Legal Administrative Assistant Jobs in North Carolina

INTRODUCTION

Thalle Construction Co., Inc. (“Thalle”) is currently seeking a Compliance Administrative Assistant. The ideal candidate will be a highly motivated team player with a strong work ethic providing an excellent long-term opportunity within the company. This position is located out of our office in Hillsborough, North Carolina.

Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the South East, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services.

We are a proud representative of Tully Group. The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including Major Medical, Dental, Vision, Short and Long-Term Disability, generous PTO, paid company holidays, Life Insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications.

Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace.

LOCATION

Office Location: Hillsborough, North Carolina.

JOB TITLE

Compliance Administrative Assistant

SALARY

Competitive compensation package based on experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This position will be responsible for tracking and processing PO’s, CO’s and Subcontracts for multiple large-sized construction projects, including day-to-day interface with project management teams, clients, and vendor/subcontractor personnel. This position will also assist the Small Business Departmental Liaison with management of small business vendor database.

• Generate and review project assigned Purchase Orders.
• Generate and review Change Orders.
• Generate Subcontracts and review of terms and conditions.
• Enter data into Vista Viewpoint construction accounting system.
• Tracking and ensuring vendor compliance with Certificates of Insurance and W9’s.
• Tracking and ensuring vendor compliance with Vendor / Subcontractor Size Self-Certification Form.
• Consistent and professional contact with vendors, subcontractors, project and office co-workers.
• Assist and support Compliance Officer with administrative duties.
• Perform other related activities and duties as assigned.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

- 2-3 years’ experience compliance preferred.
- Construction experience preferred.
- Proficiency in Microsoft Outlook, Word, Excel and PowerPoint and internet navigation required.
- Conduct business with 100% integrity and professionalism.
- Ability to multi-task, work well under pressure and work independently.
- Time management skills.
- Strong attention to detail.
- Strong written, verbal and interpersonal communication skills.
- Able to build strong working relationships with teammates and other staff members.
- Confidentiality and trustworthiness with secure or private information.
- Initiative and proactivity in management of project assignments.

Physical Requirements:

- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
- Must be able to lift and carry up to 50 lbs.
- Must be able to talk, listen and speak clearly on telephone.
- Must be able to follow directions.
- Must be able to communicate effectively.