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About Gallagher

Our purpose at Gallagher is ‘Protect what matters most’ and we live it every day, whether that’s protecting the world’s highest security environments or agricultural businesses, we care deeply about our people, their families, and our wider communities.

Gallagher Security is on a mission to unlock more value for our customers through the power of our people and solutions. Our culture is entrepreneurial in spirit, complex, challenging, and ever changing. With operations in the UK, Europe, New Zealand, Australia, Asia, Africa, USA and Canada and exports to over 140 countries, we’re proud to be unlocking globally focused career paths for New Zealand based candidates. We’re painting the future of what’s possible. Come join us.

About the role

Join our growing Warwick HQ as part of the Business Administration team, supporting Gallagher Security colleagues across the UK and Europe while keeping operations running smoothly. This role is varied, hands-on, and people focused. You’ll sit at the heart of the Warwick office, juggling multiple priorities while keeping day-to-day operations running smoothly and providing trusted administrative support to sales, operations, training, and leadership teams. You’ll balance strong attention to detail with relationship-building, discretion, and a calm, organised approach in a busy environment. If you enjoy variety, take pride in doing things properly, and like being the person others rely on, this role offers real scope to make an impact.

Your role at a glance:
- Provide end-to-end business administration support for the Warwick HQ and wider European teams
- Support sales administration activities including sales analysis, filing, credit control support, and customer invoice uploads
- Assist with channel partner administration, onboarding and offboarding, annual certifications, and subscription billing support
- Coordinate site inspections, certifications, and administration linked to ISO and compliance requirements
- Support supplier onboarding, courier processes, Esker approvals, and invoice administration
- Coordinate office and building maintenance, car contracts, consumables, and general facilities support
- Maintain training matrices and work instructions to support ISO and internal processes

About you

We’re looking for someone with solid business administration experience who enjoys working across multiple priorities and engaging with a wide range of stakeholders. You’ll be organised, proactive, and comfortable handling sensitive information with discretion. You’ll bring structure and follow-through, while remaining approachable, supportive, and positive, with the opportunity to grow and develop as our European business continues to expand.

What you’ll bring:
- 5+ years’ experience in a business administration or office support role
- Strong organisational skills with the ability to manage competing priorities
- Confidence working with Microsoft Office (Word, Excel, PowerPoint)
- Experience with ERP or finance systems such as SAP, Concur, or Esker is an advantage
- Excellent written and verbal communication skills
- A professional, warm, and people-focused approach
- A proactive mindset with a high level of integrity and attention to detail

Working at Gallagher

At Gallagher, we’re proud of our people-first culture. You’ll be trusted, supported, and given the opportunity to build strong relationships across an international business that values collaboration, ownership, and continuous improvement. This role is based in our Warwick, UK office, where you’ll be part of a close-knit, high-performing team that plays a critical role in supporting our European operations.

We offer:
- Competitive salary and bonus opportunities
- Strong team spirit - enjoy social activities, team-building events, and team lunches throughout the year
- A sustainability programme - get involved in volunteering with our supported charities and make a difference

If you’re looking for a role where your organisation skills, professionalism, and people-focus will be genuinely valued, we’d love to hear from you. Applications will be reviewed as they are received, and an appointment may be made before the listing closes.