- Log in to the purchasing queue daily and issue POs to field staff
- Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
- Responsible for performing other responsibilities/duties as assigned by management
Job qualifications
- High School diploma or equivalent required
- Associate degree in a related field; and/or 3 years of equivalent relatable experience required
- Experience working in HVAC and/or Construction industries preferred
- Proficiency with Microsoft Office required
- Understanding of HVAC and Plumbing industry preferred
- Experience/familiarity with Service Titan strongly preferred
The starting compensation range is $65,000-70,000 annually. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range.
This employer participates in E-Verify to verify the employment eligibility of all new hires. E-Verify is a federal program that compares information from form I-9 to government records to confirm employment eligibility.
Isaac Heating & Air Conditioning (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.
Job Description
Isaac Heating & Air Conditioning is seeking a reliable General Construction Administrator for their Rochester, NY location. This position is designed to support construction estimating, project management, field personnel, and clients through various administrative tasks for all Isaac locations, and supporting the entire commercial department when necessary.
What can we offer you?
- Starting base salary of $65,000-70,000 annually
- Comprehensive Medical, Dental, and Vision Insurance
- 401k Retirement Plan with Company Match
- Paid Vacation and Sick Time, Paid Holidays
- Opportunities for Growth and Advancement
Summary:
For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.
Responsibilities
- Coordinate with office and field staff to ensure compliance with company policies and procedures
- Work with Project Managers to assist with specific reporting and paperwork
- Create and maintain project files within Service Titan
- Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
- Facilitate the commercial warranty process in Service Titan after direction from management
- Work with management on completing the required documents for AIA submittals, such as lien waivers, supplier affidavits, and any other required documents
- Generate invoices for AIA billings in Service Titan after the payment documents are approved
- Work with Project Managers to facilitate the preparation of submittals and closeout documentation
- Catalog all model and serial numbers for all equipment upon completion of projects
- Assist with accurate data entry to achieve accurate KPIs
- Log in to the purchasing queue daily and issue POs to field staff
- Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
- Responsible for performing other responsibilities/duties as assigned by management
Job qualifications
- High School diploma or equivalent required
- Associate degree in a related field; and/or 3 years of equivalent relatable experience required
- Experience working in HVAC and/or Construction industries preferred
- Proficiency with Microsoft Office required
- Understanding of HVAC and Plumbing industry preferred
- Experience/familiarity with Service Titan strongly preferred
The starting compensation range is $65,000-70,000 annually. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range.
This employer participates in E-Verify to verify the employment eligibility of all new hires. E-Verify is a federal program that compares information from form I-9 to government records to confirm employment eligibility.
Isaac Heating & Air Conditioning (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.
See All 7 Construction Administrator Jobs in New York
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Find JobsConstruction Administrator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Construction Administrator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Manufacturing
- Construction & Real Estate
- Consulting & Professional Services
What New York Employers Look For
The qualifications that appear most often in construction administrator jobs across New York.
- Bachelor's degree in architecture, construction management, or a closely related field
- Proficiency with construction document review, submittals, and RFI management
- Experience with New York City Building Code and local DOB permit processes
- Familiarity with AIA contract documents and standard construction administration protocols
- Proficiency in project management software such as Procore, Bluebeam, or Autodesk
- Strong written communication skills for field reports, punch lists, and client correspondence
Construction Administrator Jobs in New York: Frequently Asked Questions
How do you become a construction administrator in New York?
Most construction administrator roles in New York require a bachelor's degree in architecture, construction management, or engineering, along with field experience on commercial or institutional projects. Architects practicing in New York must hold licensure through the New York State Education Department, which requires passing the Architect Registration Examination. For non-licensed construction administrators, employers typically look for demonstrated site experience, familiarity with New York City DOB processes, and credentials such as the Construction Documents Technologist or LEED accreditation.
How much do construction administrators make in New York?
Construction administrators in New York earn a median of about $155,360 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $86,250 for the lowest 10% to over $244,590 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire construction administrators in New York?
Employers hiring construction administrators in New York right now include CBN America, CHA Consulting, and Stockwell Construction, based on current listings on Migrate Mate as of October 2026. New York's volume of large-scale public, institutional, and mixed-use projects means both major national firms and regional architecture and construction management companies maintain consistent hiring throughout the year.
Which New York cities have the most construction administrator jobs?
Bliss, Albany, and Brooklyn have the most construction administrator openings in New York. New York City dominates the distribution given its continuous pipeline of commercial towers, transit infrastructure, and institutional projects, while Buffalo and Albany see steady demand tied to state-funded capital projects, university expansion, and regional development initiatives that require on-site construction oversight.
Are there remote construction administrator jobs in New York?
Yes, but they're rare. About 0% of construction administrator openings tied to New York are remote or hybrid as of October 2026, reflecting the fundamentally site-dependent nature of the role. The portions of the work most suited to remote arrangements are submittal reviews, RFI responses, and project documentation, while site observation, punch list walkthroughs, and contractor coordination almost always require an in-person presence.
How can I get hired as a construction administrator in New York with little or no experience?
The most realistic entry path is a project coordinator or assistant construction administrator role at a mid-size New York architecture or construction management firm, where you can build site experience alongside licensed staff. Firms like Turner Construction and large New York City-based architecture practices regularly hire recent graduates into administrative support roles that rotate through field assignments. Completing a Construction Documents Technologist credential or contributing to a strong internship portfolio from an accredited New York program gives candidates a meaningful edge over other applicants without direct experience.
Where can I find and apply to construction administrator jobs in New York?
You can find and apply to construction administrator jobs in New York on Migrate Mate, which lists current openings across New York City, Buffalo, Albany, and surrounding areas. Find roles that fit your experience and specialization and apply directly to each one.
See All 7 Construction Administrator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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