Legal Administrative Assistant Jobs in New York
Legal Administrative Assistant jobs in New York represent one of the most active markets in the country, concentrated in corporate law, litigation support, and real estate transactions, with openings at every level from entry-level filing clerk to senior paralegal-adjacent roles. The heaviest hiring is in New York City, Buffalo, and Albany, where firms and institutions like Skadden Arps, Littler Mendelson, and the New York State court system maintain large, permanent legal support teams. The most in-demand specialties are litigation case management, corporate compliance support, and real estate closing coordination. Find a role that fits below and apply directly.
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Showing 5 of 33+ Legal Administrative Assistant jobs
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day.
We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli has a position available for an experienced full-time Legal Administrative Assistant in their New York office, supporting attorneys in the Real Estate Financial Services practice group. This is an in-office position.
CORE REQUIREMENTS & RESPONSIBILITIES
- Candidate must possess 5+ years of real estate law experience.
- Experience in tax law and real estate finance is preferred.
- Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel and PowerPoint.
- Experience with ChromeRiver, InTapp, and iManage applications is preferred.
- Must be able to work independently, as well as in a team setting.
- Must be able to work in a fast-paced environment.
- Forward-thinking mindset, who actively seeks opportunities and proposes solutions.
- Responsible for a broad variety of administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Manage files, open new matters as requested by attorneys, and maintain all relevant document inclusions for the files.
- Coordinate and track continuing legal education requirements for attorneys.
- Prepare real estate documents, closing binders, and assist with recording numerous real estate documents with various states.
Qualified candidates must possess strong initiative and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients, maintain strong working relationships, exhibit meticulous attention to detail, handle confidential and sensitive information, and possess strong proofreading and typing skills.
The budgeted salary range for this position is $60,000 - $85,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Education
Preferred Bachelor's or better
Behaviors
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day.
We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli has a position available for an experienced full-time Legal Administrative Assistant in their New York office, supporting attorneys in the Real Estate Financial Services practice group. This is an in-office position.
CORE REQUIREMENTS & RESPONSIBILITIES
- Candidate must possess 5+ years of real estate law experience.
- Experience in tax law and real estate finance is preferred.
- Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel and PowerPoint.
- Experience with ChromeRiver, InTapp, and iManage applications is preferred.
- Must be able to work independently, as well as in a team setting.
- Must be able to work in a fast-paced environment.
- Forward-thinking mindset, who actively seeks opportunities and proposes solutions.
- Responsible for a broad variety of administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Manage files, open new matters as requested by attorneys, and maintain all relevant document inclusions for the files.
- Coordinate and track continuing legal education requirements for attorneys.
- Prepare real estate documents, closing binders, and assist with recording numerous real estate documents with various states.
Qualified candidates must possess strong initiative and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients, maintain strong working relationships, exhibit meticulous attention to detail, handle confidential and sensitive information, and possess strong proofreading and typing skills.
The budgeted salary range for this position is $60,000 - $85,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Education
Preferred Bachelor's or better
Behaviors
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
See All 33 Legal Administrative Assistant Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find JobsLegal Administrative Assistant Jobs by City in New York
Where New York roles are concentrated, by current openings.
Legal Administrative Assistant Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
- Bank of China2
- Holland & Knight LLP2
- ARNOLD & PORTER LLP1
- City of New York1
- Cornerstone Research1
Top Industries Hiring
- Law & Legal Services15
- Banking & Financial Services4
- Education3
- Healthcare & Medical Services2
- Insurance2
What New York Employers Look For
The qualifications that appear most often in legal administrative assistant jobs across New York.
- Associate or bachelor's degree in paralegal studies, business administration, or a related field
- Proficiency in legal document management systems such as iManage, Clio, or Relativity
- Experience drafting and proofreading legal correspondence, pleadings, and contracts
- Familiarity with New York court filing procedures and e-filing platforms like NYSCEF
- Strong calendar management skills for attorney scheduling, deadlines, and court dates
- Ability to maintain strict client confidentiality in compliance with New York Rules of Professional Conduct
Legal Administrative Assistant Jobs in New York: Frequently Asked Questions
How do you become a legal administrative assistant in New York?
New York does not require a state license to work as a legal administrative assistant, so the path runs through education and employer credentialing. Most New York firms expect at least an associate degree in paralegal studies, legal administration, or business, and many prefer graduates of American Bar Association-approved paralegal programs offered at schools like Fordham, Pace, and CUNY. Earning a Certified Legal Secretary credential through NALS strengthens a candidacy considerably.
How much do legal administrative assistants make in New York?
Legal administrative assistants in New York earn a median of about $72,230 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $42,340 for the lowest 10% to over $107,780 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire legal administrative assistants in New York?
Employers hiring legal administrative assistants in New York right now include Bank of China, Holland & Knight LLP, and ARNOLD & PORTER LLP, based on current listings on Migrate Mate as of June 2026. New York's density of BigLaw firms, financial institutions with in-house counsel teams, and state and federal courts means consistent demand across both private practice and public-sector settings.
Which New York cities have the most legal administrative assistant jobs?
The cities with the most legal administrative assistant openings in New York are New York, Rochester, and Brookville. New York City dominates the count because of its outsized concentration of global law firms, financial services companies with large legal departments, and federal and state courts, while Buffalo and Albany generate steady openings through regional firms, government agencies, and the state court system headquartered there.
Are there remote legal administrative assistant jobs in New York?
Yes, but they're less common than in fully desk-based roles, since legal administrative assistants regularly handle physical filings, in-person court runs, and document management that requires on-site access. About 24% of legal administrative assistant openings tied to New York are remote or hybrid as of June 2026. Roles focused on document review, scheduling, and correspondence drafting are the most likely to carry a hybrid arrangement.
How can I get hired as a legal administrative assistant in New York with little or no experience?
The most realistic entry path is applying for a legal receptionist or file clerk role at a mid-size New York firm and building from there. Many large New York employers, including CUNY's central administration and state agency legal departments, hire entry-level legal support staff with no prior law office experience and train on the job. Completing an ABA-approved paralegal certificate program and gaining familiarity with NYSCEF e-filing gives candidates a concrete edge over other applicants.
Where can I find and apply to legal administrative assistant jobs in New York?
You can find and apply to legal administrative assistant jobs in New York on Migrate Mate, which lists current openings tied to the state. Search the available roles, find the ones that match your experience and preferred location, and apply directly.
See All 33 Legal Administrative Assistant Jobs in New York
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