Nonprofit H-1B Sponsorship Jobs in Wisconsin
Nonprofit H-1B visa sponsorship jobs in Wisconsin are concentrated in Madison and Milwaukee, where major healthcare systems like UW Health and Froedtert Health, large research universities, and established social services organizations regularly sponsor international workers. Roles in clinical research, public health, social work administration, and program management are among the most common H-1B positions in Wisconsin's nonprofit sector.
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Get Access To All JobsJob Title: Office Administrator
Job Grade: 25
Department: Organizational Collaboration
Reports to: VP, Organizational Collaboration
Updated: 05/11/26
FLSA Status: Regular Full-time
POSITION OVERVIEW: Ensures United Way office/s are running efficiently and smoothly. Oversee reception coverage and processes for office opening and closing and visitor reception and switchboard. Manages office and housekeeping supplies, keeping track of inventory, and purchasing, within budget parameters. Manages office equipment needs including vendor relationships, contracts, and maintenance schedules. Oversees conference room registration and administration for internal and external guest meetings. Collaborates with Building Superintendent and facilities staff. Provides cross-functional administrative support as requested.
ESSENTIAL JOB FUNCTIONS and EXPECTED OUTCOMES include the following. Other duties may be assigned.
OFFICE ADMINISTRATION
Ensures United Way offices and reception areas are open and closed on time, ensuring proper staff coverage and following office opening and closing procedures.
- Trains, schedules and supports reception desk staff, and administrative staff as needed, in greeting and signing-in visitors, answering calls, and receiving deliveries.
- Serves as primary staff covering reception desk/s during daily staff breaks/lunch hours, sick days and planned vacations.
- Creates and maintains reception desk handbook featuring processes and resources to create a positive guest and caller experience.
- Supports Volunteer Center reception desk coverage as assigned.
- Creates and manages the scheduling system, meeting room layouts, A/V equipment needs, food and beverage amenities, and communications processes for United Way internal and external meetings.
- Maintains physical phones located throughout the building and tests intercom system on a monthly basis.
- Responds to external group inquiries to utilize United Way’s meeting space, and if approved, manages all details and logistics to ensure a successful meeting/event experience.
- Provides building orientation to new staff, campaign coordinators and interns; including workstation overview, office equipment and supplies overview, emergency exits, first aid supplies, and general safety protocols.
- Manages office mail and delivery systems including setting up efficient physical mailing space, equipment and procedures (receiving, sorting, routing, mail pick-up courier service). Reconciles postage billings and resolves any related questions/problems. Maintains a working knowledge of USPS services including bulk mail to provide efficiencies in company mailings and applicable budgets.
- Manages office equipment and maintenance scheduling for furniture, printers, photocopiers, audio/visual equipment, and other non-electronic data processing equipment.
- Manages coffee vendor relationship, supply ordering, equipment maintenance and weekly carafe and coffee bar cleaning.
- Ensures employee breakroom and Volunteer Center kitchen pantry are clean and organized, including appliances.
- Monitors, maintains and updates mothers’ room and employee wellness areas.
- Supports new employee, annual Campaign Coordinator and seasonal employee work area preparation and office supply distribution.
- Manages shredding service contract and scheduling of service.
- Coordinates the use of available onsite storage space for all divisions, ensuring clean and clear operational areas.
- Coordinates all-staff cleaning days and properly disposes of office equipment, furnishings, and supplies when no longer used by staff or the organization.
- Other duties as assigned.
ADMINISTRATIVE SUPPORT
Updates and maintains service and maintenance contracts for printers and copy machines.
- Supports IT staff who serve as primary A/V lead for hybrid Board of Directors and Executive Committee Meetings.
- Manages mail courier, coffee vendor, and first aid supplies vendor relationships.
- Researches and purchases office equipment, office supplies, furnishings, hospitality supplies, and housekeeping supplies.
- Primary staff support in trouble-shooting printer, copy machine, A/V equipment challenges identified by staff. Creates, distributes, and maintains United Way employee user instructions and trouble-shooting guides for office and A/V equipment.
- Manages weekly postings of lobby monitor and Volunteer Center digital board (Marketing & Communications team leads content creation).
- Serves as member of employee emergency response team.
- Participates in business continuity planning.
- Schedules employee First Aid/CPR/AED Certification Trainings.
- Maintains listing and contact information for preferred caterers and manages the ordering and delivery/pick-up of food to the United Way office for meetings and events.
- Provides after-hours meeting/event support as needed.
- Submits orders for new employee nametags and creates personalized signage for workstations and private offices.
- Coordinates the production and placement of all internal office signage.
- Manages organizational letterhead/envelope inventory, storage, purchasing, and re-stocking.
- Participates in monthly meetings of all administrative staff of the organization to share best practices and knowledge, improve processes and procedures, and mobilize collaborative administrative support during high workflow seasons.
- Coordinates air travel for employees attending conferences when requested.
- Serves as back-up staffing to take meeting minutes at United Way meetings when requested.
- Other administrative duties as assigned.
QUALIFICATIONS
EDUCATION and/or EXPERIENCE
High School diploma or GED and 6-years of progressively responsible experience.
- Proven experience in office administration and customer service.
- Experience in creating and implementing office procedures and optimizing office workspace.
- Demonstrated experience in managing conference rooms and meeting logistics.
- Experience in managing vendor relationships.
- Nonprofit sector experience a plus.
DESIRED SKILL SETS
- Detail-oriented.
- Ability to create, evaluate, and improve workflow processes.
- Effective at problem-solving and adapting to unexpected challenges.
- Excellence in verbal and written communications.
- Ability to anticipate staff and visitor needs.
- Excellent technology experience and competence with Office 365 and similar programs/databases utilized by the organization.
- General understanding of how to operate office and audio/visual equipment.
CORE COMPETENCIES
Mission-Focused. The top priority for all United Way professionals is to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
Relationship-Oriented. United Way professionals understand that people come before process and is astute in cultivating and managing relationships toward a common goal.
Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.
LANGUAGE SKILLS
Demonstrated excellent verbal and written communication skills with attention to detail and accuracy.
- Ability to:
- Communicate and work effectively with volunteers and others in the community representing a broad range of interests and backgrounds.
- Read and interpret general business periodicals, professional journals, or technical procedures.
- Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Write reports, business correspondence, and procedure manuals.
- Effectively present information and respond to questions from groups of managers, customers, other employees, and the general public.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent, and analyze data and utilize computer reports using the above computer programs.
OTHER SKILLS
Demonstrated ability to anticipate problems and identify and implement solutions when needed.
- Strong analytical abilities.
- Ability to:
- Work in a complex environment using technical and interpersonal skills.
- Work independently, recognize tasks, implement and follow through to completion.
- Problem-solve and work with flexibility.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram form.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand and use hands to keyboard and write. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
AMERICANS WITH DISABILITIES: It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual’s physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC’s policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER: It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
BELONGING & INCLUSION STATEMENT: Belonging & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment. We believe this allows us to attract and retain the best possible colleagues to use their full gifts to serve our community. We are looking for other great colleagues who are excited about this important work.
This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required. The duties and/or requirements of this position may be modified, added, or deleted at any time. Other duties may be assigned.
Job Title: Office Administrator
Job Grade: 25
Department: Organizational Collaboration
Reports to: VP, Organizational Collaboration
Updated: 05/11/26
FLSA Status: Regular Full-time
POSITION OVERVIEW: Ensures United Way office/s are running efficiently and smoothly. Oversee reception coverage and processes for office opening and closing and visitor reception and switchboard. Manages office and housekeeping supplies, keeping track of inventory, and purchasing, within budget parameters. Manages office equipment needs including vendor relationships, contracts, and maintenance schedules. Oversees conference room registration and administration for internal and external guest meetings. Collaborates with Building Superintendent and facilities staff. Provides cross-functional administrative support as requested.
ESSENTIAL JOB FUNCTIONS and EXPECTED OUTCOMES include the following. Other duties may be assigned.
OFFICE ADMINISTRATION
Ensures United Way offices and reception areas are open and closed on time, ensuring proper staff coverage and following office opening and closing procedures.
- Trains, schedules and supports reception desk staff, and administrative staff as needed, in greeting and signing-in visitors, answering calls, and receiving deliveries.
- Serves as primary staff covering reception desk/s during daily staff breaks/lunch hours, sick days and planned vacations.
- Creates and maintains reception desk handbook featuring processes and resources to create a positive guest and caller experience.
- Supports Volunteer Center reception desk coverage as assigned.
- Creates and manages the scheduling system, meeting room layouts, A/V equipment needs, food and beverage amenities, and communications processes for United Way internal and external meetings.
- Maintains physical phones located throughout the building and tests intercom system on a monthly basis.
- Responds to external group inquiries to utilize United Way’s meeting space, and if approved, manages all details and logistics to ensure a successful meeting/event experience.
- Provides building orientation to new staff, campaign coordinators and interns; including workstation overview, office equipment and supplies overview, emergency exits, first aid supplies, and general safety protocols.
- Manages office mail and delivery systems including setting up efficient physical mailing space, equipment and procedures (receiving, sorting, routing, mail pick-up courier service). Reconciles postage billings and resolves any related questions/problems. Maintains a working knowledge of USPS services including bulk mail to provide efficiencies in company mailings and applicable budgets.
- Manages office equipment and maintenance scheduling for furniture, printers, photocopiers, audio/visual equipment, and other non-electronic data processing equipment.
- Manages coffee vendor relationship, supply ordering, equipment maintenance and weekly carafe and coffee bar cleaning.
- Ensures employee breakroom and Volunteer Center kitchen pantry are clean and organized, including appliances.
- Monitors, maintains and updates mothers’ room and employee wellness areas.
- Supports new employee, annual Campaign Coordinator and seasonal employee work area preparation and office supply distribution.
- Manages shredding service contract and scheduling of service.
- Coordinates the use of available onsite storage space for all divisions, ensuring clean and clear operational areas.
- Coordinates all-staff cleaning days and properly disposes of office equipment, furnishings, and supplies when no longer used by staff or the organization.
- Other duties as assigned.
ADMINISTRATIVE SUPPORT
Updates and maintains service and maintenance contracts for printers and copy machines.
- Supports IT staff who serve as primary A/V lead for hybrid Board of Directors and Executive Committee Meetings.
- Manages mail courier, coffee vendor, and first aid supplies vendor relationships.
- Researches and purchases office equipment, office supplies, furnishings, hospitality supplies, and housekeeping supplies.
- Primary staff support in trouble-shooting printer, copy machine, A/V equipment challenges identified by staff. Creates, distributes, and maintains United Way employee user instructions and trouble-shooting guides for office and A/V equipment.
- Manages weekly postings of lobby monitor and Volunteer Center digital board (Marketing & Communications team leads content creation).
- Serves as member of employee emergency response team.
- Participates in business continuity planning.
- Schedules employee First Aid/CPR/AED Certification Trainings.
- Maintains listing and contact information for preferred caterers and manages the ordering and delivery/pick-up of food to the United Way office for meetings and events.
- Provides after-hours meeting/event support as needed.
- Submits orders for new employee nametags and creates personalized signage for workstations and private offices.
- Coordinates the production and placement of all internal office signage.
- Manages organizational letterhead/envelope inventory, storage, purchasing, and re-stocking.
- Participates in monthly meetings of all administrative staff of the organization to share best practices and knowledge, improve processes and procedures, and mobilize collaborative administrative support during high workflow seasons.
- Coordinates air travel for employees attending conferences when requested.
- Serves as back-up staffing to take meeting minutes at United Way meetings when requested.
- Other administrative duties as assigned.
QUALIFICATIONS
EDUCATION and/or EXPERIENCE
High School diploma or GED and 6-years of progressively responsible experience.
- Proven experience in office administration and customer service.
- Experience in creating and implementing office procedures and optimizing office workspace.
- Demonstrated experience in managing conference rooms and meeting logistics.
- Experience in managing vendor relationships.
- Nonprofit sector experience a plus.
DESIRED SKILL SETS
- Detail-oriented.
- Ability to create, evaluate, and improve workflow processes.
- Effective at problem-solving and adapting to unexpected challenges.
- Excellence in verbal and written communications.
- Ability to anticipate staff and visitor needs.
- Excellent technology experience and competence with Office 365 and similar programs/databases utilized by the organization.
- General understanding of how to operate office and audio/visual equipment.
CORE COMPETENCIES
Mission-Focused. The top priority for all United Way professionals is to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
Relationship-Oriented. United Way professionals understand that people come before process and is astute in cultivating and managing relationships toward a common goal.
Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.
LANGUAGE SKILLS
Demonstrated excellent verbal and written communication skills with attention to detail and accuracy.
- Ability to:
- Communicate and work effectively with volunteers and others in the community representing a broad range of interests and backgrounds.
- Read and interpret general business periodicals, professional journals, or technical procedures.
- Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Write reports, business correspondence, and procedure manuals.
- Effectively present information and respond to questions from groups of managers, customers, other employees, and the general public.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent, and analyze data and utilize computer reports using the above computer programs.
OTHER SKILLS
Demonstrated ability to anticipate problems and identify and implement solutions when needed.
- Strong analytical abilities.
- Ability to:
- Work in a complex environment using technical and interpersonal skills.
- Work independently, recognize tasks, implement and follow through to completion.
- Problem-solve and work with flexibility.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram form.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand and use hands to keyboard and write. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
AMERICANS WITH DISABILITIES: It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual’s physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC’s policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER: It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
BELONGING & INCLUSION STATEMENT: Belonging & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment. We believe this allows us to attract and retain the best possible colleagues to use their full gifts to serve our community. We are looking for other great colleagues who are excited about this important work.
This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required. The duties and/or requirements of this position may be modified, added, or deleted at any time. Other duties may be assigned.
H-1B Nonprofit Job Roles in Wisconsin
See all 130+ Nonprofit H-1B Jobs in Wisconsin
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Search Nonprofit Jobs in WisconsinNonprofit H-1B Sponsorship Jobs in Wisconsin: Frequently Asked Questions
Which nonprofit organizations in Wisconsin sponsor H-1B visas?
Wisconsin's largest nonprofit H-1B visa sponsors include UW Health, Froedtert Health, Children's Wisconsin, and Aurora Health Care in the healthcare space, alongside the University of Wisconsin system and Marquette University in higher education. Social services organizations and community health centers in Madison and Milwaukee have also filed H-1B petitions, though sponsorship frequency varies significantly by organization size and budget.
Which cities in Wisconsin have the most nonprofit H-1B sponsorship jobs?
Madison and Milwaukee account for the majority of nonprofit H-1B sponsorship activity in Wisconsin. Madison's concentration of university research institutions, state government-affiliated nonprofits, and healthcare systems makes it particularly active. Milwaukee follows closely, driven by its large hospital networks and social services sector. Green Bay and Appleton have a smaller but present nonprofit presence, primarily in healthcare and community services.
What types of nonprofit roles typically qualify for H-1B sponsorship in Wisconsin?
H-1B sponsorship in Wisconsin's nonprofit sector most commonly covers roles that require a specific bachelor's degree or higher in a relevant field. Clinical research coordinators, biostatisticians, public health analysts, licensed clinical social workers with advanced degrees, IT specialists, and program directors with specialized educational backgrounds are among the positions nonprofits have sponsored. General program assistant or volunteer coordination roles typically do not meet the specialty occupation standard.
How do I find nonprofit H-1B sponsorship jobs in Wisconsin?
Migrate Mate is built specifically for international job seekers looking for H-1B sponsorship, and you can filter directly by Wisconsin and the nonprofit sector to see relevant openings. This is more efficient than sorting through general job boards where sponsorship availability is rarely disclosed upfront. Focusing your search on larger Wisconsin nonprofits in healthcare and higher education, which have established immigration processes, increases the likelihood of finding genuine sponsorship opportunities.
Are there any Wisconsin-specific considerations for H-1B sponsorship at nonprofits?
Wisconsin nonprofits that qualify as cap-exempt institutions, such as universities and affiliated research organizations, can file H-1B petitions year-round without being subject to the annual lottery. This is a meaningful advantage for roles at UW-affiliated entities or accredited nonprofit educational institutions. Smaller community nonprofits without this cap-exempt status must go through the standard H-1B lottery process, which affects hiring timelines significantly.
What is the prevailing wage for H-1B nonprofit jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.