Legal Administrative Assistant Jobs in Florida
Legal Administrative Assistant jobs in Florida are concentrated in Miami, Tampa, and Orlando, where large law firms, corporate legal departments, and court systems drive consistent hiring for roles from entry-level file clerks to senior litigation support specialists. Employers with a lasting presence in Florida's legal sector include Holland & Knight, Greenberg Traurig, and the Florida Department of Legal Affairs, all of which regularly staff legal administrative assistants across multiple practice areas. The most in-demand specialties in Florida listings are litigation support, real estate closing coordination, and family law case management. Scan the live roles below and apply to whichever ones fit.
Find JobsOverview
Open roles11
Top employerFox Rothschild LLP
Top cityOrlando, FL
Cities hiring6
Work type80% On-site
Top credentialHigh school diploma or GED
Showing 5 of 11+ Legal Administrative Assistant jobs
Administrative Assistant Law Enforcement Grants
We won't show you this job again
Added 2w ago
VirTra
Administrative Assistant Law Enforcement Grants
Orlando, Florida
Added 2w ago
Litigation Client Service Specialist (Legal Administrative Assistant)
We won't show you this job again
Added 2w ago
Fox Rothschild LLP
Litigation Client Service Specialist (Legal Administrative Assistant)
Miami, Florida
Added 2w ago
L
Legal and Tax Administrative Assistant / Front Desk Coordinator
We won't show you this job again
L
Added 2w ago
Law Offices of John McGlynn
Legal and Tax Administrative Assistant / Front Desk Coordinator
Stuart, Florida
Added 2w ago
Legal Administrative Associate
We won't show you this job again
Added 3w ago
RR Donnelley
Legal Administrative Associate
Fort Lauderdale, Florida
Added 3w ago
Legal Administrative Assistant – Litigation (HOA)
We won't show you this job again
Added 3w ago
Temp Experts
Legal Administrative Assistant – Litigation (HOA)
Saint Petersburg, Florida
Added 3w ago
Added 2w ago
Administrative Assistant Law Enforcement Grants
VirTra·Orlando, Florida
Job functions:
On-Site
Associate's degree in communications
51-200 employees
Job Description
VirTra is one of the first virtual reality-based companies in the world, focused on developing and delivering advanced simulation systems for firearms and use-of-force training. Our clients primarily include military and law enforcement agencies throughout the United States and around the world.
The Administrative Assistant provides day-to-day administrative support for VirTra's law enforcement grant-support program. The position researches and tracks funding opportunities, maintains grant resources and records, coordinates agency communications and educational activities, monitors deadlines, and prepares routine program reports. This role is intended for an organized, service-oriented early-career professional who demonstrates accuracy, initiative, sound judgment, and consistent follow-through.
Essential Functions:
- Provide day-to-day administrative support for VirTra's law enforcement grant-support program and serve as the primary coordinator for routine grant-related inquiries, records, schedules, communications, and follow-up.
- Research federal, state, local, foundation, and other grant opportunities relevant to law enforcement and public-safety training, equipment, technology, and simulation; summarize eligibility, funding priorities, award amounts, cost-share requirements, deadlines, and application requirements.
- Maintain a master grant calendar and opportunity database containing source links, release dates, due dates, required registrations, amendments, agency contacts, and current status; monitor funding notices for changes and promptly communicate material updates.
- Develop and maintain a centralized grant-resource library containing current opportunities, program guidance, frequently asked questions, checklists, approved product information, sample narratives, budget worksheets, project descriptions, and other grant-readiness materials.
- Administer an organized intake process for agency requests by documenting agency needs, location, eligibility considerations, funding interests, key contacts, required follow-up, and next steps.
- Monitor the program email inbox, shared calendar, contact lists, online resources, and grant-related subscriptions; respond to routine questions and route technical, legal, pricing, or policy questions to the appropriate internal resource.
- Schedule and coordinate grant consultations, webinars, briefings, and training sessions, including invitations, registrations, agendas, presentation materials, attendance records, meeting notes, and post-event follow-up.
- Coordinate with Sales, Marketing, Finance, Contracts, Product Management, and subject-matter experts to assemble accurate and approved product descriptions, budgetary information, quotations, letters of support, and other materials agencies may need when preparing grant applications.
- Prepare, format, proofread, and distribute grant-related correspondence, opportunity summaries, presentations, application-support resources, reports, and website or outreach content using approved company language.
- Track participating agencies from initial inquiry through application, award, non-award, or closeout; send appropriate reminders, document outcomes, and maintain accurate notes without representing that funding is guaranteed.
- Maintain complete, orderly, and current electronic records in accordance with company document-retention, confidentiality, version-control, and data-protection requirements.
- Compile program activity measures, including opportunities identified, agency inquiries, consultations, webinar participation, applications reported, awards reported, and customer feedback; prepare concise recurring updates for management.
- Review grant resources, standard operating procedures, templates, checklists, and contact information on a recurring basis and recommend administrative updates needed to keep the program accurate, consistent, and easy to use.
- Clearly communicate that customer agencies remain responsible for determining eligibility and for preparing, approving, certifying, and submitting their own applications unless a separate written arrangement expressly provides otherwise.
- Manage competing grant-support priorities, meet established commitments, escalate questions or risks promptly, comply with company policies, and perform other grant-related administrative duties as assigned.
Competencies
- Organization and time management
- Written and verbal communication
- Accuracy and attention to detail
- Research and information management
- Grant awareness and compliance sensitivity
- Customer service and stakeholder relations
- Professional judgment and discretion
- Initiative, adaptability, and follow-through
- Team collaboration and problem-solving
Knowledge, Skills, and Abilities
- Ability to research, interpret, organize, and clearly communicate grant eligibility, funding priorities, application instructions, deadlines, required documentation, and compliance information with appropriate guidance.
- Strong writing, proofreading, note-taking, presentation, internet-research, and basic data-analysis skills.
- Demonstrated ability to manage detailed information, maintain accurate records, coordinate multiple deadlines, follow established procedures, and escalate questions appropriately.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams; experience with customer relationship management systems, shared document repositories, or grant databases is preferred.
- Familiarity with Grants.gov, SAM.gov, state or local grant portals, or other public-sector funding resources is preferred.
- Ability to communicate professionally with law enforcement agencies, government personnel, internal teams, and external stakeholders while maintaining confidentiality and appropriate role boundaries.
- Familiarity with law enforcement culture, operational priorities, training needs, purchasing practices, and community-impact considerations is desired.
- Ability to work independently on routine assignments and collaboratively when input or approval is required; this position has no supervisory responsibility.
Physical Demands:
While performing the duties of this job, the employee will usually work in an office environment but may occasionally work in non-standard workplaces when supporting grant-related events or agency activities. The employee is regularly required to speak; listen; stand; walk; use hands or fingers to handle or feel; and reach with hands and arms. The employee must be able to occasionally lift office products and supplies up to 20 pounds and sit and work at a computer for up to four hours at a time.
Education and Experience:
- High school diploma or equivalent required; an associate or bachelor's degree in business administration, public administration, communications, criminal justice, or a related field is preferred.
- One to three years of administrative, customer-service, grant-support, research, records-management, or related experience preferred; relevant internships, volunteer service, or academic work may be considered.
- Experience using AI tools to capture and accelerate the grant lifecycle.
Additional Requirements, if any:
- Typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional evening or weekend work may be required to support grant deadlines, webinars, conferences, or agency events.
- This is not a remote position. Position is based in VirTra's Chandler, Arizona or Orlando, Florida, office.
- Domestic travel may be required for training sessions, conferences, or client engagements.
- Successful completion of a pre-employment criminal background check and drug test is required.
VirTra is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
VirTra
Administrative Assistant Law Enforcement Grants
Orlando, Florida
Added 2w ago51-200 employees
Job functions:
On-Site
Associate's degree in communications
Job Description
VirTra is one of the first virtual reality-based companies in the world, focused on developing and delivering advanced simulation systems for firearms and use-of-force training. Our clients primarily include military and law enforcement agencies throughout the United States and around the world.
The Administrative Assistant provides day-to-day administrative support for VirTra's law enforcement grant-support program. The position researches and tracks funding opportunities, maintains grant resources and records, coordinates agency communications and educational activities, monitors deadlines, and prepares routine program reports. This role is intended for an organized, service-oriented early-career professional who demonstrates accuracy, initiative, sound judgment, and consistent follow-through.
Essential Functions:
- Provide day-to-day administrative support for VirTra's law enforcement grant-support program and serve as the primary coordinator for routine grant-related inquiries, records, schedules, communications, and follow-up.
- Research federal, state, local, foundation, and other grant opportunities relevant to law enforcement and public-safety training, equipment, technology, and simulation; summarize eligibility, funding priorities, award amounts, cost-share requirements, deadlines, and application requirements.
- Maintain a master grant calendar and opportunity database containing source links, release dates, due dates, required registrations, amendments, agency contacts, and current status; monitor funding notices for changes and promptly communicate material updates.
- Develop and maintain a centralized grant-resource library containing current opportunities, program guidance, frequently asked questions, checklists, approved product information, sample narratives, budget worksheets, project descriptions, and other grant-readiness materials.
- Administer an organized intake process for agency requests by documenting agency needs, location, eligibility considerations, funding interests, key contacts, required follow-up, and next steps.
- Monitor the program email inbox, shared calendar, contact lists, online resources, and grant-related subscriptions; respond to routine questions and route technical, legal, pricing, or policy questions to the appropriate internal resource.
- Schedule and coordinate grant consultations, webinars, briefings, and training sessions, including invitations, registrations, agendas, presentation materials, attendance records, meeting notes, and post-event follow-up.
- Coordinate with Sales, Marketing, Finance, Contracts, Product Management, and subject-matter experts to assemble accurate and approved product descriptions, budgetary information, quotations, letters of support, and other materials agencies may need when preparing grant applications.
- Prepare, format, proofread, and distribute grant-related correspondence, opportunity summaries, presentations, application-support resources, reports, and website or outreach content using approved company language.
- Track participating agencies from initial inquiry through application, award, non-award, or closeout; send appropriate reminders, document outcomes, and maintain accurate notes without representing that funding is guaranteed.
- Maintain complete, orderly, and current electronic records in accordance with company document-retention, confidentiality, version-control, and data-protection requirements.
- Compile program activity measures, including opportunities identified, agency inquiries, consultations, webinar participation, applications reported, awards reported, and customer feedback; prepare concise recurring updates for management.
- Review grant resources, standard operating procedures, templates, checklists, and contact information on a recurring basis and recommend administrative updates needed to keep the program accurate, consistent, and easy to use.
- Clearly communicate that customer agencies remain responsible for determining eligibility and for preparing, approving, certifying, and submitting their own applications unless a separate written arrangement expressly provides otherwise.
- Manage competing grant-support priorities, meet established commitments, escalate questions or risks promptly, comply with company policies, and perform other grant-related administrative duties as assigned.
Competencies
- Organization and time management
- Written and verbal communication
- Accuracy and attention to detail
- Research and information management
- Grant awareness and compliance sensitivity
- Customer service and stakeholder relations
- Professional judgment and discretion
- Initiative, adaptability, and follow-through
- Team collaboration and problem-solving
Knowledge, Skills, and Abilities
- Ability to research, interpret, organize, and clearly communicate grant eligibility, funding priorities, application instructions, deadlines, required documentation, and compliance information with appropriate guidance.
- Strong writing, proofreading, note-taking, presentation, internet-research, and basic data-analysis skills.
- Demonstrated ability to manage detailed information, maintain accurate records, coordinate multiple deadlines, follow established procedures, and escalate questions appropriately.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams; experience with customer relationship management systems, shared document repositories, or grant databases is preferred.
- Familiarity with Grants.gov, SAM.gov, state or local grant portals, or other public-sector funding resources is preferred.
- Ability to communicate professionally with law enforcement agencies, government personnel, internal teams, and external stakeholders while maintaining confidentiality and appropriate role boundaries.
- Familiarity with law enforcement culture, operational priorities, training needs, purchasing practices, and community-impact considerations is desired.
- Ability to work independently on routine assignments and collaboratively when input or approval is required; this position has no supervisory responsibility.
Physical Demands:
While performing the duties of this job, the employee will usually work in an office environment but may occasionally work in non-standard workplaces when supporting grant-related events or agency activities. The employee is regularly required to speak; listen; stand; walk; use hands or fingers to handle or feel; and reach with hands and arms. The employee must be able to occasionally lift office products and supplies up to 20 pounds and sit and work at a computer for up to four hours at a time.
Education and Experience:
- High school diploma or equivalent required; an associate or bachelor's degree in business administration, public administration, communications, criminal justice, or a related field is preferred.
- One to three years of administrative, customer-service, grant-support, research, records-management, or related experience preferred; relevant internships, volunteer service, or academic work may be considered.
- Experience using AI tools to capture and accelerate the grant lifecycle.
Additional Requirements, if any:
- Typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional evening or weekend work may be required to support grant deadlines, webinars, conferences, or agency events.
- This is not a remote position. Position is based in VirTra's Chandler, Arizona or Orlando, Florida, office.
- Domestic travel may be required for training sessions, conferences, or client engagements.
- Successful completion of a pre-employment criminal background check and drug test is required.
VirTra is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
See All 11 Legal Administrative Assistant Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find JobsLegal Administrative Assistant Jobs by City in Florida
Where Florida roles are concentrated, by current openings.
Orlando
3 jobsFort Lauderdale
3 jobsMiami
2 jobsStuart
1 jobWest Palm Beach
1 jobSaint Petersburg
1 jobLegal Administrative Assistant Job Market in Florida
A snapshot from current Florida openings, updated as new roles post.
Who's Hiring
What Florida Employers Look For
The qualifications that appear most often in legal administrative assistant jobs across Florida.
- Proficiency in legal document preparation, e-filing, and Florida court systems
- Associate degree or bachelor's degree in legal studies, paralegal studies, or related field
- Minimum two years of experience in a law firm or legal department setting
- Strong knowledge of Florida Rules of Civil Procedure and legal terminology
- Experience with legal software such as Clio, iManage, or similar case management platforms
- Excellent written and verbal communication skills with high attention to detail
Legal Administrative Assistant Jobs in Florida: Frequently Asked Questions
How do you become a legal administrative assistant in Florida?
Most Florida employers hire legal administrative assistants with at minimum an associate degree in paralegal or legal studies, though a bachelor's degree strengthens competitiveness in larger markets like Miami and Tampa. Florida does not require a state license for legal administrative assistants, but earning a voluntary credential such as the Certified Legal Secretary Specialist designation through Legal Secretaries International can set candidates apart. Familiarity with Florida court e-filing systems is a practical requirement most employers expect from day one.
Which companies hire legal administrative assistants in Florida?
Employers hiring legal administrative assistants in Florida right now include Fox Rothschild LLP, VirTra, and Polsinelli, based on current listings on Migrate Mate as of September 2026. Florida's large concentration of multinational law firms headquartered in Miami and major regional firms in Tampa and Orlando makes the state one of the more active markets for this role nationally.
Which Florida cities have the most legal administrative assistant jobs?
Orlando, Fort Lauderdale, and Miami have the most legal administrative assistant openings in Florida. Miami's dense concentration of international and corporate law firms drives the largest share of postings, while Tampa and Orlando generate steady demand through regional firm headquarters, large hospital legal departments, and state agency offices that collectively employ significant legal administrative staff.
Are there remote legal administrative assistant jobs in Florida?
Yes, but they are less common than in purely analytical roles since legal administrative assistants regularly handle physical filings, in-person court coordination, and document management that benefits from on-site presence. About 20% of legal administrative assistant openings tied to Florida are remote or hybrid as of September 2026, with remote options most frequently attached to document review, transcription, and administrative coordination tasks at larger firms with distributed teams.
How can I get hired as a legal administrative assistant in Florida with little or no experience?
The most realistic entry path is completing an accredited paralegal or legal studies program at a Florida institution such as Miami Dade College or the University of Central Florida and applying directly for legal secretary or receptionist roles at mid-size law firms, which are more likely to train newcomers than large firms. County clerk offices and Florida state agency legal departments also hire entry-level administrative staff who can grow into full legal administrative assistant roles. Building proficiency in Florida's e-Portal court filing system before applying gives candidates a concrete, demonstrable edge.
Where can I find and apply to legal administrative assistant jobs in Florida?
You can find and apply to legal administrative assistant jobs in Florida on Migrate Mate, which lists current Florida openings across law firms, corporate legal departments, and government offices. Search the roles that match your experience level and practice area preference, then apply directly to the ones that fit your background.
See All 11 Legal Administrative Assistant Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find Jobs