Operations Coordinator Jobs in Michigan

INTRODUCTION

Wayne State University is searching for an experienced Athletics Business and Fiscal Operations Coordinator at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

ROLE AND RESPONSIBILITIES

Job Purpose

Coordinate and provide support to the Wayne State University Athletics Department in the day-to-day workflows and business processes needed to support various business functions, athletic and rental facilities, and sport specific activities. In addition, provide support by applying financial, budgeting, and athletic business operations principles to support effective resource allocation and decision-making. This position reports to the Associate Director, Business Affairs – Athletics.

Essential Functions

• Coordinate and provide support in the planning, development, and implementation of various athletic operation initiatives, facility rentals, and projects. Work with internal and external vendors, invoicing and contracting; process operational purchases and monitor operational budget; coordinate with coaches and sport coordinators on availability and delivery of equipment and supplies. Assist with analyzing operational spending patterns and supporting financial reporting processes related to NCAA Agreed Upon Procedures, athletic operations, and facility usage.

• Provide support with budget management and business operations functions including ticket sales, merchandise, camps, and team travel ensuring compliance with university, NCAA, and conference policies. Serve as resource and contact for business operations functions with an emphasis on compliance and financial controls. Support revenue tracking and financial performance analysis related to ticket sales, merchandise, and travel expenditures.

• Assist in coordination of weekly competitions, NCAA post-season and conference championship events, processing of NCAA & conference officials, game guarantees, hosting activities, etc. Additionally, assist in expenditure analysis and forecasting activities to ensure alignment with sport specific goals and cost-efficiency.

• Coordinate and process personnel transactions of part-time hourly employees for various athletic activities including competitions, events, and facility rentals.

• Perform other related duties as assigned.

WORK CONTEXT

Job Reports to: Associate Director.

Leadership Accountability: Implements operating plans.

Supervisory Accountability: Supervises associates below supervisory level.

Financial Accountability: Monitors expenditures.

Customer Accountability: Interfaces with customers outside the S/C/D.

Freedom to Act: Subject to general input from supervisor.

MINIMUM QUALIFICATIONS

Education

Bachelor's degree from an accredited University in Finance, Accounting, Business Administration, Sports Management, or an equivalent combination of education and experience.

Master’s degree preferred.

Experience

• Minimum 2 years of job-related experience.
• Experience supporting administrative and business operations processes.
• Experience utilizing various financial management systems and platforms.
• Previous experience in athletic administration or coordination preferred.
• Knowledge of WSU administrative systems preferred.
• Knowledge of NCAA rules and regulations, with previous experience in collegiate athletics preferred.

Knowledge, Skills, and Abilities

• Technological Skills: Proficient in Microsoft Office (Access, Excel, Word, PowerPoint) and Google Docs. Familiarity with, or ability to learn, University technology/administrative systems.

• Knowledge of financial analysis, budgeting, and reporting principles and the ability to use finance-related decision support skills with a focus on compliance and financial controls.

• Teamwork Skills: Outstanding interpersonal abilities to build cooperative, effective relationships, facilitate communication and understanding among individuals in a professional manner. Ability to build consensus, anticipate problems and difficult situations, and develop mutually agreed-upon strategies and/or solutions.

• Organizational Skills: Keen attention to detail, ability to establish and meet deadlines, ability to work under pressure and to function independently. Prioritizes and plans work activities; adapts to changing conditions. Finds a way to achieve the stated goals.

• Communication Skills: Excellent verbal and written communication skills; ability to communicate effectively with people at all levels of WSU within a multicultural and diverse community. Excellent interpersonal, written, and oral communication skills.

• Customer Service Skills: Responds promptly to requests for service and assistance. Practices follow-up to ensure customer needs are met.

• Initiative: Takes independent action. Demonstrates persistence and overcomes obstacles. Seeks out creative solutions with the team to solve existing and new challenges.

EMPLOYMENT TYPE

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

FUNDING/SALARY INFORMATION

• Compensation type: Annual Salary
• Salary minimum: $45,000
• Salary hire maximum: $50,000

WORKING CONDITIONS

• Normal office environment.
• Some evening and weekend work is required.

JOB OPENINGS

• Number of openings: 1
• Reposted position: No

BACKGROUND CHECK REQUIREMENTS

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.