Operations Coordinator Jobs in Massachusetts

Description

OVERVIEW

The Operations Coordinator provides administrative and operational support to field personnel and management teams. This role is responsible for project administration, fleet coordination, equipment tracking, data management, reporting, procurement support, and ensuring operational deadlines and requirements are met. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

ESSENTIAL FUNCTIONS

• Provide office and administrative support for field staff, including frequent communication and coordination.
• Perform project administration and documentation support.
• Maintain accurate data entry and data management within internal project management systems.
• Effectively prioritize tasks and manage multiple assignments simultaneously.
• Build and maintain positive working relationships with team members, utility customers, and clients.
• Assist in short-term equipment rentals, equipment transfers, and utilization reviews.
• Coordinate new vehicle and equipment upfits, deliveries, and deployments.
• Track equipment orders and maintain accurate fleet records.
• Manage weekly and monthly operational reports.
• Configure and distribute iPads and other technology devices to field crews.
• Coordinate third-party preventive maintenance services for fleet vehicles and equipment.
• Order, track, and manage inventory of materials, poles, and tooling.
• Support procurement activities and monitor order status to ensure timely delivery.

QUALIFICATIONS

• Knowledge of overhead (OH) and underground (UG) utility construction is preferred.
• Familiarity with utility materials, equipment, and tools is highly desirable.
• Strong computer proficiency required.
• Business Administration, Office Administration, or related education preferred.
• Excellent verbal and written communication skills.
• Efficient and accurate typing skills.
• Intermediate to advanced Microsoft Office skills, including Outlook, Word, and Excel.
• Strong organizational and time management skills.
• Strong analytical, problem-solving, and critical-thinking abilities.

EDUCATION & EXPERIENCE

• High School Diploma or equivalent required.
• One (1) or more years of experience in the electrical or utility industry preferred but not required.
• Construction industry experience preferred but not required.

LICENSES & CERTIFICATIONS

• Valid driver's license required.

PRE-SCREEN

Successful candidates may be required to complete and pass:

• Pre-employment drug screening
• Background check
• Motor Vehicle Record (MVR) review

BENEFITS

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays
• Vacation and Sick Time

PHYSICAL REQUIREMENTS

• RARE (less than 10%): stooping, kneeling, squatting, body twisting, crawling, climbing on/off the truck, climbing poles, gripping, climbing ladders, balancing
• OCCASIONAL (up to 33%): standing, sitting, sense of touch, manual dexterity, seeing distant, lifting over 10 lbs. to 50 lbs., seeing, reaching, range of motion, depth perception, color vision, lifting, carrying, pushing, climbing stairs
• FREQUENT (up to 66%): walking
• CONTINUOUS (up to 100%): speaking clearly, reading, hearing-speech range

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.