Executive Assistant Jobs in Arizona
Executive Assistant jobs in Arizona are in steady demand, with strong concentrations in corporate services, healthcare administration, financial services, and real estate development, and openings ranging from entry-level administrative coordinators through senior executive assistants supporting C-suite leaders. Phoenix, Scottsdale, and Tempe are the primary hiring hubs, where companies like Banner Health, Freeport-McMoRan, and Intel maintain large Arizona operations and consistently post executive assistant roles. The most in-demand specialties in the state include C-suite support, board liaison coordination, and executive assistants with project management or legal administrative experience. Find a role that fits below and apply directly.
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Showing 5 of 69+ Executive Assistant jobs
Job Type: Full time
Closing Date: Until Filled
ESSENTIAL DUTIES
- Answer, screen, and forward incoming phone calls to the CEO and take messages when needed.
- Provide a high level of customer service to the executive team, employees, public, and outside agencies with information regarding the NACA organization.
- Manages the appointment calendar for the CEO.
- Prepares, reviews and proofreads correspondences for the CEO and develops charts and graphs.
- Attends director and leadership meetings to document all discussions and provide minutes for the CEO.
- Arranges complex and detailed travel plans, and itineraries for the CEO and Board of Directors.
- Plans, coordinate, schedule other meetings for the benefit of the organization including board meetings including the preparation of the board packet, board agenda, board minutes, compiling the month reports, and processing requisitions for the board meeting food. Maintains all board files and reports in secure filing system.
- Main contact person for reserving the NACA conference rooms outside agencies with necessary hospitality.
- Maintains the reserving of the NACA vehicle fleet for employees and coordinates the maintenance of each fleet including the required MVD vehicle registrations.
- Coordinates and assists with specialist assignments assigned by the CEO.
- Take and deliver messages and/or transfer calls to voicemail when appropriate personnel are unavailable.
- Maintain confidentiality of all information related to any client privacy (HIPAA Regulations) at all times.
- Maintain a calendar of appointments and meetings for conference rooms for NACA programs and maintain a record of all visits by other agencies.
- Participates in the Quality Improvement Program through incident reporting and identifying opportunities for improvement.
- Perform other duties as assigned.
MINIMUM REQUIREMENT
Bachelor’s degree. Two years of executive assistant’s job experience with the public or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Valid driver’s license. BLS and HIPAA Certification. Level I fingerprint clearance card and must pass a criminal background check.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of general office practices and procedures.
- Knowledge of office record keeping and practices.
- Knowledge of composing correspondences and letters.
- Skills in greeting visitors, answering the telephone, typing, scheduling appointments/travel.
- Strong written and verbal communication.
- Excellent time management skills and ability to meet deadlines.
- Proficiency with MS software to create reports, presentations, graphs, and charts.
- Ability to analyze and prepare fiscal, financial and statical reports
- Must complete and submit an NACA, Inc. Employment Application, Letter of Interest, Resume and Transcripts. Application can be obtained through website www.nacainc.org. Any questions, please contact Human Resources at (928)526-2968. Employer exercises EEOC, Veteran, and Indian preference in accordance with the Indian Preference Act.
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Where Arizona roles are concentrated, by current openings.
Executive Assistant Job Market in Arizona
A snapshot from current Arizona openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
- Construction & Real Estate
- Banking & Financial Services
- Consulting & Professional Services
What Arizona Employers Look For
The qualifications that appear most often in executive assistant jobs across Arizona.
- Bachelor's degree or associate degree plus equivalent administrative experience in a corporate environment
- Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
- Minimum three to five years of experience supporting director-level or above executives
- Strong calendar management and travel coordination experience for senior leadership
- Familiarity with expense reporting platforms such as Concur or similar tools
- Excellent written and verbal communication skills for executive-level correspondence
Executive Assistant Jobs in Arizona: Frequently Asked Questions
How do you become a executive assistant in Arizona?
There is no state-issued license required to work as an executive assistant in Arizona. Most employers expect at minimum an associate degree, though a bachelor's degree in business administration or a related field is increasingly preferred. Earning a voluntary credential such as the Certified Administrative Professional designation from the International Association of Administrative Professionals strengthens a candidacy, and Arizona community colleges including Maricopa Community Colleges offer administrative professional programs that align with what local employers hire for.
How much do executive assistants make in Arizona?
Executive assistants in Arizona earn a median of about $70,770 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $50,710 for the lowest 10% to over $103,080 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire executive assistants in Arizona?
Employers hiring executive assistants in Arizona right now include U-Haul, Midwestern University, and NES Beauty Services, based on current listings on Migrate Mate as of September 2026. Arizona's concentration of corporate headquarters, healthcare systems, and financial services firms in the Phoenix metro means demand for experienced executive support professionals remains consistent throughout the year.
Which Arizona cities have the most executive assistant jobs?
Phoenix, Tucson, and Scottsdale have the most executive assistant openings in Arizona. Phoenix drives the largest share of postings as the state's corporate and government center, while Scottsdale's high concentration of financial services firms, real estate companies, and corporate campuses adds substantial volume, and Tempe benefits from its proximity to major university research operations and technology employers along the I-10 corridor.
Are there remote executive assistant jobs in Arizona?
Yes, but they are less common than in purely desk-based analytical fields, since much of the executive assistant role involves in-person coordination, physical document handling, and direct on-site support for leadership. About 21% of executive assistant openings tied to Arizona are remote or hybrid as of September 2026, which reflects the hands-on nature of the work. The tasks most likely to be performed remotely are calendar management, travel booking, and correspondence handling.
How can I get hired as a executive assistant in Arizona with little or no experience?
The most realistic entry path is starting as an administrative assistant or office coordinator and building up to executive-level support over one to two years. Large Arizona employers such as Banner Health, Arizona State University, and Maricopa County regularly post entry-level administrative roles that serve as a direct pipeline into executive assistant positions. Earning the Certified Administrative Professional credential while in an entry role signals readiness for greater responsibility, and candidates transitioning from legal secretary, receptionist, or operations coordinator roles find those lateral moves are widely accepted by Arizona hiring managers.
Where can I find and apply to executive assistant jobs in Arizona?
You can find and apply to executive assistant jobs in Arizona on Migrate Mate, which lists current openings across the state. Search the available roles, find the ones that match your experience and location preference, and apply directly to the employers posting them.
See All 69 Executive Assistant Jobs in Arizona
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