Practice Manager Jobs in Pennsylvania
Practice Manager jobs in Pennsylvania are consistently active, with strong demand across healthcare, dental, and veterinary practices as well as multi-site medical groups, concentrated at every level from front-office coordinator stepping into management through senior operations leaders overseeing large clinical teams. The heaviest hiring is in Philadelphia, Pittsburgh, and Allentown, where established employers such as Penn Medicine, UPMC, and Tower Health maintain large practice networks with ongoing administrative leadership needs. The most sought-after specialties in Pennsylvania are primary care practice management, behavioral health operations, and multi-specialty group administration. Find a role that fits below and apply directly.
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Practice Manager & Bookkeeping Coordinator
Lakehouse Tax & Accounting Services PLLC
Location: Bethel Park, PA
Position: Full-time
Salary: $48,000–$60,000 annually, based on experience
About the Position
Lakehouse Tax & Accounting Services PLLC is seeking an organized, dependable, and client-focused Practice Manager & Bookkeeping Coordinator to oversee the day-to-day administrative operations of our accounting and tax practice.
This position plays an important role in keeping the office running smoothly, coordinating workflow during tax season, maintaining client communications, and ensuring that deadlines are tracked and met. The role also includes providing bookkeeping services to our business clients, particularly outside of tax season.
The ideal candidate is detail-oriented, comfortable working with clients and accounting software, and able to manage multiple priorities in a deadline-driven environment. This is a hands-on position that combines office administration, workflow coordination, and routine bookkeeping responsibilities.
ResponsibilitiesOffice Administration & Client Service
- Answer incoming phone calls and emails, respond to routine client inquiries, and direct technical questions to the appropriate team member.
- Schedule client appointments and coordinate meetings with firm personnel.
- Maintain organized client records and ensure tax documents and other information are properly received and processed.
- Assist with information requests, client reminders, document management, and general office administration.
- Provide a professional, responsive, and helpful experience for clients.
Tax Season & Workflow Coordination
- Coordinate the receipt, processing, assembly, and delivery of individual and business tax returns.
- Track tax filing deadlines, extension dates, outstanding client information, and other important due dates.
- Assign and distribute tax preparation work based on staff availability and priorities, in coordination with firm management.
- Monitor the status of tax engagements and follow up with staff and clients to keep work moving.
- Help identify scheduling conflicts, approaching deadlines, and workflow bottlenecks before they become problems.
- Assist with electronic filing procedures, client delivery, and related administrative tasks.
Client Bookkeeping
- Perform routine bookkeeping services for business clients using QuickBooks Online.
- Categorize transactions, reconcile bank and credit card accounts, and maintain accurate accounting records.
- Assist with monthly and quarterly bookkeeping processes and prepare financial reports as needed.
- Identify discrepancies, unusual transactions, and outstanding items requiring additional information or management review.
- Communicate with clients to obtain missing records and resolve routine bookkeeping questions.
- Prepare bookkeeping work for review by firm management and make adjustments as requested.
Qualifications
- Prior experience in office administration, bookkeeping, accounting support, or a similar role.
- Proficiency with Microsoft Office and general business software.
- Experience with QuickBooks Online or the ability to learn the software quickly.
- Strong organizational skills and the ability to track multiple deadlines and responsibilities simultaneously.
- Professional written and verbal communication skills.
- Strong attention to detail and a commitment to maintaining accurate records.
- Ability to work independently, follow established procedures, and recognize when an issue requires escalation.
- A customer-service-oriented approach and the ability to work effectively with clients and colleagues.
Experience in a CPA firm, tax preparation office, or other professional services environment is preferred but not required.
Compensation & Benefits
- Competitive annual salary of $48,000–$60,000, commensurate with experience.
- Paid time off and holidays.
- 401k
- Health insurance benefits
- Training and professional development opportunities.
- A varied role with opportunities to develop additional accounting and administrative skills.
About Lakehouse Tax & Accounting Services
Lakehouse Tax & Accounting Services PLLC provides accounting and tax services to individuals and professional service businesses. We value accuracy, responsiveness, organization, and strong client relationships.
This position offers the opportunity to become an integral part of a professional firm, take ownership of important administrative processes, and contribute directly to the quality of service we provide to our clients.
How to Apply
Interested candidates should submit a resume outlining their relevant administrative, bookkeeping, and client service experience.
Pay: $48,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
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Where Pennsylvania roles are concentrated, by current openings.
Practice Manager Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Accounting & Auditing
What Pennsylvania Employers Look For
The qualifications that appear most often in practice manager jobs across Pennsylvania.
- Bachelor's degree in healthcare administration, business, or a related field required
- Minimum two to five years of medical or clinical office management experience
- Working knowledge of EHR platforms such as Epic, Athenahealth, or eClinicalWorks
- Demonstrated experience with billing, coding compliance, and revenue cycle oversight
- Strong familiarity with Pennsylvania Department of Health regulatory and reporting requirements
- Proven ability to recruit, train, and supervise clinical and administrative support staff
Practice Manager Jobs in Pennsylvania: Frequently Asked Questions
How do you become a practice manager in Pennsylvania?
Most Pennsylvania employers expect a bachelor's degree in healthcare administration, business, or a related field, along with direct experience in a clinical or medical office setting. Pennsylvania does not issue a state license specific to practice managers, but many employers prefer or require credentials such as the Certified Medical Manager designation from the Professional Association of Health Care Office Management or the FACMPE credential from the Medical Group Management Association. Candidates who combine a relevant degree with hands-on billing and operations experience are most competitive in this market.
Which companies hire practice managers in Pennsylvania?
Employers hiring practice managers in Pennsylvania right now include Allegheny Health Network, Penn Medicine, and Independence Health System, based on current listings on Migrate Mate as of October 2026. Pennsylvania's large integrated health systems and independent multi-specialty groups are among the most consistent sources of open roles across the state.
Which Pennsylvania cities have the most practice manager jobs?
Philadelphia, Pittsburgh, and Allentown lead Pennsylvania for practice manager openings. Philadelphia's concentration of academic medical centers, large hospital systems, and outpatient specialty groups drives the bulk of the volume, while Pittsburgh's UPMC network and Allentown's growing Lehigh Valley Health Network anchor strong demand in their respective regions.
Are there remote practice manager jobs in Pennsylvania?
Yes, but they're rare. About 25% of practice manager openings tied to Pennsylvania are remote or hybrid as of October 2026, reflecting the hands-on, site-based nature of most practice management work. The tasks most likely to be performed remotely are scheduling oversight, billing and revenue cycle management, and reporting functions at practices that use cloud-based EHR systems.
How can I get hired as a practice manager in Pennsylvania with little or no experience?
The most realistic entry path is through an administrative coordinator or medical office supervisor role at a Pennsylvania hospital system or large group practice. UPMC and Penn Medicine regularly hire entry-level practice operations associates and medical office leads who can move into management with demonstrated performance. A Certified Medical Administrative Assistant credential or an associate degree in health information management gives candidates a clear credential edge, and lateral moves from patient services representative or billing specialist roles are a common stepping stone at Pennsylvania's independent and federally qualified community health centers.
Where can I find and apply to practice manager jobs in Pennsylvania?
You can find and apply to practice manager jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated regularly. Search the available roles, find the ones that match your experience and location, and apply directly to the employers posting them.
See All 69 Practice Manager Jobs in Pennsylvania
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