Executive Assistant Jobs in New Jersey
Executive Assistant jobs in New Jersey are consistently in demand, with strong hiring across financial services, pharmaceuticals, healthcare systems, and corporate headquarters concentrated in the northern and central parts of the state. Newark, Princeton, and Jersey City are among the most active hiring markets, with established employers such as Johnson & Johnson, Prudential Financial, and Cognizant regularly seeking executive assistants from entry-level coordinators through senior C-suite support specialists. The most sought-after specializations include board and executive committee support, calendar and travel management for global teams, and executive operations in regulated industries. Find a role that fits below and apply directly.
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Executive Assistant, North America
At Recordati, we are united by a clear purpose: unlocking the full potential of life. With a century of history behind us, we are building the next chapter of our journey, continuing to grow while keeping patients at the centre of all we do.
What drives us is a shared belief that health, and the opportunity to live life to the full, should be within reach for everyone. This brings energy to our work, shaping how we support each other and show up every day. Our values – Better Together, Never Settle and Always Deliver – reflect this mindset, helping us to keep improving and make a meaningful difference.
Above all, these values bring to life our promise to everyone at Recordati, you can unlock your full potential. We know that people thrive when they can be themselves, are trusted and supported, and are given the opportunity to grow and make a meaningful contribution.
Are you ready to unlock your full potential?
This position is with Recordati Rare Diseases, Inc. (RRD), North America, an affiliate of Recordati.
Recordati Rare Diseases, Inc. (RRD) develops high-impact therapies for devastating rare diseases, focusing on providing often overlooked treatments to underserved communities in the U.S. Our mission is to mitigate the impact of rare diseases through increased awareness, improved diagnoses, and enhanced treatment availability, covering endocrinology, metabolic, and oncology franchises. RRD is dedicated to excellence, fostering a dynamic work environment that promotes professional growth and a significant impact on patients' lives.
Reporting Structure
Reports To: Vice President, Finance and Administration, North America
Direct Reports: None
Areas Managed: Administrative support to 2 members of the North American Leadership Team
Overview
The Executive Assistant provides administrative support to two members of the North American Leadership Team, helping them manage priorities, prepare for meetings and maintain effective coordination across the organization. Reporting to the Head of Finance and Administration, this individual also contributes to a shared administrative support model, providing backup coverage for other administrative colleagues and the Office Manager. The role requires sound judgment, discretion, attention to detail and a collaborative approach to supporting leaders and colleagues.
Essential Duties and Responsibilities
- Manage complex calendars, anticipate scheduling needs and resolve conflicts across domestic and international time zones.
- Coordinate internal and external meetings, including agendas, materials, meeting logistics and follow-up on agreed actions.
- Arrange domestic and international travel, prepare itineraries and process expense reports in accordance with company policies.
- Prepare and format correspondence, presentations and other business materials.
- Handle confidential business and employee information with discretion.
- Maintain effective working relationships with North American and global colleagues, external partners and other executive offices.
Department and Business Coordination:
- Support the planning and execution of departmental meetings, offsites and other business events.
- Coordinate purchase orders, invoices and vendor documentation with Finance and Procurement, following established approval processes.
- Maintain organized records, shared resources and distribution lists, and support onboarding logistics for new team members.
- Provide administrative coordination for assigned projects, including tracking deadlines, gathering information and following up with stakeholders.
Shared Administrative and Office Support:
- Provide backup coverage for administrative colleagues and the Office Manager/Facilities during planned absences and periods of increased demand.
- Support essential office activities as needed, including visitor coordination, meeting room arrangements, supplies and vendor scheduling.
- Participate in cross-training and maintain clear handover documentation to ensure continuity of support.
- Help establish consistent administrative practices, shared resources and efficient ways of working across the administrative team.
- Work with the Head of Finance and Administration to prioritize requests and balance dedicated leadership support with shared coverage responsibilities.
- Act in full compliance with all laws, regulations, and policies including adverse events / pharmacovigilance responsibilities.
- Perform additional duties as may be assigned.
Qualifications and Experience
- Five or more years of administrative experience, including direct support for senior leaders.
- Experience supporting multiple leaders and managing competing priorities.
- Experience in pharmaceutical, biotechnology, healthcare or another regulated environment preferred.
- Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
- Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and Teams; familiarity with travel, expense and purchasing systems preferred.
Skills and Attributes
- Strong organizational skills, accuracy and reliable follow-through.
- Clear written and verbal communication and effective interpersonal skills.
- Sound judgment when handling sensitive information and changing priorities.
- Ability to anticipate needs, identify practical solutions and work independently.
- A responsive, collaborative approach and willingness to provide coverage across the administrative team.
- Confidence working with senior leaders and colleagues across functions, cultures and time zones
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Based upon job requirements, employee may be required at times to attend meetings including travel out of state over weekends and nights. Employee must be able to freely operate and travel by car and train/plane modes of transportation. Employee is required to have a valid driver’s license and means of transportation.
Physical Demands
The physical demands described here are representative of those required to successfully perform the essential functions of this position. The employee must be able to travel domestically and internationally, as business needs require. This position is primarily sedentary. The employee may occasionally move throughout office, meeting, or event locations and regularly operate a computer, telephone, and other office productivity equipment. The employee must be able to communicate effectively with internal and external stakeholders. Occasionally, the employee may be required to move or transport items weighing up to 25 pounds, with or without accommodations.
FLSA Classification:
Non-Exempt
Location/Travel
- Home Office Based – The location for this position is the RRD Headquarters office in New Jersey
- The position may require occasional travel up to 5% of the time.
EEO Statement
It is the policy of Recordati Rare Diseases to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, sexual orientation, gender identity, or national origin. Further, Recordati Rare Diseases will not discriminate on the basis of any characteristic protected by federal, state, or local law. Recordati Rare Diseases will provide reasonable accommodate for qualified individual with disabilities
Disclaimer
The expected base salary range for this position is $64,000 to $95,000 per year. The actual salary offered will be determined based on job-related factors, including experience, qualifications, skills, internal equity, market conditions, and work location.
This position is eligible to participate in the company's annual performance-based incentive program, subject to the terms of the applicable plan. Eligible employees receive benefits including medical, dental, and vision coverage; a 401(k) plan with company contributions; life and disability insurance; paid time off and holidays; and paid and unpaid leave programs. Eligibility is subject to applicable plan terms and company policies.
#LI-DV1
At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.
We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.
If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.
Executive Assistant, North America
At Recordati, we are united by a clear purpose: unlocking the full potential of life. With a century of history behind us, we are building the next chapter of our journey, continuing to grow while keeping patients at the centre of all we do.
What drives us is a shared belief that health, and the opportunity to live life to the full, should be within reach for everyone. This brings energy to our work, shaping how we support each other and show up every day. Our values – Better Together, Never Settle and Always Deliver – reflect this mindset, helping us to keep improving and make a meaningful difference.
Above all, these values bring to life our promise to everyone at Recordati, you can unlock your full potential. We know that people thrive when they can be themselves, are trusted and supported, and are given the opportunity to grow and make a meaningful contribution.
Are you ready to unlock your full potential?
This position is with Recordati Rare Diseases, Inc. (RRD), North America, an affiliate of Recordati.
Recordati Rare Diseases, Inc. (RRD) develops high-impact therapies for devastating rare diseases, focusing on providing often overlooked treatments to underserved communities in the U.S. Our mission is to mitigate the impact of rare diseases through increased awareness, improved diagnoses, and enhanced treatment availability, covering endocrinology, metabolic, and oncology franchises. RRD is dedicated to excellence, fostering a dynamic work environment that promotes professional growth and a significant impact on patients' lives.
Reporting Structure
Reports To: Vice President, Finance and Administration, North America
Direct Reports: None
Areas Managed: Administrative support to 2 members of the North American Leadership Team
Overview
The Executive Assistant provides administrative support to two members of the North American Leadership Team, helping them manage priorities, prepare for meetings and maintain effective coordination across the organization. Reporting to the Head of Finance and Administration, this individual also contributes to a shared administrative support model, providing backup coverage for other administrative colleagues and the Office Manager. The role requires sound judgment, discretion, attention to detail and a collaborative approach to supporting leaders and colleagues.
Essential Duties and Responsibilities
- Manage complex calendars, anticipate scheduling needs and resolve conflicts across domestic and international time zones.
- Coordinate internal and external meetings, including agendas, materials, meeting logistics and follow-up on agreed actions.
- Arrange domestic and international travel, prepare itineraries and process expense reports in accordance with company policies.
- Prepare and format correspondence, presentations and other business materials.
- Handle confidential business and employee information with discretion.
- Maintain effective working relationships with North American and global colleagues, external partners and other executive offices.
Department and Business Coordination:
- Support the planning and execution of departmental meetings, offsites and other business events.
- Coordinate purchase orders, invoices and vendor documentation with Finance and Procurement, following established approval processes.
- Maintain organized records, shared resources and distribution lists, and support onboarding logistics for new team members.
- Provide administrative coordination for assigned projects, including tracking deadlines, gathering information and following up with stakeholders.
Shared Administrative and Office Support:
- Provide backup coverage for administrative colleagues and the Office Manager/Facilities during planned absences and periods of increased demand.
- Support essential office activities as needed, including visitor coordination, meeting room arrangements, supplies and vendor scheduling.
- Participate in cross-training and maintain clear handover documentation to ensure continuity of support.
- Help establish consistent administrative practices, shared resources and efficient ways of working across the administrative team.
- Work with the Head of Finance and Administration to prioritize requests and balance dedicated leadership support with shared coverage responsibilities.
- Act in full compliance with all laws, regulations, and policies including adverse events / pharmacovigilance responsibilities.
- Perform additional duties as may be assigned.
Qualifications and Experience
- Five or more years of administrative experience, including direct support for senior leaders.
- Experience supporting multiple leaders and managing competing priorities.
- Experience in pharmaceutical, biotechnology, healthcare or another regulated environment preferred.
- Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
- Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and Teams; familiarity with travel, expense and purchasing systems preferred.
Skills and Attributes
- Strong organizational skills, accuracy and reliable follow-through.
- Clear written and verbal communication and effective interpersonal skills.
- Sound judgment when handling sensitive information and changing priorities.
- Ability to anticipate needs, identify practical solutions and work independently.
- A responsive, collaborative approach and willingness to provide coverage across the administrative team.
- Confidence working with senior leaders and colleagues across functions, cultures and time zones
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Based upon job requirements, employee may be required at times to attend meetings including travel out of state over weekends and nights. Employee must be able to freely operate and travel by car and train/plane modes of transportation. Employee is required to have a valid driver’s license and means of transportation.
Physical Demands
The physical demands described here are representative of those required to successfully perform the essential functions of this position. The employee must be able to travel domestically and internationally, as business needs require. This position is primarily sedentary. The employee may occasionally move throughout office, meeting, or event locations and regularly operate a computer, telephone, and other office productivity equipment. The employee must be able to communicate effectively with internal and external stakeholders. Occasionally, the employee may be required to move or transport items weighing up to 25 pounds, with or without accommodations.
FLSA Classification:
Non-Exempt
Location/Travel
- Home Office Based – The location for this position is the RRD Headquarters office in New Jersey
- The position may require occasional travel up to 5% of the time.
EEO Statement
It is the policy of Recordati Rare Diseases to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, sexual orientation, gender identity, or national origin. Further, Recordati Rare Diseases will not discriminate on the basis of any characteristic protected by federal, state, or local law. Recordati Rare Diseases will provide reasonable accommodate for qualified individual with disabilities
Disclaimer
The expected base salary range for this position is $64,000 to $95,000 per year. The actual salary offered will be determined based on job-related factors, including experience, qualifications, skills, internal equity, market conditions, and work location.
This position is eligible to participate in the company's annual performance-based incentive program, subject to the terms of the applicable plan. Eligible employees receive benefits including medical, dental, and vision coverage; a 401(k) plan with company contributions; life and disability insurance; paid time off and holidays; and paid and unpaid leave programs. Eligibility is subject to applicable plan terms and company policies.
#LI-DV1
At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.
We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.
If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.
See All 69 Executive Assistant Jobs in New Jersey
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Find Executive Assistant JobsExecutive Assistant Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Executive Assistant Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
- Energy
- Healthcare & Medical Services
- Biotechnology & Pharmaceuticals
What New Jersey Employers Look For
The qualifications that appear most often in executive assistant jobs across New Jersey.
- Minimum three to five years of executive or senior administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
- Experience managing complex calendars, travel logistics, and executive correspondence simultaneously
- Strong written and verbal communication skills with discretion handling confidential information
- Associate or bachelor's degree in business administration or a related field preferred by most employers
- Familiarity with expense reporting tools and project coordination software such as Concur or Asana
Executive Assistant Jobs in New Jersey: Frequently Asked Questions
How do you become an executive assistant in New Jersey?
There is no state-issued license required to work as an executive assistant in New Jersey. Most employers expect at minimum an associate degree, though a bachelor's degree in business administration, communications, or a related field strengthens candidacy significantly. Earning a Certified Administrative Professional credential through the International Association of Administrative Professionals is widely recognized by New Jersey corporate employers and can accelerate hiring in competitive markets like Newark and Princeton.
How much do executive assistants make in New Jersey?
Executive assistants in New Jersey earn a median of about $89,520 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $60,000 for the lowest 10% to over $119,990 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire executive assistants in New Jersey?
Employers hiring executive assistants in New Jersey right now include Target, Mintex Technologies, and Software Technology, based on current listings on Migrate Mate as of October 2026. New Jersey's dense concentration of pharmaceutical headquarters, financial services firms, and Fortune 500 regional offices makes it one of the more active corporate markets for this role on the East Coast.
Which New Jersey cities have the most executive assistant jobs?
Newark, Trenton, and Lakewood have the most executive assistant openings in New Jersey. Newark and Jersey City draw volume from financial institutions and major corporate campuses with proximity to New York City, while Princeton benefits from the pharmaceutical and biotech headquarters cluster in central New Jersey, meaning even mid-sized suburban markets generate steady demand for experienced executive support staff.
Are there remote executive assistant jobs in New Jersey?
Yes, but they are less common than in purely digital roles because executive assistants frequently handle in-person logistics, physical mail, and on-site executive coordination. About 32% of executive assistant openings tied to New Jersey are remote or hybrid as of October 2026, with hybrid schedules being far more typical than fully remote. Tasks most likely to shift remote include calendar management, travel booking, and correspondence drafting.
How can I get hired as an executive assistant in New Jersey with little or no experience?
The most realistic entry path is an administrative coordinator or receptionist role at a mid-size New Jersey company, where you build calendar management and correspondence skills before moving into executive support. Large New Jersey employers in healthcare and financial services frequently hire administrative associates as a stepping stone. Earning a Certified Administrative Professional credential early and targeting industries with high administrative volume, such as pharmaceuticals in central New Jersey, gives candidates without direct experience a meaningful edge.
Where can I find and apply to executive assistant jobs in New Jersey?
You can find and apply to executive assistant jobs in New Jersey on Migrate Mate, which lists current openings from employers actively hiring across the state. Search the available roles, find the ones that match your background and target location, and apply directly to the positions that fit.
See All 69 Executive Assistant Jobs in New Jersey
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