Operations Coordinator Jobs in Pennsylvania
Operations Coordinator jobs in Pennsylvania are consistently active, with strong demand concentrated in healthcare administration, logistics, financial services, and higher education from entry-level roles through senior operations positions. Philadelphia, Pittsburgh, and Harrisburg account for the largest share of openings, where established employers like UPMC, Comcast, and Independence Blue Cross regularly hire operations coordinators. The most sought-after specialties include project coordination, supply chain operations, and healthcare operations support. Find a role that fits below and apply directly.
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Work type: Nonexempt Staff Full-time
Location: Bethlehem, PA, Partial Remote
Categories: Administrative Services
Lehigh University's Office of Institutional Data sits at the center of how the university understands itself, translating complex data into decisions that shape student success, strategic planning, and institutional direction. If you are an organized, collaborative professional who thrives on keeping cross-functional projects moving, this role puts you at that intersection. Reporting to the Associate Vice President (AVP) for Institutional Data, you will coordinate operational projects and initiatives spanning data governance, analytics, and the University Data Initiative.
Position Number: S73120
This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600-$53,530 and is subject to change based on experience, skills and qualifications.
What You'll Be Driving
- Coordinating project activities across academic and administrative units in support of the University Data Initiative, Data Governance, and Analytics programs
- Serving as a central point of contact for project stakeholders, facilitating communication and ensuring all participants remain informed and engaged
- Tracking milestones, deliverables, and progress across multiple concurrent initiatives, surfacing risks and recommending solutions to the AVP
- Documenting project discussions, decisions, and action items to support governance processes and institutional recordkeeping
- Developing and managing project plans that define scope, timelines, deliverables, and stakeholder responsibilities for office operational projects
- Preparing project status reports and briefings that support leadership decision-making and departmental oversight
- Maintaining and updating departmental website content to keep institutional data resources accurate and accessible
- Monitoring website analytics and supporting the preparation of written materials, summaries, and communications related to departmental initiatives
- Supporting institutional reporting coordination, maintaining organized records, and contributing to workflow improvements within the office
- Assisting with recruiting, onboarding, scheduling, and supervising student employees, and overseeing day-to-day front office functions
What You Bring
- Associate's Degree in Business Administration or related field
- Three to five years of work related experience
- Project Management training, certificate, or experience a plus
- Strong written and verbal communication skills
- Ability to manage competing priorities and maintain accuracy under deadline pressure
- A collaborative, solutions-oriented approach suited to Lehigh's highly connected campus community
Why Lehigh
Lehigh University offers a genuinely distinctive work environment — a research-intensive institution with the collegial feel of a mid-sized campus in Bethlehem, Pennsylvania. Staff members benefit from generous leave provisions, above-standard retirement contributions, tuition benefits for employees and eligible dependents, and professional development programming that supports long-term career growth. Within Institutional Data specifically, you will contribute to a university-wide effort to build data infrastructure that will inform Lehigh's direction for years ahead. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.
Special Considerations
- The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Advertised: November 12, 2026 Eastern Standard Time
Applications close:
Work type: Nonexempt Staff Full-time
Location: Bethlehem, PA, Partial Remote
Categories: Administrative Services
Lehigh University's Office of Institutional Data sits at the center of how the university understands itself, translating complex data into decisions that shape student success, strategic planning, and institutional direction. If you are an organized, collaborative professional who thrives on keeping cross-functional projects moving, this role puts you at that intersection. Reporting to the Associate Vice President (AVP) for Institutional Data, you will coordinate operational projects and initiatives spanning data governance, analytics, and the University Data Initiative.
Position Number: S73120
This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600-$53,530 and is subject to change based on experience, skills and qualifications.
What You'll Be Driving
- Coordinating project activities across academic and administrative units in support of the University Data Initiative, Data Governance, and Analytics programs
- Serving as a central point of contact for project stakeholders, facilitating communication and ensuring all participants remain informed and engaged
- Tracking milestones, deliverables, and progress across multiple concurrent initiatives, surfacing risks and recommending solutions to the AVP
- Documenting project discussions, decisions, and action items to support governance processes and institutional recordkeeping
- Developing and managing project plans that define scope, timelines, deliverables, and stakeholder responsibilities for office operational projects
- Preparing project status reports and briefings that support leadership decision-making and departmental oversight
- Maintaining and updating departmental website content to keep institutional data resources accurate and accessible
- Monitoring website analytics and supporting the preparation of written materials, summaries, and communications related to departmental initiatives
- Supporting institutional reporting coordination, maintaining organized records, and contributing to workflow improvements within the office
- Assisting with recruiting, onboarding, scheduling, and supervising student employees, and overseeing day-to-day front office functions
What You Bring
- Associate's Degree in Business Administration or related field
- Three to five years of work related experience
- Project Management training, certificate, or experience a plus
- Strong written and verbal communication skills
- Ability to manage competing priorities and maintain accuracy under deadline pressure
- A collaborative, solutions-oriented approach suited to Lehigh's highly connected campus community
Why Lehigh
Lehigh University offers a genuinely distinctive work environment — a research-intensive institution with the collegial feel of a mid-sized campus in Bethlehem, Pennsylvania. Staff members benefit from generous leave provisions, above-standard retirement contributions, tuition benefits for employees and eligible dependents, and professional development programming that supports long-term career growth. Within Institutional Data specifically, you will contribute to a university-wide effort to build data infrastructure that will inform Lehigh's direction for years ahead. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.
Special Considerations
- The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Advertised: November 12, 2026 Eastern Standard Time
Applications close:
See All 94 Operations Coordinator Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Operations Coordinator JobsOperations Coordinator Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Operations Coordinator Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Airlines
- Education
- Hospitality & Tourism
- Transportation & Logistics
What Pennsylvania Employers Look For
The qualifications that appear most often in operations coordinator jobs across Pennsylvania.
- Bachelor's degree in business administration, operations management, or a related field
- Proficiency in project management tools such as Microsoft Project, Asana, or Smartsheet
- Two or more years of experience coordinating workflows, schedules, or cross-functional teams
- Strong command of Microsoft Office Suite, particularly Excel and SharePoint
- Experience with ERP or CRM platforms such as SAP, Salesforce, or Oracle
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment
Operations Coordinator Jobs in Pennsylvania: Frequently Asked Questions
How do you become a operations coordinator in Pennsylvania?
Most operations coordinator roles in Pennsylvania require a bachelor's degree in business administration, operations management, or a closely related field. The role carries no state-issued license in Pennsylvania, so hiring decisions center on relevant coursework, internship experience, and demonstrated organizational skills. Candidates who complete project management training or earn a Certified Associate in Project Management credential tend to move through Pennsylvania employer hiring processes more competitively than those without any formal credential.
Which companies hire operations coordinators in Pennsylvania?
Employers hiring operations coordinators in Pennsylvania right now include Victaulic, Giant Eagle, and Carnegie Mellon University, based on current listings on Migrate Mate as of November 2026. Pennsylvania's concentration of large health systems, insurance carriers, and corporate headquarters in the Philadelphia and Pittsburgh metros means demand for operations coordinators remains steady across both private and nonprofit sectors throughout the year.
Which Pennsylvania cities have the most operations coordinator jobs?
Philadelphia, Pittsburgh, and Easton have the most operations coordinator openings in Pennsylvania. Philadelphia anchors the largest share of listings, driven by its concentration of health systems, financial services firms, and corporate headquarters, while Pittsburgh's growth in technology and healthcare pulls significant demand, and Harrisburg's state government agencies and insurance sector add a consistent layer of public-sector openings.
Are there remote operations coordinator jobs in Pennsylvania?
Yes, and more than many comparable roles. About 38% of operations coordinator openings tied to Pennsylvania are remote or hybrid as of November 2026, reflecting how much of the coordination work involves scheduling, reporting, and digital workflow management rather than on-site physical tasks. The functions most commonly offered remotely are vendor communications, data reporting, and project tracking.
How can I get hired as a operations coordinator in Pennsylvania with little or no experience?
The most realistic entry path is applying for administrative coordinator or operations assistant roles at large Pennsylvania health systems like UPMC or Penn Medicine, which regularly bring in candidates from adjacent roles such as medical office coordinator, project administrator, or executive assistant. Community colleges across Pennsylvania offer business operations certificates that strengthen early applications. Building proficiency in tools like Excel, Asana, or Salesforce and documenting process-improvement projects, even from coursework, gives entry-level candidates a concrete edge.
Where can I find and apply to operations coordinator jobs in Pennsylvania?
You can find and apply to operations coordinator jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings across industries and experience levels. Find roles that fit your background and apply directly to each one without needing to go through any additional sign-up step.
See All 94 Operations Coordinator Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Operations Coordinator Jobs