Operations Coordinator Jobs in Pennsylvania

Bridgepoint Wellness CollaborativeJob Posting: Facilities & Operations Coordinator (Part-Time) Overview of the Collaborative

The Bridgepoint Wellness Collaborative is a newly formed initiative uniting distinct non-profit organizations who envision a thriving community where resilience and connection empower every person to grow, heal, and belong together. This role is vital to the success of the Collaborative, acting as the primary on-site presence and logistical hub for all participating members and the consultants supporting the Collaborative's development, early operations, and programming.

Note: Awaken Pittsburgh serves as the fiscal agent and official employer of record for Bridgepoint Wellness Collaborative staff.

Position Summary

We are seeking a warm, reliable, and organized Facilities & Operations Coordinator to serve as the heart of our new shared space. This role ensures that our physical environment is welcoming, functional, clean, and organized for our nonprofit partners, community members, and guests. If you are digitally savvy, organized, and eager to keep both our online calendars and our physical space clean, welcoming, and running smoothly for diverse community groups, this role is for you.

This is not a remote position.

Key Responsibilities1. On-Site Hospitality & Space Presence

• Serve as the primary, welcoming physical presence during operational hours.
• Greet drop-in visitors, direct community members, and handle general telephone/email inquiries.
• Foster a safe, inclusive, and hospitable atmosphere aligned with our mission of healing and community connection.

2. Space Use Scheduling & Coordination

• Establish, manage, and maintain an equitable digital space-use schedule for all partner organizations.
• Serve as the main point of contact for internal sign-outs and room reservations for the flexible programmatic space.
• Coordinate space access, door locking/unlocking, and daily schedules for multi-organization use.

3. Facility Operations, Setup & Sanitation

• Manage all physical room setups and break-downs (tables, chairs, AV equipment, meditation cushions) prior to and following community programs, workshops, and meetings.
• Oversee day-to-day cleaning, maintenance, and sanitation across all shared zones, restrooms, and work areas.
• Coordinate vendor repairs or building maintenance issues as needed.

4. Inventory Management & Purchasing

• Monitor, track, and restock operational supplies (coffee, tea, paper goods, cleaning products, office supplies).
• Assist in achieving economies of scale in purchasing shared supplies across partner organizations.

5. Administrative Support

• Perform light administrative tasks for the Collaborative (e.g., mail sorting, basic digital file upkeep, preparing welcome materials).
• Attend periodic team or collaborative coordination meetings.

Qualifications

• Experience: 1+ years of experience in facilities coordination, site management, office administration, hospitality, or community center operations.
• Personality: Welcoming, dependable, grounded, and comfortable interacting with diverse populations.
• Technical Skills: Basic computer literacy (Google Workspace, Microsoft Office Suite, shared digital calendar systems).
• Physical Requirements: Ability to lift up to 30 lbs and move furniture (folding tables, chairs, AV carts) regularly.
• Mission Alignment: Commitment to health, equity, and community-driven work.
• Must be reliable, punctual, and able to work independently with minimal supervision.

Location: McKees Rocks, PAHours: Part-Time - 20 hours/week - Flexible hours, primarily Monday–Friday daytime (occasional evening/weekend hours based on program schedules) Compensation & Benefits

• Hourly Wage: $17.00 – $20.00 per hour (based on experience).
• Paid Time Off (PTO): Generous PTO allocation.
• Health Benefit: Qualified Small Employer Health Reimbursement Arrangement (QSEHRA) contribution.
• Retirement: Up to a 3% match on retirement contributions for eligible employees working 20+ hours per week.

All qualified applicants are welcome

Awaken Pittsburgh is committed to cultivating and preserving a culture of inclusion and connectedness. We serve diverse people and communities through our programs and we want to reflect those differences on our team. We therefore welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity/expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and/or beliefs.

How to Apply

Interested candidates should submit a resume and a brief statement of interest explaining why you would like to support the Bridgepoint Wellness Collaborative to lisa@awakenpittsburgh.org. Applications will be reviewed on a rolling basis.

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Flexible spending account
• Paid time off

Work Location: In person