Business Office Associate Jobs in Oklahoma
Business Office Associate jobs in Oklahoma are steadily active, concentrated in healthcare systems, higher education, and financial services, with openings at every level from entry-level administrative support to senior billing and collections specialists. Oklahoma City and Tulsa account for the largest share of postings, with Norman close behind, and established employers like INTEGRIS Health, Saint Francis Health System, and the University of Oklahoma consistently hire for these roles. Medical billing coordination, accounts receivable management, and patient financial services are the sub-areas drawing the most consistent demand. See the openings below and apply to the ones that match your experience.
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Showing 5 of 11+ Business Office Associate jobs
Business Assistant $2,000 Sign on Bonus!
Lake Texoma Smiles is looking for a Business Assistant to join our team.
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.
Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.
Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.
More about the role
- Greet and welcome patients as they enter the office to create a great first impression of our team
- Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
- Utilize Dentrix for patient scheduling and records
- Schedule and confirm appointments for multiple providers in the office
- File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
- Post insurance and patient payments and process accounts receivables
- Review treatment plan fees and payment options with patients
- Partner with the providers and team to implement Heartland Dental systems to optimize office potential
What You’ll Gain
- Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
- Front loaded education and training, providing you the opportunity to develop to your full potential
- Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
- Access to on-demand Daily Pay
About Lake Texoma Smiles
Lake Texoma Smiles, like each Heartland Dental supported office, is unique to the community and the patients they serve.
- Join a 8 person team that thrives on collaboration, communication, and community
- Ideal Location!
- Compassionate, Connected Team!
Minimum Qualifications
- Experience working in a fast-paced and customer-centric environment
- Excellent communication and organizational skills
- The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.
Preferred Experience
- 1+ years of experience in a dental or medical setting
- 1+ years of experience with insurance billing and accounts receivable
- Dentrix or other dental software experience
Physical Requirements:
- Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
- Availability to attend virtual training sessions (or in-person) periodically throughout the year
- As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.
At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.
Business Assistant $2,000 Sign on Bonus!
Lake Texoma Smiles is looking for a Business Assistant to join our team.
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.
Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.
Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.
More about the role
- Greet and welcome patients as they enter the office to create a great first impression of our team
- Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
- Utilize Dentrix for patient scheduling and records
- Schedule and confirm appointments for multiple providers in the office
- File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
- Post insurance and patient payments and process accounts receivables
- Review treatment plan fees and payment options with patients
- Partner with the providers and team to implement Heartland Dental systems to optimize office potential
What You’ll Gain
- Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
- Front loaded education and training, providing you the opportunity to develop to your full potential
- Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
- Access to on-demand Daily Pay
About Lake Texoma Smiles
Lake Texoma Smiles, like each Heartland Dental supported office, is unique to the community and the patients they serve.
- Join a 8 person team that thrives on collaboration, communication, and community
- Ideal Location!
- Compassionate, Connected Team!
Minimum Qualifications
- Experience working in a fast-paced and customer-centric environment
- Excellent communication and organizational skills
- The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.
Preferred Experience
- 1+ years of experience in a dental or medical setting
- 1+ years of experience with insurance billing and accounts receivable
- Dentrix or other dental software experience
Physical Requirements:
- Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
- Availability to attend virtual training sessions (or in-person) periodically throughout the year
- As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.
At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.
See All 11 Business Office Associate Jobs in Oklahoma
Find roles in Oklahoma that match your experience and apply in just a few clicks.
Find JobsBusiness Office Associate Jobs by City in Oklahoma
Where Oklahoma roles are concentrated, by current openings.
Business Office Associate Job Market in Oklahoma
A snapshot from current Oklahoma openings, updated as new roles post.
Who's Hiring
What Oklahoma Employers Look For
The qualifications that appear most often in business office associate jobs across Oklahoma.
- High school diploma or GED required, with preference for an associate degree in business or healthcare administration
- Proficiency in medical billing software and electronic health record systems such as Epic or Cerner
- Working knowledge of insurance verification, claims processing, and accounts receivable procedures
- Strong data entry accuracy and experience with Microsoft Office, particularly Excel and Word
- Effective written and verbal communication skills for patient and vendor interactions
- Prior experience in a healthcare, hospital, or medical office setting preferred by most Oklahoma employers
Business Office Associate Jobs in Oklahoma: Frequently Asked Questions
How do you become a business office associate in Oklahoma?
Most Oklahoma employers require at minimum a high school diploma, though an associate degree in business administration, healthcare administration, or a related field significantly improves your prospects. Oklahoma does not issue a state license specifically for business office associates, but many healthcare employers prefer candidates with a Certified Revenue Cycle Specialist or Certified Medical Reimbursement Specialist credential from nationally recognized bodies. Hands-on experience with insurance billing and EHR systems is often the deciding factor in Oklahoma hiring decisions.
Which companies hire business office associates in Oklahoma?
Companies currently hiring business office associates in Oklahoma include Heartland Dental, Sevita, and EastOK Cottages, per current listings on Migrate Mate as of September 2026. Oklahoma's large integrated health systems and university medical centers account for a substantial portion of ongoing openings across the state.
Which Oklahoma cities have the most business office associate jobs?
Broken Arrow, Moore, and Tulsa have the most business office associate openings in Oklahoma. Oklahoma City dominates due to its concentration of large hospital networks and corporate headquarters, Tulsa draws significant volume from its healthcare and energy sector back-office functions, and Norman benefits from the University of Oklahoma's administrative and health sciences operations generating consistent demand.
Are there remote business office associate jobs in Oklahoma?
Yes, and they're more common than in many comparable administrative roles, since a meaningful portion of billing, insurance verification, and records work can be done off-site. About 0% of business office associate openings tied to Oklahoma are remote or hybrid as of September 2026, reflecting the desk-based and software-driven nature of the role. Revenue cycle and medical billing specialties tend to have the highest remote availability within this field.
How can I get hired as a business office associate in Oklahoma with little or no experience?
The most realistic entry path is applying directly to large Oklahoma hospital systems like INTEGRIS Health, Ascension St. John, or OU Health, which regularly post entry-level patient access or billing support roles that require no prior billing experience and provide on-the-job training. Lateral moves from front-desk receptionist, medical scheduler, or customer service representative positions are common stepping stones recognized by Oklahoma hiring managers. Earning a short-term certification in medical billing or revenue cycle fundamentals from Tulsa Community College or Oklahoma City Community College gives candidates a measurable edge when competing for those first roles.
Where can I find and apply to business office associate jobs in Oklahoma?
You can find and apply to business office associate jobs in Oklahoma on Migrate Mate, which lists current Oklahoma openings in one place. Search the roles that fit your experience level and specialty, then apply directly to the ones that match. No signup is needed to see the listings.
See All 11 Business Office Associate Jobs in Oklahoma
Find roles in Oklahoma that match your experience and apply in just a few clicks.
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