Medical Office Manager Jobs in USA with Visa Sponsorship
Medical office manager jobs can qualify for H-1B visa sponsorship when the role requires a bachelor's degree in healthcare administration or a related field. Employers in large medical groups, hospital systems, and specialty practices have active LCA filing histories, making this a sponsorable specialty occupation for qualified international candidates.
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Get Access To All JobsJob Description
The Virginia Tech Carilion School of Medicine (VTCSOM) seeks outstanding candidates for the position of Manager, Office of Educational Affairs. The position’s primary responsibility will be managing projects and activities connected to the implementation and support of the strategic initiatives of VTCSOM’s education mission and accommodating growth of the medical school, with particular emphasis on educational scholarship, faculty and staff development, new academic program development, and initiatives supporting the continued growth of the medical school.
Reporting to the Senior Director for Educational Affairs and working with guidance from the Educational Affairs leadership team (including Phase Directors, Associate Dean for Assessment/Evaluation, Associate Dean for Educational Affairs, and Senior Associate Dean for Medical Education), the Manager will work closely with faculty and administrative support staff across the medical education program to ensure the successful implementation of projects, adherence to timelines and budgets, and achievement of educational and administrative deliverables.
The position will also contribute to broader Office of Educational Affairs priorities, including curricular and programmatic initiatives, budget maintenance and planning, accreditation and continuous quality improvement activities, cross-functional projects, and institutional growth efforts.
This position requires strong organizational skills and a commitment to advancing the functioning of collaborative teams. High performers in this position will have outstanding interpersonal skills and the ability to connect with diverse audiences (faculty, students, administrators, staff, and clinicians); be independent, self-motivated team players that value the contributions of others toward shared goals; be dedicated to encouraging, supporting, and crediting teammates and colleagues; be committed to honest, respectful, direct communications with all coworkers from peers to leadership to trainees; be flexible and exhibit excellent organization and time management skills while maintaining quality and attention to detail; and have the ability to multitask in a diversity of work areas and projects within a fast-paced environment with a degree of ambiguity.
Required Qualifications
A bachelor’s degree in Education or related fields, such as Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience supporting academic programs, educational initiatives, project management, or general academic administration.
Experience working with data and databases, including MS Excel, Google Sheets, or similar tools.
Experience using common software packages such as MS Word, OneNote, Google Docs, and presentation software such as PowerPoint or Canvas.
Preferred Qualifications
A Master's degree in Education or related fields, including Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience in an academic setting with project-based initiatives, curriculum, and learning support.
Experience with learning management systems (e.g., Canvas) and online survey platforms (e.g., Qualtrics).
Experience satisfying the requirements of accrediting bodies.
Experience supporting grant development, administration, educational scholarship, or scholarly dissemination.
Experience with project management including planning, coordinating, and communicating events.
Experience supporting faculty or staff professional development programs.
Experience supporting development, approval, implementation, or administration of graduate degrees, certificates, or other academic programs.
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
55,000 - 62,000
Hours per week
40
Review Date
11-22-2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech Carilion School of Medicine
In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, the VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based, picturesque setting. Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. VTCSOM receives over 6,000+ applications and is poised for continued enrollment growth. Students are drawn to VTCSOM for its 99% match rate and competitive specialties and programs.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.
Job Description
The Virginia Tech Carilion School of Medicine (VTCSOM) seeks outstanding candidates for the position of Manager, Office of Educational Affairs. The position’s primary responsibility will be managing projects and activities connected to the implementation and support of the strategic initiatives of VTCSOM’s education mission and accommodating growth of the medical school, with particular emphasis on educational scholarship, faculty and staff development, new academic program development, and initiatives supporting the continued growth of the medical school.
Reporting to the Senior Director for Educational Affairs and working with guidance from the Educational Affairs leadership team (including Phase Directors, Associate Dean for Assessment/Evaluation, Associate Dean for Educational Affairs, and Senior Associate Dean for Medical Education), the Manager will work closely with faculty and administrative support staff across the medical education program to ensure the successful implementation of projects, adherence to timelines and budgets, and achievement of educational and administrative deliverables.
The position will also contribute to broader Office of Educational Affairs priorities, including curricular and programmatic initiatives, budget maintenance and planning, accreditation and continuous quality improvement activities, cross-functional projects, and institutional growth efforts.
This position requires strong organizational skills and a commitment to advancing the functioning of collaborative teams. High performers in this position will have outstanding interpersonal skills and the ability to connect with diverse audiences (faculty, students, administrators, staff, and clinicians); be independent, self-motivated team players that value the contributions of others toward shared goals; be dedicated to encouraging, supporting, and crediting teammates and colleagues; be committed to honest, respectful, direct communications with all coworkers from peers to leadership to trainees; be flexible and exhibit excellent organization and time management skills while maintaining quality and attention to detail; and have the ability to multitask in a diversity of work areas and projects within a fast-paced environment with a degree of ambiguity.
Required Qualifications
A bachelor’s degree in Education or related fields, such as Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience supporting academic programs, educational initiatives, project management, or general academic administration.
Experience working with data and databases, including MS Excel, Google Sheets, or similar tools.
Experience using common software packages such as MS Word, OneNote, Google Docs, and presentation software such as PowerPoint or Canvas.
Preferred Qualifications
A Master's degree in Education or related fields, including Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience in an academic setting with project-based initiatives, curriculum, and learning support.
Experience with learning management systems (e.g., Canvas) and online survey platforms (e.g., Qualtrics).
Experience satisfying the requirements of accrediting bodies.
Experience supporting grant development, administration, educational scholarship, or scholarly dissemination.
Experience with project management including planning, coordinating, and communicating events.
Experience supporting faculty or staff professional development programs.
Experience supporting development, approval, implementation, or administration of graduate degrees, certificates, or other academic programs.
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
55,000 - 62,000
Hours per week
40
Review Date
11-22-2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech Carilion School of Medicine
In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, the VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based, picturesque setting. Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. VTCSOM receives over 6,000+ applications and is poised for continued enrollment growth. Students are drawn to VTCSOM for its 99% match rate and competitive specialties and programs.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Medical Office Manager
Frame your degree as directly related
H-1B eligibility hinges on a direct link between your degree field and the medical office manager role. Healthcare administration, health information management, or business with a healthcare concentration all map cleanly. A general business degree without healthcare coursework may draw an RFE.
Target hospital systems over solo practices
Large hospital networks and multi-site medical groups have established HR and legal infrastructure for H-1B sponsorship. Solo physician practices rarely have the resources to navigate LCA filing and I-129 petitions, so focusing on systems with 50-plus staff materially improves your odds.
Verify prevailing wage before negotiating your offer
Your employer must pay at least the DOL prevailing wage for your specific location and job duties. Use the OFLC Wage Search to look up the Level I through Level IV wage range for medical and health services managers in your target metro before you enter salary discussions.
Search verified sponsors on Migrate Mate
Migrate Mate lists employers with confirmed LCA filing history for healthcare management roles, searchable by city. This lets you focus your applications on organizations that have already cleared the DOL certification process for roles like yours, not employers who are sponsoring for the first time.
Get your credentials evaluation done early
If your degree was earned outside the U.S., a credential evaluation from a NACES-member organization is typically required before USCIS will accept it as equivalent to a U.S. bachelor's. The evaluation takes two to four weeks, so request it before you're in active offer negotiations.
Understand what the employer files versus what you file
Your employer files the LCA with DOL and the I-129 petition with USCIS. You don't file either document. Your role is to supply supporting materials: your degree transcripts, credential evaluation, resume, and a detailed job duties letter that confirms the specialty occupation standard is met.
Frequently Asked Questions
Does a medical office manager role qualify as a specialty occupation for H-1B purposes?
It can, but it isn't automatic. USCIS evaluates whether the specific position normally requires at least a bachelor's degree in a directly related field. Roles overseeing clinical operations, revenue cycle, compliance, or multi-department coordination at a large practice or hospital system are more defensible than general administrative roles where any degree is accepted.
Which visa types are realistic for international medical office manager candidates?
H-1B is the primary pathway for most nationalities. Australian citizens can use the E-3 visa, which has no lottery and renews every two years. Canadian and Mexican nationals should check whether medical and health services manager falls on the TN visa profession list. The TN list does not include this role by name, so H-1B or E-3 are typically the strongest options.
Do employers in healthcare settings actually sponsor medical office managers?
Yes. Large hospital systems, multi-specialty physician groups, outpatient surgery centers, and health system affiliates regularly file LCAs for management roles. Employers with dedicated HR and in-house immigration counsel are most likely to sponsor. Migrate Mate shows which specific employers have verified LCA filing history for healthcare management positions, so you can target your search accordingly.
What degree does a sponsored medical office manager typically need?
USCIS looks for a bachelor's degree or higher in healthcare administration, health information management, business administration with a healthcare focus, or a closely related field. A general management or unrelated degree weakens the specialty occupation argument and raises the likelihood of an RFE. Some employers require an MHA or MBA for senior-level roles, which strengthens the petition.
Is PERM labor certification required for a medical office manager green card sponsorship?
For most EB-2 and EB-3 green card categories, yes. The employer must complete PERM labor certification through DOL before filing the I-140 immigrant petition with USCIS. PERM requires the employer to test the labor market and confirm no qualified U.S. workers were available. The process typically takes one to two years before the I-140 stage even begins.
What is the prevailing wage requirement for sponsored Medical Office Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.