Office Administrator Jobs in Nebraska

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office. This vital role involves managing daily administrative tasks and supporting various departments to enhance overall efficiency. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an organized, welcoming workplace. This position offers an exciting opportunity to develop your skills in office management while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Reception & Front Desk Oversight: Serve as a professional point of contact for incoming communications. Promptly answer and route incoming calls. Monitor both front and rear entrances at both office locations to maintain security and ensure the efficient handling of visitors and deliveries.
• Workplace Organization: Maintain a clean, organized, and sanitized work environment at both office locations to promote efficiency, safety, and professionalism.
• General Administrative Support: Provide reliable administrative assistance to the Executive Team and staff, including managing mail, running errands, printing and copy services, supporting general office tasks, and assisting with calendar and schedule management.
• Office Clerical Support: Track and maintain inventory of office and safety supplies; reorder as necessary to prevent shortages. Perform data entry within the accounting system and maintain various electronic files, primarily supporting the accurate processing of accounts payable.
• Janitorial Supply Oversight: Ensure janitorial and restroom supplies are fully stocked and reordered as needed to support cleanliness standards. Coordinate with cleaning and janitorial service providers to maintain the overall cleanliness and appearance of both office locations.
• Kitchen & Food Supply Management: Monitor, maintain, and replenish food and beverage supplies for staff on a regular basis.
• Scheduling & Global Calendar Management: Manage the company-wide calendar, schedule meetings, coordinate appointments, and assist with maintaining accurate scheduling across departments.
• Travel Coordination: Arrange travel accommodations for staff and contractors, including transportation, lodging, and site-specific logistical needs.
• Event Coordination: Assist in the planning, coordination, execution, and follow-up of company events, including but not limited to office and shop tours, the annual summer party, team outings, lunch-and-learn sessions, employee recognition events, and office-wide lunches.

Additional Responsibilities

• Conduct regular check-ins and walkthroughs to ensure office functionality.
• Support basic facility needs such as stocking food, and replenishing supplies.

Essential Skills:

Multi-Location Oversight: Effectively manages day-to-day operations and priorities across two office locations.

Microsoft Office Proficiency: Uses Word, Excel, Outlook, and PowerPoint to support administrative and communication needs.

Written & Verbal Communication: Capable of drafting clear, professional emails, memos, and event communications. Articulate and confident when answering phones, greeting guests, or relaying information.

Basic Bookkeeping or Budget Tracking: Familiar with tracking office expenses, managing invoices, and ordering supplies within budget.

Event Coordination: Experienced in planning logistics, managing invites, and executing internal meetings and events.

Multitasking: Capable of balancing multiple tasks at once without compromising accuracy or quality.

Problem Solving: Comfortable troubleshooting unexpected issues (e.g., deliveries, scheduling conflicts).

Tech Proficiency: Familiar with office equipment, and cloud-based tools

Required Education & Experience:

• High school diploma or equivalent
• 1 year of experience in customer service, office administration or operations, preferably in a multi-faceted or fast-paced environment

Job Types: Full-time, Part-time Position (will be considered for the right candidate)

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person