Business Office Associate Jobs in Pennsylvania
Business Office Associate jobs in Pennsylvania are concentrated in Philadelphia, Pittsburgh, and Harrisburg, where large healthcare systems, insurance carriers, and regional hospital networks drive consistent hiring at every level from entry-level coordinator to senior administrative specialist. Penn Medicine, UPMC, and Geisinger are among the most established employers with ongoing needs for business office associates in billing, patient accounts, and revenue cycle operations. Pennsylvania's dense concentration of academic medical centers and regional health systems makes it one of the more active hiring markets for this role in the Mid-Atlantic. Find a role that fits below and apply directly.
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Showing 5 of 42+ Business Office Associate jobs
Join our team at West Chester Rehabilitation and Healthcare Center as a Business Office Manager
Proudly supported by Marquis Health Consulting Services
Full-time opportunity available
$75,000–$90,000 per year
At West Chester Rehabilitation and Healthcare Center, we believe that strong financial stewardship and exceptional customer service are essential to supporting outstanding resident care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager oversees the center’s financial operations while ensuring accurate billing, regulatory compliance, and outstanding service for residents, families, and team members.
Responsibilities for Business Office Manager:
Oversee the daily operations of the Business Office, including billing, collections, accounts receivable, accounts payable, and financial record management.
Ensure accurate and timely processing of resident billing, reimbursements, collections, and financial reporting.
Maintain a strong focus on Medicaid processes, including:
Managing new Medicaid applications
Completing eligibility screenings
Collecting and verifying required documentation
Monitoring and assisting with spend-down requirements
Responding to Medicaid documentation requests and ensuring timely follow-up
Track Medicaid applications from initiation through approval, proactively addressing outstanding requirements and preventing processing delays.
Communicate with residents, families, caseworkers, and other appropriate parties regarding Medicaid applications and required documentation.
Ensure compliance with all federal, state, company, and payer regulations related to business office operations.
Partner with residents and families to answer billing questions and provide exceptional customer service.
Monitor financial performance and assist with budgeting, audits, and month-end reporting.
Collaborate with department leaders to improve operational efficiency and financial processes.
Maintain accurate financial records while ensuring the confidentiality of resident and business information.
Supervise, train, and support Business Office staff to ensure efficient and compliant operations.
Qualifications for Business Office Manager:
Skilled Nursing experience required.
Strong Medicaid experience required, including applications, eligibility screenings, document collection and verification, spend-downs, and Medicaid documentation requests.
Minimum of two (2) years of bookkeeping or business office experience within a healthcare setting, including accounts receivable, accounts payable, billing, collections, and financial record management.
Prior experience in a Long-Term Care, Rehabilitation, or Post-Acute Care setting preferred.
Strong knowledge of billing processes, collection practices, reimbursement systems, and financial best practices.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Exceptional communication and interpersonal skills, with the ability to interact professionally and compassionately with residents, families, employees, vendors, and community partners.
Demonstrated ability to build positive relationships and foster trust through collaboration, accountability, and respect.
Strong customer service mindset with a commitment to creating positive experiences for residents, families, and team members.
Highly organized with exceptional attention to detail and accuracy.
Proven ability to effectively manage multiple priorities in a fast-paced environment while maintaining a positive attitude.
Strong problem-solving skills with the ability to identify opportunities for process improvement and operational excellence.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Passion for supporting the mission of providing exceptional care and services to residents and their families.
Our Core Values in Action
Passion – Supporting residents and families through accurate financial services and exceptional customer care.
Respect – Building trust through professionalism, confidentiality, and compassionate communication.
Excellence – Maintaining the highest standards of financial integrity, operational efficiency, and regulatory compliance.
Benefits for Business Office Manager:
Tuition reimbursement
Employee referral bonus
Health, vision, and dental benefits
401(k) with match
Employee engagement and culture committee
Company-sponsored life insurance
Employee assistance program (EAP) resources
Join our team at West Chester Rehabilitation and Healthcare Center, a 180-bed Sub-Acute and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment for both our residents and staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.
Here, you’ll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you’re passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.
The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.
Join our team at West Chester Rehabilitation and Healthcare Center as a Business Office Manager
Proudly supported by Marquis Health Consulting Services
Full-time opportunity available
$75,000–$90,000 per year
At West Chester Rehabilitation and Healthcare Center, we believe that strong financial stewardship and exceptional customer service are essential to supporting outstanding resident care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager oversees the center’s financial operations while ensuring accurate billing, regulatory compliance, and outstanding service for residents, families, and team members.
Responsibilities for Business Office Manager:
Oversee the daily operations of the Business Office, including billing, collections, accounts receivable, accounts payable, and financial record management.
Ensure accurate and timely processing of resident billing, reimbursements, collections, and financial reporting.
Maintain a strong focus on Medicaid processes, including:
Managing new Medicaid applications
Completing eligibility screenings
Collecting and verifying required documentation
Monitoring and assisting with spend-down requirements
Responding to Medicaid documentation requests and ensuring timely follow-up
Track Medicaid applications from initiation through approval, proactively addressing outstanding requirements and preventing processing delays.
Communicate with residents, families, caseworkers, and other appropriate parties regarding Medicaid applications and required documentation.
Ensure compliance with all federal, state, company, and payer regulations related to business office operations.
Partner with residents and families to answer billing questions and provide exceptional customer service.
Monitor financial performance and assist with budgeting, audits, and month-end reporting.
Collaborate with department leaders to improve operational efficiency and financial processes.
Maintain accurate financial records while ensuring the confidentiality of resident and business information.
Supervise, train, and support Business Office staff to ensure efficient and compliant operations.
Qualifications for Business Office Manager:
Skilled Nursing experience required.
Strong Medicaid experience required, including applications, eligibility screenings, document collection and verification, spend-downs, and Medicaid documentation requests.
Minimum of two (2) years of bookkeeping or business office experience within a healthcare setting, including accounts receivable, accounts payable, billing, collections, and financial record management.
Prior experience in a Long-Term Care, Rehabilitation, or Post-Acute Care setting preferred.
Strong knowledge of billing processes, collection practices, reimbursement systems, and financial best practices.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Exceptional communication and interpersonal skills, with the ability to interact professionally and compassionately with residents, families, employees, vendors, and community partners.
Demonstrated ability to build positive relationships and foster trust through collaboration, accountability, and respect.
Strong customer service mindset with a commitment to creating positive experiences for residents, families, and team members.
Highly organized with exceptional attention to detail and accuracy.
Proven ability to effectively manage multiple priorities in a fast-paced environment while maintaining a positive attitude.
Strong problem-solving skills with the ability to identify opportunities for process improvement and operational excellence.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Passion for supporting the mission of providing exceptional care and services to residents and their families.
Our Core Values in Action
Passion – Supporting residents and families through accurate financial services and exceptional customer care.
Respect – Building trust through professionalism, confidentiality, and compassionate communication.
Excellence – Maintaining the highest standards of financial integrity, operational efficiency, and regulatory compliance.
Benefits for Business Office Manager:
Tuition reimbursement
Employee referral bonus
Health, vision, and dental benefits
401(k) with match
Employee engagement and culture committee
Company-sponsored life insurance
Employee assistance program (EAP) resources
Join our team at West Chester Rehabilitation and Healthcare Center, a 180-bed Sub-Acute and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment for both our residents and staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.
Here, you’ll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you’re passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.
The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.
See All 42 Business Office Associate Jobs in Pennsylvania
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Find JobsBusiness Office Associate Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Business Office Associate Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
What Pennsylvania Employers Look For
The qualifications that appear most often in business office associate jobs across Pennsylvania.
- High school diploma or GED required, associate degree in business or healthcare preferred
- One or more years of experience in medical billing, patient accounts, or revenue cycle
- Proficiency in electronic health record and practice management software such as Epic or Meditech
- Knowledge of insurance verification, claims submission, and accounts receivable processes
- Strong data entry accuracy and familiarity with ICD-10 and CPT coding conventions
- Effective written and verbal communication skills for patient and payer correspondence
Business Office Associate Jobs in Pennsylvania: Frequently Asked Questions
How do you become a business office associate in Pennsylvania?
Most employers in Pennsylvania hire business office associates with a high school diploma or GED plus relevant administrative or billing experience, though an associate degree in business administration, health information management, or a related field strengthens your candidacy. Pennsylvania does not require a state-issued license for this role. Completing a nationally recognized credential such as the Certified Professional Biller designation from the American Academy of Professional Coders is well regarded by Pennsylvania healthcare employers and can substitute for some experience.
Which companies hire business office associates in Pennsylvania?
Employers hiring business office associates in Pennsylvania right now include EPIC Healthcare, Saber Healthcare, and Heartland Dental, based on current listings on Migrate Mate as of September 2026. Pennsylvania's concentration of large integrated health systems and regional hospital networks means hiring is steady and distributed across the state rather than limited to a single metro.
Which Pennsylvania cities have the most business office associate jobs?
Philadelphia, Lititz, and Coraopolis have the most business office associate openings in Pennsylvania. Philadelphia and Pittsburgh lead because of their dense clusters of academic medical centers and major health systems, while Harrisburg draws volume from state government offices, insurance carriers, and regional healthcare organizations headquartered in the capital region.
Are there remote business office associate jobs in Pennsylvania?
Yes, and they are more available than in many comparable roles, because billing, insurance verification, and revenue cycle work can be done entirely on a computer. About 43% of business office associate openings tied to Pennsylvania are remote or hybrid as of September 2026, reflecting steady employer willingness to support off-site work for experienced candidates. Patient-facing registration and front-desk functions are almost always on-site, while back-end billing and accounts receivable positions offer the most remote flexibility.
How can I get hired as a business office associate in Pennsylvania with little or no experience?
The most realistic entry path is a front-desk medical receptionist or patient registration role at a Pennsylvania community hospital or physician group, where you gain direct exposure to scheduling, insurance verification, and payment collection before moving into a dedicated business office position. Large Pennsylvania health systems including UPMC and Penn Medicine run structured new-hire onboarding programs that train entry-level associates on their internal billing platforms. Completing a short medical billing certificate through a Pennsylvania community college or earning a Certified Professional Biller credential gives candidates without prior experience a measurable edge over other applicants.
Where can I find and apply to business office associate jobs in Pennsylvania?
You can find and apply to business office associate jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated in real time. Search the listings to see roles that match your experience level, location preference, and specialty area, then apply directly to the ones that fit.
See All 42 Business Office Associate Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
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