Executive Assistant Project Coordinator Jobs
Executive Assistant Project Coordinator jobs are open from entry-level to senior across corporate, healthcare, tech, and nonprofit sectors, with specializations in C-suite support, cross-functional project tracking, and operations management. Scan the live roles below and apply to whichever ones fit.
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Part-time 20 hours per week - Benefits offered
Location: Greater Santa Fe and/or Albuquerque Area, mix of in-person and remote work
Serna Solutions is a New Mexico behavioral health practice and training organization. We're hiring someone to work directly with founder and CEO Brian Serna, keeping his schedule and priorities organized while helping deliver community projects, training, and events. You'll also help Brian pursue speaking opportunities across the U.S. and internationally.
Reponsibilities:
- Support the CEO. Manage calendars and schedule meetings, prepare agendas and materials, take meeting notes, and track follow-up. Draft correspondence, proofread documents, and organize files.
- Coordinate projects. Track deadlines and deliverables, follow up with staff and partners, and flag decisions or delays. For Project CHAIR, help recruit barbers, hairstylists, and tattoo artists for opioid overdose prevention training and coordinate applications, participant communications, and attendance. Support proposals and other special projects as they arise.
- Plan and run events. Coordinate in-person and virtual trainings, workshops, and meetings. Handle scheduling, venues or virtual platforms, registration, materials, day-of logistics, and follow-up.
- Find speaking opportunities. Research U.S. and international conferences, associations, and calls for speakers. Identify good fits for Brian’s talks on behavioral health, addiction, trauma, and leadership. Track deadlines, help draft pitches and proposals, follow up with organizers, and coordinate with organizers when engagements are booked.
- Create social media and training content. Maintain a content calendar, draft captions and simple graphics, prepare short clips for review, and schedule approved posts. Help launch our online training library by organizing recordings and handouts, uploading course materials, and testing the learner experience.
- Other tasks as assigned. This may include attending meetings, performing research, and other tasks that align with the goals of the CEO and the organization.
Qualifications:
A High school diploma or GED, proficiency with Microsoft Office, and strong writing, organization, and follow-through. Comfort with deadlines, communicating with staff and community partners, and handling sensitive information with discretion.
Experience in executive support, project coordination, event planning, or content creation is a plus. Students in business, healthcare administration, social work, psychology, or counselling are encouraged to apply.
How to Apply:
Send a résumé and a short note about a project or event you helped coordinate to brian@sernasolutionsllc.com
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Who's Hiring
What Employers Look For
The qualifications that appear most often in executive assistant project coordinator jobs.
- Three or more years of combined executive support and project coordination experience
- Proficiency in project management platforms such as Asana, Monday.com, or Microsoft Project
- Advanced skills in Microsoft Office Suite, particularly Outlook, Word, and Excel
- Demonstrated ability to manage executive calendars, travel, and confidential communications
- Experience tracking project milestones, action items, and cross-departmental deliverables
- Bachelor's degree in business administration, communications, or a related field
Tips for Your Executive Assistant Project Coordinator Job Search
Tailor your resume for dual functions
Hiring managers for this hybrid role want to see both administrative support and project coordination wins side by side. List calendar management and budget tracking in the same bullet whenever they happened in the same role, not in separate sections.
Highlight project management tools by name
Postings frequently filter on specific tools like Asana, Trello, Monday.com, or Microsoft Project. Name every platform you've used in a dedicated skills line so your application clears keyword screening before a human ever reads it.
Apply early to roles that fit
Migrate Mate lists executive assistant project coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify the complexity you've managed
Vague claims like 'supported executives' don't differentiate you. Write 'coordinated logistics for a product launch across four departments' or 'maintained scheduling for a team of twelve' so the scope of your work is immediately clear to reviewers.
Prepare a scenario that shows both skill sets
Interviewers for combined roles almost always ask for a situation where your administrative and coordination responsibilities collided. Prepare one specific example where you had to pivot between both in real time and explain how you resolved the conflict.
Follow up with the ops or projects team directly
These roles often sit at the intersection of an executive's office and a project management office, meaning two separate teams may be involved in hiring. If your application stalls, reaching out to the operations or PMO contact named in the posting can accelerate feedback.
Executive Assistant Project Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most executive assistant project coordinators?
The most active employers for executive assistant project coordinators right now are KTF, Amrize, and Chevron, and the most openings are in California, Texas, and Michigan, based on current listings on Migrate Mate as of November 2026. Demand is especially strong in healthcare systems, large technology firms, and professional services organizations that run multiple simultaneous projects.
How many executive assistant project coordinator jobs are remote?
About 0% of executive assistant project coordinator openings are fully remote or hybrid as of November 2026, though availability varies significantly by employer and seniority level. Roles focused on project tracking, documentation, and cross-team communication tend to offer the most remote flexibility, while positions requiring direct C-suite support typically ask for more in-office presence.
How do you become an executive assistant project coordinator?
Start by building a foundation in administrative support or project coordination separately, then look for roles that blend both. Gaining experience with project management tools and earning a certification like CAPM or CAP strengthens your profile. Demonstrating that you can manage executive priorities while simultaneously tracking deliverables across teams is what moves candidates into this combined role.
Can you get hired as an executive assistant project coordinator with little experience?
Yes, some employers hire candidates with limited direct experience if you can show transferable skills from adjacent roles. Receptionist, office coordinator, or project assistant positions all build relevant competencies. Emphasizing your proficiency with scheduling software, communication tools, and task management platforms, and framing any cross-functional project involvement you have, can offset a shorter work history effectively.
What does the executive assistant project coordinator interview process look like?
Most hiring processes for this role include an initial phone or video screen focused on your administrative and coordination background, followed by a skills assessment that may test your ability to prioritize competing tasks or use specific software. A panel interview with both an executive stakeholder and a project lead is common, and a final scenario-based question about managing conflicting priorities almost always appears.
Where can I find and apply to executive assistant project coordinator jobs?
You can find and apply to executive assistant project coordinator jobs on Migrate Mate, which lists current openings from employers across the United States. Search for roles that match your experience level and industry preference, then apply directly to each listing that fits your background.
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