Events Jobs in California

Stanford’s Online High School is an accredited, diploma-offering, highly selective independent high school, offering courses for grades 7-12. The mission of is to foster a worldwide community of intellectually adventurous students and teachers. Our courses, created and taught by specialists in their academic fields, encourage students to continuously develop and test their own views as they integrate knowledge across disciplines. Small class sizes and synchronous class meetings populated by curious and engaged classmates and teachers make learning a meaningful and social experience. Students form close bonds with each other and with the school community through classes, clubs, meetups, and other school activities, all supported by caring educators. Our school brings together students with diverse backgrounds from across the world.

Stanford Online High School is also the home of Stanford Pre-Collegiate Studies (SPCS), which provides a diverse array of academic enrichment programs that take place mostly in the summer but also throughout the academic year. Held both online and on-campus, SPCS programs serve intellectually curious pre-college students from around the world. The position is located at Stanford’s and will require an on-campus presence on a regular basis.

Stanford Online High School and Stanford Pre-Collegiate Studies offices are located at the , with some work also taking place on Stanford University’s main campus. This position is eligible for hybrid work arrangement upon mutual agreement.

The Student Life Communications and Events Coordinator at will play an important role in assisting the Student Life Department in enhancing the student experience through clear, timely, and concise communication with students, families and staff. This role also supports the planning, coordination, execution, and assessment of Student Life events and programs.

Reporting to the Director of Student Life, the coordinator provides support to the Director of Student Life and Student Life Coordinator to manage day to day communication and event logistics. Responsibilities include serving as a first point of contact for Student Life inquiries, directing questions and requests to the appropriate staff member, providing accurate information about Student Life programs and policies, and supporting the successful delivery of key events and programs, including Homecoming, Pixel Festival, Pixel Gathering, Graduation, and Summer@Stanford.

The ideal candidate will have strong communication and organizational skills, a keen eye for detail, and the ability to learn school policies and department guidelines quickly. This role requires the ability to work effectively with different teams to support communication and events that bring together our diverse online community in meaningful and memorable ways. This candidate will also be an excellent communicator able to convey information to our community accurately and professionally serving as the first line of communication for all Student Life communications.

Job Responsibilities:

Communications

• Serve as the primary point of contact for the Student Life Salesforce Inbox and OHS Summer inbox. Responding to inquiries and/or routing them to the appropriate team member in a timely manner.
• Provide accurate and timely information to students, families and staff using the OHS Family Handbook, Gateway pages and OHS website.
• Create and update Canvas pages for Student Life events (Homecoming, Pixel Festival, Graduation, Summer @ Stanford, Student Trips) and school year programs (Student Community & Resources).
• Support school wide communications through Pronto and email in collaboration with the Student Life team.
• Organize and maintain department records and documents in Google Drive, including vendor information, receipts, invoices, event plans, and communication templates.

In Person Events & Student Travel Support

• Collaborate with the Student Life Coordinator to plan and coordinate the logistical needs of Student Life events and student travel, including supplies, materials, equipment and event preparation.
• Assist with preparing, transporting, setting up, and breaking down event equipment and supplies.
• Organize and maintain Student Life event supplies, track inventory, and order supplies as needed.

Club & Society Support

• Collaborate with Student Life Coordinator to schedule and support Friday club and society meetings, including coordinating staff responsibilities and communicating with student leaders and adult advisors about events, policies and deadlines.
• Collaborate with the Student Life team in maintaining and updating club and society policies and guidelines.

To be successful, in this position, you will bring:

• Bachelor’s degree or combination of education and relevant experience.
• Ability to quickly learn and apply OHS policies.
• Experience with Microsoft Office, Google suite, SalesForce, Canvas, and Slack.

Knowledge, Skills and Abilities:

• Interpersonal and Communication Skills: Ability to communicate effectively, both orally and in writing, with students, faculty, staff, and external vendors. Ability to establish and maintain positive working relationships.
• Problem-Solving and Adaptability: Ability to handle and address unexpected situations, adapt to changing circumstances, and find creative solutions to ensure event success.
• Project Coordination: Ability to organize tasks, meet deadlines, and coordinate multiple activities.
• Technology Proficiency: Familiarity with event management software, ticketing systems, and general digital literacy for coordinating online aspects of communication and events.
• Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 25 pounds.

The expected pay range for this position is $23.59 - $29.44 per hour not to exceed 20 hours per week. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

To Apply: To be considered, please submit a Cover Letter and Resume. Applications will be reviewed on an ongoing basis until the position is filled.

*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

* Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S.

Pay: $23.59 - $29.44 per hour

Expected hours: 20.0 per week

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Redwood City, CA 94063