Accounting Manager Jobs in California

Job Title: Accounting Manager

Instant Cleanroom Solutions (ICS) provides cutting edge ISO 14644 certified cleanrooms to various life science, aerospace, defense, and semiconductor companies. The company focuses on providing clients with quality cleanrooms in record time with a mission to help innovators innovate faster.

Company Culture: At Instant Cleanroom Solutions we value our People First, Excellence, and Innovation. We are a small family-owned business that is results oriented, nimble and adaptable. We expect strong character, best in class competency and 100% commitment as minimum qualifiers for the job. We are a team of excellent people, producing excellent results and living excellent careers.

A strong Accounting Manager is mission critical. This position will equip leadership to make informed financial decisions, it ensures we are paid promptly, and it will ensure our vendors and employees we care about are paid accurately and timely.

Core Responsibilities:

• Prepare Accurate Monthly and Year-End Tax Financials in accordance with owner directives, ensuring accuracy and compliance by the 15th of every month. Correct recognition of revenue and costs, in the correct period, job or account.
• Relentlessly collect receivables and from invoice generation to collection for all customers. All rental customers should pay for their period before it starts.
• Manage and process accounts payable and payroll accurately and 100% on time with zero errors.
• Proactively identify, resolve and report accounting issues.
• Provide administrative support to the Owner including scheduling, document management, and correspondence.

Skills:

• Demonstrate a deep understanding of Generally Accepted Accounting Principles (GAAP), accrual accounting methods, financial statement generation, and IRS/State tax regulation to accurately record financial transactions.
• Full understanding of the normal debit or credit balance of Assets, Liabilities, Equity, Expenses, and Revenue.
• Proficient in Excel: Utilize advanced Excel skills to manipulate and analyze financial data, create reports, and streamline processes.
• Proficient in using advanced features of QuickBooks such as projects, locations, and classes to track income and expenses by different segments of the business.
• Expense and Accrual Management: Proficient in managing expenses and accruals, understanding how cash flows impact accruals and vice versa. In QuickBooks, be able to identity quickly, through reports, which accounts have accruals, if they are still needed that month, and be able to identify if one is missing.
• Strong expertise in payroll and human resources procedures, emphasizing the accurate recording of payroll expenses at the time they are earned rather than when they are disbursed. Payroll functions are seamlessly managed within QuickBooks, complemented by employees tracking their hours in there as well. Hours worked are meticulously logged per job, and corresponding expenses are accrued on the Balance Sheet. Each payroll cycle necessitates meticulous manual input against individual jobs. Special tracking in this process is required.
• Unearned Revenue Management: Ability to manage Unearned Revenue accounts, understanding the debit/credit dynamics when jobs are shipped, and revenue is recognized.
• Customer Invoicing: Experience in manual invoicing, personalized to meet specific job nuances, while ensuring adherence to their contract terms.
• Accounts Receivable Collections: Ability to effectively manage collection, ensuring timely payment and resolution of outstanding balances.
• Deposit Management: Proactively manage various types of customer deposits (e.g., rental, security deposit, unearned revenue), and alerting management via email.
• Sales Tax Compliance: Familiarity with researching and navigating different state sales tax regulations to ensure compliance and accurate reporting.
• Concur software and Amex Reconciliation: Ability to reconcile Amex transactions in the software Concur, ensuring accuracy and completeness of financial records.
• Understanding of the 1099 process and tracking the proper accounts in Quickbooks for a seamless operation

Qualifications:

• Problem Solver: Proactively identify and resolve accounting issues, discrepancies, and inefficiencies, demonstrating strong problem-solving skills.
• Attention to Detail and Accuracy: Maintain meticulous attention to detail and accuracy in all financial transactions and reporting.
• Approach accounting tasks with a focus on managing entries comprehensively, not just balancing accounts, to ensure accurate and meaningful financial data.

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• Accounting degree required.

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• 4 years of experience.

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This position requires a proactive and detail-oriented individual with a strong understanding of accounting principles and the ability to effectively manage various financial tasks. The ideal candidate should be motivated to learn new accounting concepts and technologies while prioritizing efficiency and accuracy in their work.

Beyond day-to-day tasks, the Accounting Manager actively seeks opportunities to enhance the efficiency and accuracy of financial record keeping processes. They stay abreast of advancements in accounting technology and best practices, leveraging automation and digital tools to streamline data entry, reconciliation, and reporting tasks. Through ongoing professional development and process refinement, they contribute to the continuous improvement of financial record keeping practices within the organization.

Benefits:

• 401K Matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Small Business flexibility

Pay: $100,000.00 - $130,000.00 per year

Benefits:

• 401(k) 5% Match
• Dental insurance
• Flexible schedule
• Health insurance

Work Location: In person