Contract Administrator Jobs in Illinois
Contract administrator jobs in Illinois are consistently active across construction, healthcare, government procurement, and defense contracting, with openings at every level from entry-level contract specialist through senior contract manager. Chicago anchors the market, with additional hiring concentrated in Springfield and Rockford, where employers like Advocate Health Care, Caterpillar, and the Illinois Department of Central Management Services maintain ongoing contract administration functions. The most in-demand specialties include construction contract management, government and public procurement, and healthcare vendor agreements. Find a role that fits below and apply directly.
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W.S. Darley & Co is seeking a Contract Administrator for our Defense Division to join our Team!
The Contract Administrator is responsible for the administration, maintenance, and compliance of General Services Administration (GSA), NASA SEWP VI (SEWP), and other IDIQ contract vehicles. This role supports contract operations from quote generation through order fulfillment, contract reporting, modifications, compliance management, and business development activities. The Contract Administrator serves as a key liaison among sales, accounting, purchasing, suppliers, and government customers to ensure contract requirements are met while maximizing contract utilization and operational efficiency.
About W.S. Darley & Co: Founded in 1908, W.S. Darley & Co. (Darley) remains a family owned and operated business, supplying the highest quality equipment solutions to its military and first responder customers. With origins in the equipment distribution and Midwest manufacturing, Darley offers a family of leading innovate emergency equipment brands and innovative solutions. Darley prides itself on delivering the highest quality solutions and services from its corporate headquarters in Itasca, IL and its’ ISO 9001:2015 certified manufacturing operations in Chippewa Falls, WI and Janesville, IA.
Darley Defense, a division of the W.S. Darley company, specializes in using existing contracts to distribute products and services to the Federal Government. Darley Defense specializes in special operational equipment and fire and emergency services.
Requirements:
Contract Administration & Compliance
- Administer and maintain GSA Schedule, SEWP, and other IDIQ contract vehicles.
- Support the evaluation of new products and suppliers for inclusion on GSA, SEWP, and other IDIQ contracts.
- Serve as a point of contact for contract-related inquiries from customers, suppliers, and internal stakeholders.
- Ensure compliance with contract terms, federal regulations, and company policies.
- Maintain complete and accurate contract files, correspondence, modifications, and supporting documentation.
- Assist with contract modifications, including product additions, deletions, pricing updates, and administrative changes.
- Prepare and submit monthly Transactional Data Reporting (TDR) and other required contract reports.
- Track contract sales, reporting requirements, and contract performance metrics.
- Support internal and external audits related to GSA, SEWP, and other government contract vehicles.
- Attend monthly IDIQ review meetings and maintain monthly contract deliverable reports.
Process Improvement
- Identify opportunities to improve contract administration workflows and eliminate process inefficiencies.
Backup Responsibilities
- Serve as backup for the GSA Manager during planned and unplanned absences.
- Support continuity of contract operations and reporting activities.
- Order entry, quote creation, acknowledgements, credit card receipts.
- Strong communication with accounting, purchasing and suppliers to complete admin duties
- Input of GSA and IDIQ tracking. Filling monthly (TDR) Transactional Data Report
Supervisory Responsibility
This position has no supervisory responsibility today.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Travel
This position currently does not require travel, unless determined for work related necessity.
Essential Qualifications
Education
Bachelor’s degree or relative work-related experience
Experience
- High-velocity multi-tasker
- Cross-Functional collaborator
Skills
- Excel, outlook experience
- Effective communication skills
- Time management skills
- Detail orientated
Compensation
$70,000-$80,000 base salary
Benefits
- PTO
- Paid Holidays
- Tuition Reimbursement
- Health & Wellness Reimbursement
- Medical
- Dental
- Vision
- Life & Disability
- HSA with Darley contribution
- FSA
- 401K/Roth with match and profit sharing
- Darley paid life insurance
AAP/EEO Statement
Darley is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law
W.S. Darley & Co is seeking a Contract Administrator for our Defense Division to join our Team!
The Contract Administrator is responsible for the administration, maintenance, and compliance of General Services Administration (GSA), NASA SEWP VI (SEWP), and other IDIQ contract vehicles. This role supports contract operations from quote generation through order fulfillment, contract reporting, modifications, compliance management, and business development activities. The Contract Administrator serves as a key liaison among sales, accounting, purchasing, suppliers, and government customers to ensure contract requirements are met while maximizing contract utilization and operational efficiency.
About W.S. Darley & Co: Founded in 1908, W.S. Darley & Co. (Darley) remains a family owned and operated business, supplying the highest quality equipment solutions to its military and first responder customers. With origins in the equipment distribution and Midwest manufacturing, Darley offers a family of leading innovate emergency equipment brands and innovative solutions. Darley prides itself on delivering the highest quality solutions and services from its corporate headquarters in Itasca, IL and its’ ISO 9001:2015 certified manufacturing operations in Chippewa Falls, WI and Janesville, IA.
Darley Defense, a division of the W.S. Darley company, specializes in using existing contracts to distribute products and services to the Federal Government. Darley Defense specializes in special operational equipment and fire and emergency services.
Requirements:
Contract Administration & Compliance
- Administer and maintain GSA Schedule, SEWP, and other IDIQ contract vehicles.
- Support the evaluation of new products and suppliers for inclusion on GSA, SEWP, and other IDIQ contracts.
- Serve as a point of contact for contract-related inquiries from customers, suppliers, and internal stakeholders.
- Ensure compliance with contract terms, federal regulations, and company policies.
- Maintain complete and accurate contract files, correspondence, modifications, and supporting documentation.
- Assist with contract modifications, including product additions, deletions, pricing updates, and administrative changes.
- Prepare and submit monthly Transactional Data Reporting (TDR) and other required contract reports.
- Track contract sales, reporting requirements, and contract performance metrics.
- Support internal and external audits related to GSA, SEWP, and other government contract vehicles.
- Attend monthly IDIQ review meetings and maintain monthly contract deliverable reports.
Process Improvement
- Identify opportunities to improve contract administration workflows and eliminate process inefficiencies.
Backup Responsibilities
- Serve as backup for the GSA Manager during planned and unplanned absences.
- Support continuity of contract operations and reporting activities.
- Order entry, quote creation, acknowledgements, credit card receipts.
- Strong communication with accounting, purchasing and suppliers to complete admin duties
- Input of GSA and IDIQ tracking. Filling monthly (TDR) Transactional Data Report
Supervisory Responsibility
This position has no supervisory responsibility today.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Travel
This position currently does not require travel, unless determined for work related necessity.
Essential Qualifications
Education
Bachelor’s degree or relative work-related experience
Experience
- High-velocity multi-tasker
- Cross-Functional collaborator
Skills
- Excel, outlook experience
- Effective communication skills
- Time management skills
- Detail orientated
Compensation
$70,000-$80,000 base salary
Benefits
- PTO
- Paid Holidays
- Tuition Reimbursement
- Health & Wellness Reimbursement
- Medical
- Dental
- Vision
- Life & Disability
- HSA with Darley contribution
- FSA
- 401K/Roth with match and profit sharing
- Darley paid life insurance
AAP/EEO Statement
Darley is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law
See All 8 Contract Administrator Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Contract Administrator JobsContract Administrator Jobs by City in Illinois
Where Illinois roles are concentrated, by current openings.
Contract Administrator Job Market in Illinois
A snapshot from current Illinois openings, updated as new roles post.
Who's Hiring
What Illinois Employers Look For
The qualifications that appear most often in contract administrator jobs across Illinois.
- Bachelor's degree in business administration, supply chain, legal studies, or a related field
- Demonstrated experience reviewing, drafting, and negotiating contracts in a professional setting
- Familiarity with Illinois public procurement rules or state and municipal government contracting frameworks
- Proficiency in contract management software such as Ariba, Coupa, or Salesforce CPQ
- Professional certification such as NCMA's Certified Professional Contracts Manager (CPCM) preferred
- Strong written communication skills for drafting contract language and internal compliance documentation
Contract Administrator Jobs in Illinois: Frequently Asked Questions
How do you become a contract administrator in Illinois?
Most Illinois employers require a bachelor's degree in business, supply chain, legal studies, or public administration as the starting point. Illinois does not issue a state license specific to contract administration, so candidates advance through professional certification: the National Contract Management Association offers the Certified Professional Contracts Manager designation, which Illinois government and defense employers treat as a strong differentiator. Entry-level candidates often start as contract coordinators or procurement assistants within Illinois state agencies or large construction firms before moving into administrator roles.
How much do contract administrators make in Illinois?
Contract administrators in Illinois earn a median of about $103,470 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $65,300 for the lowest 10% to over $163,910 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire contract administrators in Illinois?
Employers hiring contract administrators in Illinois right now include Northrop Grumman, Darley, and Rotary, based on current listings on Migrate Mate as of September 2026. Illinois's concentration of large hospital systems, state government agencies, and construction and infrastructure firms means contract administration demand is spread across multiple industries rather than a single dominant sector.
Which Illinois cities have the most contract administrator jobs?
Rolling Meadows, Alsip, and Itasca have the most contract administrator openings in Illinois. Chicago drives the majority of listings because it hosts the corporate headquarters of major construction firms, healthcare networks, and financial institutions, while Springfield's concentration of state government agencies and Rockford's manufacturing base generate steady demand for procurement and contract management professionals outside the metro area.
Are there remote contract administrator jobs in Illinois?
Yes, and contract administration is more remote-friendly than many comparable roles because the core work involves reviewing documents, managing deadlines, and coordinating with vendors electronically. About 100% of contract administrator openings tied to Illinois are remote or hybrid as of September 2026. The tasks most often performed remotely include contract drafting, compliance tracking, and vendor correspondence, while site visits or in-person negotiations are typically reserved for construction or public-sector roles.
How can I get hired as a contract administrator in Illinois with little or no experience?
The most realistic entry path is applying for a contract coordinator or procurement assistant role within Illinois state agencies such as the Illinois Department of Central Management Services, which regularly recruits candidates without extensive experience through its structured civil service process. Large Illinois construction employers and healthcare systems like Advocate Health Care also hire contract interns and junior contract specialists for candidates still building experience. Earning the NCMA Certified Federal Contracts Manager credential early signals seriousness to Illinois government and defense hiring teams.
Where can I find and apply to contract administrator jobs in Illinois?
You can find and apply to contract administrator jobs in Illinois on Migrate Mate, which lists current Illinois openings updated regularly. Search the listings for roles that match your experience level and specialization, then apply directly to the ones that fit. No detours needed.
See All 8 Contract Administrator Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Contract Administrator Jobs