Property Manager Jobs in New York

Senior Property Manager (On- Site)

General Responsibilities

Works on property site, manages day-to-day functions and reports to Senior Management. Responsible for administration of all aspects of daily site operation.

Specific Functions:

· Responsible for all ownership and agent reporting requirements, weekly, monthly quarterly and annually (departments heads will assist but PM is responsible for organizing and transmitting reports).

· Detailed feedback on all GRC financial reporting requirements and action plans for line items from annual budget that are below expected performance levels.

· Perform Rental/Tenant selection functions or oversee the work of Leasing agents and contract Brokers.

· Perform move out functions

· Rent Collections – Review rent bills for accuracy and completeness, sort rent bills for distribution by Maintenance staff, receive rent, record and send to lock box with appropriate transmittal information

· Coordinate with collections unit and follow up on collections problems

· Negotiate collection payment plans with residents, provide copy of agreement to collections unit

· Approve initiation of legal actions, assist attorneys in legal actions. Appear in court to testify on collection and holdover actions, follow-up on court stipulations, coordinate with main office collections unit and attorneys on evictions.

· Distribution of a weekly maintenance schedule outlining work order and turn responsibilities for the team as well as anticipated output.

· Preparation of weekly status report on all vacant units at Sea Park, including specific plans of action for units that have taken longer than 2 weeks to be turned and leasing updates for rent ready units sitting vacant for longer than 4 weeks.

· Maintenance – Inspect sites and prepare reports on site conditions at the end of each month for insurance purposes and at other times during the month as needed.

· Process maintenance complaints and requests, determine need for contract services, prepare requisitions or purchase orders for contract services, monitor performance of contractors, vendors and maintenance personnel; notify senior management of vendor performance problems.

· Prepare purchase orders to obtain appliances, maintenance supplies and other equipment from vendors.

· Sign off on time and materials worksheets and packing slips for goods received

· Follow and resolve tenant complaints concerning work or behavior of maintenance staff and/or contractors

· Code Compliance- Schedule required regulatory inspections with various agencies

· Security – Receive daily reports from security staff and follow up.

· Tenant Relations -Work with staff and tenants to answer tenant questions and resolve tenant complaints and problems

· Community Relations – Work with residents, the community and main office to build and strengthen mutually beneficial relationships with local educational, social service and religious organizations.

· Planning and budgeting-Assist Project accountants in preparing annual capital and expense budgets and rent increase applications.

· Reporting – Prepare monthly reports including, rental reports and building inspection reports.

· Staff Supervision- Supervision of site administrative and maintenance staff, prepare on site staff assignments and schedules, Assist Senior Management in evaluation performance and resolving problems.

· Review and make changes to improve on-site office procedures on an ongoing basis and as directed by main office

· Lead all financial oversight for the property, ensuring accuracy, timeliness, and compliance with GRC standards and ownership requirements.

• Prepare, review, and submit complete monthly financial reporting packages, including detailed variance explanations for all income and expense line items.
• Review the general ledger monthly to ensure proper coding, accuracy of charges, and correction of discrepancies. Submit accruals, reclasses, and adjustments as needed, in partnership with the Accounting Team.
• Participate in monthly financial review meetings with the Accounting Team, Asset Manager, and ownership representatives to review performance, identify trends, and implement corrective action plans.
• Monitor and manage monthly operating expenses to ensure alignment with the approved budget, holding all onsite teams accountable for spending discipline and procurement policies.
• Track year-to-date performance and provide forecasts for anticipated year-end financial outcomes.
• Develop the annual operating and capital budgets in partnership with the Asset Manager and Project Accountant, ensuring all assumptions are supported by operational planning and historical data.
• Manage budget compliance throughout the year, adjusting operational strategies as needed to maintain financial performance.
• Review and approve purchase orders, invoices, contracts, and vendor proposals within authority limits to maintain financial control and prevent unauthorized spending.
• Collaborate with accounting and asset management during audits, ownership reviews, subsidy reconciliations, and regulatory agency evaluations (HPD, HUD, DHCR) by providing accurate and timely documentation.
• Maintain up-to-date financial trackers, including turnover costs, vacancy loss, contract expenses, utilities, and maintenance expenditures, ensuring transparency and proactive planning.

· Work on all assignments and special projects deemed necessary for the successful operation of the property.

Physical Requirements:

Able to lift 20lbs, standing, walking, climbing stairs, operate required equipment such as computers, phone systems, copiers, security camera systems, etc.

GRC Management offers a comprehensive benefits plan to include Health Insurance, Dental and Visions Insurance coverage, Group Term Life Insurance and a 401K retirement plan with Safe Harbor Match. We are in Equal Opportunity Employer (EOE).

This job description does not constitute an employment agreement/contract between the employer and employee and is subject to change by the employer as warranted. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. GRC is an equal opportunity employer.

Pay: $105,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person