Legal Administrative Assistant Jobs in Pennsylvania

Padgett Law Group (PLG) is an elite, full-service creditors' rights law firm with practices in Florida, Georgia, Tennessee, Arkansas, Texas, Ohio, Indiana, Pennsylvania, Mississippi, Alabama, New Jersey, Kentucky, and Illinois. Additionally, PLG offers national bankruptcy, replevin, and loss mitigation services. The firm’s practice provides exclusive representation to institutional clients such as lenders, mortgage servicers, credit unions, banks, hedge funds, investors and other financial services industry stakeholders. Leveraging technology in our partnerships with forward-thinking clients gives PLG the ability to focus on the aggressive management and processing of delinquent or under performing loans, providing our clients with an edge when curing or resolving these complex legal matters. In 2019, PLG was recognized by The M Report, a leading default services industry publication, as a Top 25 Company to Work For.

At Padgett Law Group, our mission is simple: to attract and retain the most talented individuals within our industry while delivering high-quality legal services to our clients. We understand our crucial role as our clients strive to provide an ethical and empathetic experience. We contribute to that through our long-standing and recognizable firm culture that is visible during every interaction with PLG—and amongst ourselves. At PLG, we stand on our decades-long tradition of merit, respect, hard work, and excellent results, and we use that foundation for every service we provide. As a firm, we believe that our mission can only be truly realized through investment in our core values of People, Precision, and Performance.

At Padgett Law Group, we're not just looking for talented employees to join our growing team. We're looking for leaders who cultivate those around them and contribute to our path forward; we're looking for individuals who appreciate our culture and commit to our shared goals; we're looking for people who want to be more than employees, processors, or paper pushers.

Our vision is to build the most compelling law firm that is home to the industry’s best talent, as we are today and as we grow in the future.

What’s in it for you? Padgett Law Group believes in investing in our employees and ensuring that they have all the resources necessary to succeed - including a competitive, comprehensive, and valuable benefits package. As a full-time PLG employee, you will receive:

• 4 weeks of PTO from day one (which increases with tenure)
• Paid Parental and Grandparent Leave
• 7 Paid Company Holidays and your birthday off every year
• Full suite of healthcare insurance options including health, dental, vision, STD, LTD, Accident, Critical Illness, Voluntary Life and AD&D coverage, and more
• Company-covered Term Life Insurance, AD&D Insurance, and Employee Assistance Program
• 401k (with company match)
• Extensive Training and Development Opportunities
• Flexible work schedules including in-office, hybrid, and remote working capabilities
• And more!

Position Summary

The Administrative Legal Support Specialist will provide operational and clerical support to the PA Foreclosure Departments Onsite in the Media, PA office. This position plays a critical role in ensuring timely handling of incoming mail as well as supporting attorneys, paralegals, and department leadership by managing high-volume administrative tasks that directly impact case movement, client reporting, and operational efficiency.

Essential Duties and Responsibilities

• The essential functions include, but are not limited to the following:
• Electronically file pleadings, affidavits, motions, notices, and supporting documentation in compliance with jurisdictional requirements and filing deadlines
• Preparation/compilation of complaint/service/judgment and listing packages for attorney review/signature and for mailing
• Check processing (both receiving of refunds/reimbursements and requesting/printing)
• Update and maintain client systems and internal workflow platforms, including accurate step completion, status updates, and milestone tracking
• Monitor department queues to ensure administrative and clerical tasks are completed timely and accurately
• Coordinate document handling, uploading, downloading, saving, and organization within internal systems and client platforms
• Assist with follow-up on outstanding filings, service issues, returned mail, and court processing deficiencies
• Ensure compliance with firm procedures, court requirements, and client expectations related to filings, service, and case management updates
• Support high-volume operational needs for all departments, allowing legal staff to focus on substantive legal work and case strategy
• Perform general administrative and clerical tasks related to foreclosure workflow and case progression

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Prior legal administrative, foreclosure, intake or e-filing experience preferred
• Strong attention to detail and organizational skills
• Ability to manage high-volume workflow in a deadline-driven environment
• Strong written communication and follow-through skills
• Ability to multitask and prioritize efficiently across multiple departments
• Experience with case management systems, workflow platforms, or client systems preferred

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged time sitting at a desk typing, using, and looking at a computer.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.