Operations Coordinator Jobs in New York
Operations Coordinator jobs in New York are among the most active in the country, with strong demand concentrated in finance, healthcare, media, and logistics across a market that runs from entry-level coordinators through senior operations managers. New York City drives the bulk of hiring, followed by Buffalo and Albany, where major employers like JPMorgan Chase, NYU Langone Health, and Verizon consistently maintain operations coordinator roles. The most in-demand specialties include project operations, supply chain coordination, and healthcare operations support. Find a role that fits below and apply directly.
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Job Description Summary
As our Office Experience & Operations Coordinator, you will be the go-to person who helps make our NYC Headquarters organized, welcoming, safe, stocked, and running smoothly. Reporting to the Senior HRBP, this visible role blends office operations, hospitality, safety coordination, employee experience, event support, and practical problem solving. From greeting employees and visitors to supporting in-office events, global guests, Belong Council programming, office supplies, pantry needs, and building/vendor coordination, you will help create a workplace that feels warm, efficient, polished, and distinctly Bel. This role works in the office 4 days a week, Monday–Thursday and remotely on Friday.
Essential Duties and Responsibilities
Office Operations, Facilities & Employee Experience
- Manage the front desk and create a warm, polished first impression for employees, candidates, visitors, global colleagues, and leaders.
- Keep the office, common areas, meeting rooms, café/pantry, reception, and storage spaces clean, organized, stocked, clutter-free, seasonally refreshed, and guest-ready.
- Own ordering, inventory, receiving, stocking, and distribution of office supplies and pantry essentials, including snacks, beverages, coffee, GoGo SqueeZ, Bel Cheese, pens, notebooks, printer supplies, employee materials, and general office necessities.
- Support onboarding and offboarding logistics for employees, including workspace setup or clean-out, badge/access coordination, supply and equipment returns, and office readiness in partnership with HR, IT, and building management.
- Serve as the key liaison with building management and office vendors for repairs, maintenance, cleaning, access, building services, work orders, facilities needs, and vendor-managed services such as first aid/medicine cabinet refills.
- Monitor office-related spending and support budget tracking in partnership with HR & Finance.
- Maintain key office resources and communications, including vendor lists, desk booking system, emergency contacts, visitor protocols, supply processes, office guidelines, and employee updates.
- Receive, sort, distribute, forward, scan, and send mail and packages; keep the pantry, BEVI, coffee stations, refrigerators, reusable kitchen items, and dishwasher clean, stocked, functional, and aligned with CSR practices.
- Partner with the Safety Coordinator and building management on fire safety, office security, visitor protocols, badges, emergency preparedness, evacuation drills, first aid readiness, and employee safety communications.
Events, Engagement & Administrative Support
- Provide ad hoc administrative support and serve as back-up support to the Executive Assistants as needed, including occasional scheduling, meeting coordination, travel/expense support, note taking, project support, and confidential information handling.
- Support office-related projects and initiatives, including office moves, space updates, special events, and other operational needs that help the NYC office run smoothly.
- Coordinate logistics for business updates, town halls, team meetings, in-office events, NYC Belong Council programming, employee engagement moments, office celebrations, and global visitor/leader visits, working alongside the Communications team as needed for town halls and business updates; support includes room booking, catering, food and beverage ordering, supplies, materials, seating, technology, setup, clean-up, and post-event reset.
- Proactively improve office operations, simplify processes, reduce clutter, reinforce sustainability, and help create a workplace that is efficient, engaging, and distinctly Bel.
Experience, Education & Skills
- Associate degree preferred; 3+ years of administrative, reception, hospitality, office coordination, facilities, or customer service experience in a fast-paced, people-focused environment.
- Highly organized, detail-oriented, agile, and proactive, with a strong commitment to excellence, follow-through, urgency, accuracy, and sound judgment.
- Strong attention to data accuracy and operational details, with the ability to manage expenses, support budget tracking, maintain organized records, and draft clear, professional office communications.
- Warm, collaborative, and service-minded communicator with excellent written and verbal communication skills and the ability to build positive relationships across all levels.
- Resourceful, adaptable, and professional, with the ability to solve problems, handle confidential information, and interact confidently with senior leaders, employees, vendors, candidates, and visitors.
- Proficient in Microsoft 365 Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; comfortable using Adobe tools, expense systems, general office technology, and AI tools to improve efficiency, organization, communication, and ways of working.
- Models Bel values and winning behaviors, including Care, Dare, Commit, doing what is right, simplifying and focusing, inspiring others, and making customers smile.
Working Conditions: Work is performed primarily in an office environment during regular business hours, with flexibility needed for special projects, deadlines, events, or office needs. No travel required.
The role may require moving items under 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Information: This job description reflects the general nature of the role and may evolve over time; other related duties may be assigned as business needs change, with reasonable accommodations made as needed.
Total Rewards
- Base salary range: $80,000–$90,000
- Annual bonus opportunity: 10%
- Paid time off: 20 days
- 401(k) match: 4%
- Medical coverage through BCBS
- Vision and dental coverage
Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.
If you think that this job is for you, please click now on the button "Apply".
Job Description Summary
As our Office Experience & Operations Coordinator, you will be the go-to person who helps make our NYC Headquarters organized, welcoming, safe, stocked, and running smoothly. Reporting to the Senior HRBP, this visible role blends office operations, hospitality, safety coordination, employee experience, event support, and practical problem solving. From greeting employees and visitors to supporting in-office events, global guests, Belong Council programming, office supplies, pantry needs, and building/vendor coordination, you will help create a workplace that feels warm, efficient, polished, and distinctly Bel. This role works in the office 4 days a week, Monday–Thursday and remotely on Friday.
Essential Duties and Responsibilities
Office Operations, Facilities & Employee Experience
- Manage the front desk and create a warm, polished first impression for employees, candidates, visitors, global colleagues, and leaders.
- Keep the office, common areas, meeting rooms, café/pantry, reception, and storage spaces clean, organized, stocked, clutter-free, seasonally refreshed, and guest-ready.
- Own ordering, inventory, receiving, stocking, and distribution of office supplies and pantry essentials, including snacks, beverages, coffee, GoGo SqueeZ, Bel Cheese, pens, notebooks, printer supplies, employee materials, and general office necessities.
- Support onboarding and offboarding logistics for employees, including workspace setup or clean-out, badge/access coordination, supply and equipment returns, and office readiness in partnership with HR, IT, and building management.
- Serve as the key liaison with building management and office vendors for repairs, maintenance, cleaning, access, building services, work orders, facilities needs, and vendor-managed services such as first aid/medicine cabinet refills.
- Monitor office-related spending and support budget tracking in partnership with HR & Finance.
- Maintain key office resources and communications, including vendor lists, desk booking system, emergency contacts, visitor protocols, supply processes, office guidelines, and employee updates.
- Receive, sort, distribute, forward, scan, and send mail and packages; keep the pantry, BEVI, coffee stations, refrigerators, reusable kitchen items, and dishwasher clean, stocked, functional, and aligned with CSR practices.
- Partner with the Safety Coordinator and building management on fire safety, office security, visitor protocols, badges, emergency preparedness, evacuation drills, first aid readiness, and employee safety communications.
Events, Engagement & Administrative Support
- Provide ad hoc administrative support and serve as back-up support to the Executive Assistants as needed, including occasional scheduling, meeting coordination, travel/expense support, note taking, project support, and confidential information handling.
- Support office-related projects and initiatives, including office moves, space updates, special events, and other operational needs that help the NYC office run smoothly.
- Coordinate logistics for business updates, town halls, team meetings, in-office events, NYC Belong Council programming, employee engagement moments, office celebrations, and global visitor/leader visits, working alongside the Communications team as needed for town halls and business updates; support includes room booking, catering, food and beverage ordering, supplies, materials, seating, technology, setup, clean-up, and post-event reset.
- Proactively improve office operations, simplify processes, reduce clutter, reinforce sustainability, and help create a workplace that is efficient, engaging, and distinctly Bel.
Experience, Education & Skills
- Associate degree preferred; 3+ years of administrative, reception, hospitality, office coordination, facilities, or customer service experience in a fast-paced, people-focused environment.
- Highly organized, detail-oriented, agile, and proactive, with a strong commitment to excellence, follow-through, urgency, accuracy, and sound judgment.
- Strong attention to data accuracy and operational details, with the ability to manage expenses, support budget tracking, maintain organized records, and draft clear, professional office communications.
- Warm, collaborative, and service-minded communicator with excellent written and verbal communication skills and the ability to build positive relationships across all levels.
- Resourceful, adaptable, and professional, with the ability to solve problems, handle confidential information, and interact confidently with senior leaders, employees, vendors, candidates, and visitors.
- Proficient in Microsoft 365 Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; comfortable using Adobe tools, expense systems, general office technology, and AI tools to improve efficiency, organization, communication, and ways of working.
- Models Bel values and winning behaviors, including Care, Dare, Commit, doing what is right, simplifying and focusing, inspiring others, and making customers smile.
Working Conditions: Work is performed primarily in an office environment during regular business hours, with flexibility needed for special projects, deadlines, events, or office needs. No travel required.
The role may require moving items under 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Information: This job description reflects the general nature of the role and may evolve over time; other related duties may be assigned as business needs change, with reasonable accommodations made as needed.
Total Rewards
- Base salary range: $80,000–$90,000
- Annual bonus opportunity: 10%
- Paid time off: 20 days
- 401(k) match: 4%
- Medical coverage through BCBS
- Vision and dental coverage
Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.
If you think that this job is for you, please click now on the button "Apply".
See All 111+ Operations Coordinator Jobs in New York
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Find Operations Coordinator JobsOperations Coordinator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Operations Coordinator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Distribution & Wholesale
- Technology & Software
- Healthcare & Medical Services
- Energy
- Education
What New York Employers Look For
The qualifications that appear most often in operations coordinator jobs across New York.
- Bachelor's degree in business administration, operations management, or a related field
- Two or more years of experience in an operations or administrative coordination role
- Proficiency with project management tools such as Asana, Monday.com, or Microsoft Project
- Strong organizational skills with demonstrated ability to manage multiple concurrent workflows
- Experience with data entry, reporting, and maintaining operational records accurately
- Familiarity with ERP or CRM platforms such as Salesforce, NetSuite, or SAP
Operations Coordinator Jobs in New York: Frequently Asked Questions
How do you become a operations coordinator in New York?
Most operations coordinator roles in New York require a bachelor's degree in business, operations, or a related field, though no state-issued license is required for the role itself. Employers in New York City and the surrounding metro typically expect candidates to have hands-on experience with project coordination tools and exposure to fast-paced office or operational environments. Starting in an administrative assistant or project assistant role at a large New York company or nonprofit is one of the most reliable paths into the position.
Which companies hire operations coordinators in New York?
Employers hiring operations coordinators in New York right now include Columbia University, ACLD, and Moog, based on current listings on Migrate Mate as of August 2026. New York's concentration of financial services firms, hospital systems, and media companies means demand is spread across sectors rather than dominated by a single industry.
Which New York cities have the most operations coordinator jobs?
New York, Brooklyn, and Rochester have the most operations coordinator openings in New York. New York City leads by a wide margin because of its density of corporate headquarters, major hospital networks, and logistics hubs, while Buffalo and Albany generate steady openings through healthcare systems, state government operations, and regional distribution centers.
Are there remote operations coordinator jobs in New York?
Yes, and they're more common than in many fields. About 47% of operations coordinator openings tied to New York are remote or hybrid as of August 2026, reflecting how much of the role involves digital coordination, reporting, and communication rather than on-site physical tasks. The parts of the role most likely to be fully remote are data management, vendor communication, and scheduling.
How can I get hired as a operations coordinator in New York with little or no experience?
The most realistic entry path is applying for administrative assistant or operations associate roles at large New York employers, then moving into a coordinator title once you have demonstrated organizational and systems skills. Hospital systems like NYC Health and Hospitals and large nonprofits such as the United Way of New York City regularly hire entry-level operations staff. Building proficiency in tools like Salesforce or Microsoft 365 and earning a project management certification gives candidates a measurable edge when competing in New York's market.
Where can I find and apply to operations coordinator jobs in New York?
You can find and apply to operations coordinator jobs in New York on Migrate Mate, which lists current openings across New York City, Buffalo, Albany, and other markets throughout the state. Search the listings, find roles that match your background and preferred location, and apply directly.
See All 111+ Operations Coordinator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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