Accounting Manager Jobs in Alabama

Location: Troy, AL 36079, In-person
Department: Accounting
Reports To: CFO or Owner

Compensation: The starting pay listed is based on minimum experience. Pay is negotiable based on verifiable and demonstratable experience.
Schedule: Full-Time | Monday – Friday | 8:00 AM – 5:00 PM

Occasional schedule adjustments may occur based on operational needs.

Company Overview

Tyler Transport, LLC is a family-owned transportation company based in Troy, Alabama. As a property-carrying motor carrier, we operate a fleet of more than 20 over-the-road trucks hauling general commodity freight throughout the United States. We also hold freight brokerage authority.

Transportation accounting is closely tied to daily operations. Our accounting department works with drivers, customers, brokers, carriers, vendors, dispatch, maintenance, safety and compliance, and company leadership so that our financial records reflect the actual movement of freight and operation of the business.

We are a small team that works hard and enjoys working together. Accuracy, communication, accountability, and follow-through matter here, and a positive attitude and good sense of humor go a long way in our office and in the transportation industry.

At Tyler Transport, we are driven to set standards — not settle for them. We move freight with conviction, principle, and integrity.

Position Overview

Tyler Transport is seeking an experienced Transportation Accounting Manager to run the company’s day-to-day accounting operations and provide administrative leadership within the office.

This is a hands-on role. The Accounting Manager personally performs most of the department’s work: receivables, payables, carrier pay, payroll and payroll tax, general ledger, regulatory filings, and employee administration. The Manager is also responsible for the accuracy, organization, and timely completion of every financial process.

A part-time Accounting Associate primarily handles freight invoicing and assists with clerical work such as filing and scanning. The Accounting Manager trains and directs the Associate, reviews their work, and must know those functions well enough to perform them directly when needed.

Our outside CPA prepares year-end business tax returns, W-2s, 1099s, the annual Form 940, and certain other annual reports. The Accounting Manager maintains the books and records that support this work throughout the year and provides the CPA with complete schedules and documentation.

As part of the company’s internal controls, the Owner/CEO independently performs bank reconciliations and holds final approval over all payments.

Accuracy Is Essential

This position requires an exceptional level of attention to detail.

The Accounting Manager must recognize when financial information, documentation, or operational data does not make sense. They must then independently research the source, determine the right resolution, correct the issue or coordinate its correction, document the outcome, and adjust processes where needed to prevent recurrence.

The successful candidate will not simply process information as presented. They will verify it, reconcile it, question inconsistencies, and own each issue through completion.

Key Responsibilities

Accounting Operations & General Ledger
Own the integrity of the books in QuickBooks Enterprise Desktop, from daily entries through month-end close.

• Maintain the general ledger, including journal entries, corrections, intercompany accounting among affiliated companies, and fixed asset, equipment financing, and loan records.
• Reconcile balance sheet accounts, including credit cards, loans, receivables, and payables, and provide documentation supporting the Owner/CEO’s independent bank reconciliations.
• Review financial activity for proper classification and supporting documentation, researching historical transactions and correcting errors when discrepancies surface.
• Complete the month-end close and prepare supporting schedules for the year-end CPA review.
• Prepare financial reports, cost analyses, and other information requested by the Owner/CEO.

Accounts Receivable & Customer/Broker Billing
Ensure every load is billed correctly, supported completely, and collected.

• Oversee customer and broker billing. Review freight invoices prepared by the Accounting Associate against Bills of Lading, Proofs of Delivery, rate confirmations, accessorial documentation, and each customer’s billing requirements.
• Ensure original shipment documentation submitted by drivers is organized and retained.
• Manage billing portals, submission methods, and payment platforms, and post and reconcile customer payments.
• Monitor receivables aging and manage collections. Resolve short payments, overpayments, duplicate payments, unapplied funds, and disputes, and document all collection activity.
• Manage customer and broker setup, credit applications and review, payment terms, credit monitoring, and credit holds.
• Prepare escalation documentation, including bond claims, when collections cannot be resolved directly.

Accounts Payable & Vendor Management
Ensure vendor obligations are verified, documented, and paid correctly.

• Enter and reconcile vendor invoices, including maintenance and repair, parts, tires and casing credits, towing, and other operating expenses. Verify repair, service, and parts invoices with the maintenance department.
• Review vendor statements and resolve missing invoices, duplicate charges, unapplied credits, and incorrect balances directly with vendors.
• Prepare vendor payments for Owner/CEO approval and process them once approved.
• Maintain vendor records, W-9s, payment information, and vendor portals.
• Collect receipts for company credit card transactions and ensure each expense is documented, coded, and recorded.
• Provide year-end vendor information to the outside CPA for 1099 preparation.

Carrier Payables & Brokerage Accounting
Manage payables for brokered freight from invoice to payment.

• Review carrier invoices against rate confirmations, Bills of Lading, Proofs of Delivery, accessorial charges, and payment terms before entry.
• Manage factoring documentation for carriers who factor their receivables, including Notices of Assignment and Letters of Release, so each payment goes to the correct party.
• Monitor due dates, prepare carrier payments for Owner/CEO approval, and process them once approved.
• Investigate and resolve carrier billing and payment discrepancies.
• Maintain complete, traceable documentation for every brokered load and carrier payment.

Payroll & Payroll Tax
Pay drivers and office staff correctly and on time each week, and file and deposit every payroll tax obligation by its deadline.

• Driver payroll: Calculate mileage-based driver pay. Verify miles, pay rates, and accessorial pay (including detention, layovers, extra stops, and breakdown time) against the TMS and supporting records, along with advances, reimbursements (including scale reimbursements), and driver-specific deductions.
• Office payroll: Process office staff payroll from approved time records, including PTO and vacation usage.
• All employees: Process benefit deductions, garnishments, child support orders, new-hire setup, final pay, corrections, and other authorized adjustments.
• Maintain payroll, PTO, and vacation records, and answer employee questions about pay and deductions.
• Handle federal payroll tax, including quarterly Form 941 returns, federal tax deposits, and quarterly FUTA deposits when required.
• Handle state payroll tax, including Alabama withholding (Form A-1 or A-6, according to filing frequency), Alabama state unemployment (SUTA) quarterly wage reports and contributions, and Georgia withholding for applicable employees.
• Provide year-end payroll information to the outside CPA for W-2s, Form 940, and other annual reporting.

Transportation Regulatory & Insurance Administration
Keep the fleet’s registrations, taxes, and filings current, reconciled, and ready when operations needs them.

• Reconcile fuel card transactions, fuel imports, and discounts, and prepare and file quarterly IFTA returns with supporting fuel and mileage records.
• Manage IRP apportioned registration and truck and trailer registrations, plates, and cab cards, including renewals, additions, and removals. Keep current documents available to operations.
• Prepare and file Form 2290 Heavy Highway Vehicle Use Tax returns, Kentucky Weight Distance Tax (KYU) filings, and UCR registrations and renewals.
• Maintain state and local business licenses, transportation permits, and toll records.
• Reconcile insurance invoices and premiums, maintain insurance records and certificates, and support premium audits in coordination with Safety/Compliance, insurance representatives, and the Owner/CEO.

Human Resources & Employee Administration
Handle employee administration from hire to separation, with complete confidentiality.

• Coordinate onboarding paperwork, Form I-9 and E-Verify processing, and Alabama New Hire Reporting within required deadlines.
• Maintain employee information in payroll and administrative systems, including status, compensation, benefit, and termination changes.
• Assist with recruiting office employees, including job postings, applicant review, interviews, reference and background checks, and offer documentation.
• Administer benefit enrollment, changes, and terminations. Help employees with benefit questions, and coordinate with benefit providers and outside administrators.
• Process employment verification requests and unemployment documentation.
• Maintain confidential personnel files, policy acknowledgments, and deduction authorizations. Assist management with employee documentation, and track benefit, renewal, and reporting deadlines.

Accounting Team Leadership
Direct the part-time Accounting Associate and build the systems that keep the department’s work accurate.

• Train, direct, and assign work to the Accounting Associate, setting priorities around deadlines and operational needs.
• Review the Associate’s work and ensure errors are corrected promptly.
• Know Associate functions well enough to perform them directly during absences, heavy workloads, or staffing transitions.
• Set clear expectations for documentation, organization, accountability, and follow-through.
• Develop and maintain procedures, controls, checklists, spreadsheets, and tracking tools, and correct recurring errors at their source.
• Ensure deadlines are met and nothing falls through the cracks.

Office Administration & Management Support
Keep the office organized, connected, and running.

• Maintain filing systems and document retention for accounting, employee, vendor, customer, and regulatory records.
• Handle daily bank and post office runs, tag office visits, office supplies, mail, and scanning.
• Administer QuickBooks, Prophesy TMS, accounting portals, user accounts, and office equipment. Troubleshoot routine issues and coordinate outside technical support when needed.
• Serve as a primary contact for accounting vendors and service providers, and help employees with paperwork.
• Provide research and administrative support to the Owner/CEO, including responses and documentation for government agencies, auditors, tax professionals, and other outside parties.
• Perform notarial services for company business when required.

Required Skills & Qualifications

• Minimum of 5 years of progressively responsible accounting or bookkeeping experience, with significant hands-on responsibility for financial records and reconciliations.
• Strong working knowledge of accounts receivable, accounts payable, payroll, general ledger accounting, and account reconciliation.
• QuickBooks experience is required - at minimum of 2 years experience. We use QuickBooks Enterprise Desktop, which differs meaningfully from QuickBooks Online and other versions, so Enterprise Desktop experience is strongly preferred.
• Advanced Microsoft Excel skills, including independently building spreadsheets and working with formulas, lookups, filtering and sorting, data reconciliation, and large datasets. Thorough understanding of Microsoft Office Products (Word, Outlook, OneNote, etc.)
• Exceptional attention to detail and a demonstrated commitment to accuracy.
• Strong reconciliation, analytical, and investigative problem-solving skills.
• Ability to manage multiple deadlines and competing priorities without sacrificing accuracy.
• Strong organizational and recordkeeping skills, with the ability to keep records complete, traceable, and audit-ready.
• Strong written and verbal communication skills (Grammar, Spelling, Syntax, Professional Correspondence, etc.), and the ability to communicate professionally with employees, drivers, customers, brokers, carriers, vendors, government agencies, and outside professionals.
• Basic AI & Productivity Tools: Familiarity with generative AI tools (such as ChatGPT, Claude, or Microsoft Copilot) to draft content, summarize information, and streamline daily workflows.
• Demonstrate discretion with confidential financial, payroll, and employee information.
• Minimum of 3 years of management experience. Ability to train, direct, and review the work of accounting staff.
• Strong professional judgment, ownership, and follow-through.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; substantial relevant experience may be considered in lieu of a degree.
• Accounting experience in trucking, transportation, logistics, freight brokerage, or another operationally complex industry.
• Experience with a transportation management system (TMS).
• Experience with payroll tax reporting and deposits.
• Familiarity with IFTA, IRP, UCR, Form 2290, KYU, or other motor carrier regulatory requirements.
• Previous experience supervising or training staff.
• Experience in a small or privately held business.

What Success Looks Like in This Role

Success in this position means the company’s accounting records are accurate, current, organized, and traceable.

Invoices are correct and submitted with the required documentation. Receivables are monitored and collected. Vendor and carrier obligations are verified and paid correctly. Payroll is right and on time. Tax and regulatory deadlines are met. QuickBooks reflects what actually happened in the business, and supporting documentation can be found when it is needed.

The Accounting Manager knows the accounts and processes well enough to notice when something does not look right, and has the initiative to find out why. The Accounting Associate has clear direction, their work is reviewed, and recurring problems lead to better processes.

When a problem surfaces, the Accounting Manager does not pass it along. They research it, communicate with the right people, document the resolution, and see it through.

Working Conditions

This is an office-based position involving extended computer work, with regular local driving for business errands and occasional lifting of up to 25 pounds (file boxes, supplies, mail).

Additional Employment Requirements

• Valid driver’s license and reliable transportation, as the role includes daily bank and post office runs and regular tag office visits.
• Reliable attendance and punctuality each scheduled workday.
• Willingness to sign a Non-Disclosure and Non-Compete Agreement.
• An active Alabama Notary Public commission, or eligibility and willingness to obtain one after hire.
• Must pass state and federal background checks.
• New employees complete a 90-day introductory period.

Benefits

• Blue Cross Blue Shield Health, Dental, and Vision Insurance
• AFLAC Supplemental Insurance Options
• SIMPLE IRA Retirement Plan with up to 3% Company Match (available immediately)
• Paid Vacation after one year of employment
• Opportunity for advancement within the company
• Up to six potential paid holiday bonuses per year

Tyler Transport, LLC is an equal opportunity employer and participates in E-Verify. Employment with Tyler Transport is at will, meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice. Completion of the introductory period does not change at-will status.

Pay: From $20.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have at least 2 years of QuickBooks experience?

Work Location: In person