Project Assistant Jobs in Maine
Project Assistant jobs in Maine concentrate in construction and infrastructure, healthcare administration, and state government services, with demand ranging from entry-level coordination roles to experienced project support specialists. Portland, Augusta, and Bangor are the primary hiring hubs, where employers like Cianbro Corporation, MaineHealth, and the State of Maine regularly bring on project assistants across active capital and operational programs. The most in-demand specialties are construction project coordination, healthcare project administration, and IT project support. Find a role that fits below and apply directly.
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Showing 5 of 7+ Project Assistant jobs
Position Type
Professional Staff
Faculty Track
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Rural Health Transformation Program (RHTP) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities.
The Project Assistant provides administrative and operational support to the Population Health Rural Health Transformation Program. This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Associate Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.
Responsibilities
- Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
- Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
- Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
- Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
- Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
- Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
- Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
- Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
- Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
- Maintain adherence to University of New England policies, procedures, and safety requirements.
- Travel to out-of-town trainings or meetings up to 2-3 times per year.
- Perform other related duties consistent with the level and scope of the position as assigned.
Qualifications
- Bachelor's degree required.
- Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
- Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
- Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
- Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
- Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
- Valid driver's license and ability to travel independently to off-site meetings or trainings.
Preferred Qualifications
- Experience supporting grant-funded programs or projects.
- Demonstrated basic graphic design or visual content development skills.
- Experience working with community-based organizations, public agencies, or health-related programs.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Anticipated Pay Range
20.84-22.60
Posting Number
2022PS1032P
Close Date
Open Until Filled
To apply, visit https://une.peopleadmin.com/postings/27151
je-4c55194259c44b75bf5df35ae6fea6b4
Position Type
Professional Staff
Faculty Track
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Rural Health Transformation Program (RHTP) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities.
The Project Assistant provides administrative and operational support to the Population Health Rural Health Transformation Program. This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Associate Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.
Responsibilities
- Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
- Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
- Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
- Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
- Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
- Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
- Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
- Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
- Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
- Maintain adherence to University of New England policies, procedures, and safety requirements.
- Travel to out-of-town trainings or meetings up to 2-3 times per year.
- Perform other related duties consistent with the level and scope of the position as assigned.
Qualifications
- Bachelor's degree required.
- Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
- Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
- Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
- Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
- Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
- Valid driver's license and ability to travel independently to off-site meetings or trainings.
Preferred Qualifications
- Experience supporting grant-funded programs or projects.
- Demonstrated basic graphic design or visual content development skills.
- Experience working with community-based organizations, public agencies, or health-related programs.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Anticipated Pay Range
20.84-22.60
Posting Number
2022PS1032P
Close Date
Open Until Filled
To apply, visit https://une.peopleadmin.com/postings/27151
je-4c55194259c44b75bf5df35ae6fea6b4
See All 7 Project Assistant Jobs in Maine
Find roles in Maine that match your experience and apply in just a few clicks.
Find Project Assistant JobsProject Assistant Jobs by City in Maine
Where Maine roles are concentrated, by current openings.
Project Assistant Job Market in Maine
A snapshot from current Maine openings, updated as new roles post.
Who's Hiring
What Maine Employers Look For
The qualifications that appear most often in project assistant jobs across Maine.
- Associate or bachelor's degree in business, construction management, or a related field
- Proficiency in project management software such as Microsoft Project or Procore
- Strong organizational skills with experience coordinating schedules and tracking deliverables
- Effective written and verbal communication for cross-functional team collaboration
- Ability to manage multiple tasks simultaneously in a fast-moving project environment
- Familiarity with document control, budget tracking, or procurement support processes
Project Assistant Jobs in Maine: Frequently Asked Questions
How do you become a project assistant in Maine?
Most project assistant roles in Maine require at minimum an associate degree, though a bachelor's degree in business administration, construction management, or a related field strengthens a candidacy considerably. There is no state-issued license specific to project assistants in Maine. Employers in construction frequently value familiarity with Procore or similar platforms, while healthcare and government employers prioritize administrative coordination experience and proficiency with office productivity tools.
Which companies hire project assistants in Maine?
Maine project assistant roles are posted by Consigli Construction, James & Whitney, and Nautilus Construction and others right now, based on current listings on Migrate Mate as of October 2026. Maine's strong construction, healthcare, and state government sectors mean hiring is consistent throughout the year across both private contractors and public institutions.
Which Maine cities have the most project assistant jobs?
Portland, Newport, and Topsham have the most project assistant openings in Maine. Portland drives the largest share of listings as the state's commercial center, anchored by healthcare systems and professional services firms, while Augusta's concentration of state government agencies and Bangor's regional healthcare and construction activity account for consistent hiring in those markets.
Are there remote project assistant jobs in Maine?
Yes, though they are less common than in purely desk-based fields because project assistants often support on-site coordination, vendor meetings, and physical document management. About 50% of project assistant openings tied to Maine are remote or hybrid as of October 2026, reflecting the mixed nature of the role. The tasks most likely to be performed remotely are scheduling, reporting, and administrative documentation support.
How can I get hired as a project assistant in Maine with little or no experience?
The most realistic entry path is applying for administrative coordinator or office assistant roles at Maine construction firms like Cianbro or at MaineHealth's affiliated facilities, where project support functions are often staffed at the junior level. Volunteering for project coordination tasks in any current role and earning a certification such as CAPM through PMI strengthens a resume considerably. Community colleges across Maine, including Southern Maine Community College, offer project management coursework that signals readiness to employers.
Where can I find and apply to project assistant jobs in Maine?
You can find and apply to project assistant jobs in Maine on Migrate Mate, which lists current openings from employers hiring in the state right now. Search the listings, find roles that fit your background and location, and apply directly to the ones that match.
See All 7 Project Assistant Jobs in Maine
Find roles in Maine that match your experience and apply in just a few clicks.
Find Project Assistant Jobs