Administrative Assistant Jobs in Oklahoma
Administrative assistant jobs in Oklahoma concentrate in energy, healthcare, and state government, with demand at every level from entry-level office coordinator to senior executive assistant. Oklahoma City and Tulsa anchor the bulk of openings, with Edmond and Norman adding suburban volume, and established employers such as INTEGRIS Health, OGE Energy Corp, and the State of Oklahoma consistently post openings year-round. Medical administrative support, legal office coordination, and executive-level support for energy sector firms are among the most in-demand specialties. See the openings below and apply to the ones that match your experience.
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Academic Operations Specialist | Elementary #7
Oklahoma City, OK | Full-Time | 210 Days
Reports to: Site Leader and Director of Academic Operations
Build strong systems. Support students and families. Help found a school.
About Santa Fe South Charter Schools
Santa Fe South Charter Schools (SFS) is a free public charter school district serving the south side of Oklahoma City since 2001. Our mission is grounded in high expectations, strong relationships, and a deep belief that all students- regardless of background- deserve an excellent, joyful education that prepares them for long-term success.
About Our New Elementary School
Santa Fe South is preparing to open its seventh elementary school, and we are beginning to build the founding team now. While the school’s name is still to come, its purpose is clear: create a school where strong instruction, meaningful relationships, and high expectations give students an exceptional start.
Initially serving students in PreK–1st grade, our new school will depend on thoughtful preparation, clear communication, and reliable systems from its first day. The founding Academic Operations Specialist will help establish the operational routines, accurate records, welcoming office environment, and family partnerships that allow students and staff to thrive.
Position Summary
The Academic Operations Specialist (AOS) supports student success by ensuring that essential school operations are accurate, organized, and responsive to the needs of students, families, and staff. Working closely with the Site Leader, Director of Academic Operations, and school team, the AOS manages student information, supports state compliance and reporting, prepares testing documents, coordinates meetings, and helps school operations run smoothly.
As a founding team member at Santa Fe South’s seventh elementary school, the AOS will help prepare for the school’s opening and establish strong operational practices from the beginning. This role requires attention to detail, professional communication, initiative, flexibility, and a commitment to creating a welcoming and dependable experience for families.
Major Responsibilities and Duties
State Compliance & Reporting
- Ensure accurate, timely submission of state-required reports, including enrollment, attendance, staffing, and other required information.
- Maintain compliance calendars and track deadlines for all reporting requirements, including scheduling and reporting drills, accreditation documents, data entry, and other required activities.
- Work closely with district and school leadership and external agencies to ensure alignment with state education guidelines.
State Testing Preparation of Documents
- Prepare documents needed for the testing process; ensure full compliance and security.
- Ensure test security protocols and training are implemented correctly.
- Monitor participation, resolve discrepancies, and coordinate make-up testing.
- Work closely with building test coordinators.
Student Information System (PowerSchool) Management
- Maintain accurate student records, including demographics, attendance, enrollments, withdrawals, and transfers.
- Generate reports from PowerSchool to support compliance and decision-making.
- Enter incidents into Incident Management in PowerSchool.
- Maintain up-to-date records of new immunizations required by the state.
- Troubleshoot data entry issues and train staff in student information system (SIS) best practices.
SIPS Meetings
- Set up meetings with parents and school staff.
- Track and collect documents needed for SIPS meetings.
Other Responsibilities as Assigned by the Site, Including but Not Limited To
- Support all testing, not just state testing, including MAP, make-up testing for common assessments, and other assessments.
- Support intervention material management.
- Support coordination of substitutes and coverage.
- Maintain a coherent, professional office culture.
- Communicate with families and interpret for school leaders.
- Support school leadership in executing calendars, events, and parent communication, including literacy nights, back-to-school events, and other school activities.
- Attend meetings and trainings as required by administration.
- Work overtime as required.
Founding School Preparation & Development
- Collaborate with the founding school leader, Director of Academic Operations, and district teams to prepare operational systems for the new campus’s opening.
- Help establish clear processes for enrollment, attendance, student records, reporting, testing support, family communication, and daily office operations.
- Organize student information, documents, materials, and calendars so the school begins with accurate records and dependable systems.
- Help families navigate enrollment requirements, school routines, and key information as they join the new school community.
- Support opening events and activities that build connections among students, families, and staff.
- Bring initiative, flexibility, and a problem-solving mindset to the work of opening a new school.
- Identify operational challenges, communicate needs promptly, and help refine systems as the school grows.
Qualifications
Required
- High school diploma.
- Strong computer skills and proficiency in Google Suite and student information systems.
- Ability to use a 10-key calculator by touch, with accuracy with numbers.
- High motivation and strong organizational skills.
- Effective interpersonal and organizational skills.
- Effective communication with stakeholders.
- Ability to lift 40 pounds to shoulder height occasionally.
Preferred
- Educational office training.
Who Thrives in This Role?
We are looking for a founding team member who demonstrates:
- Commitment to students and families: Understands that accurate records, clear communication, and reliable operations support student success.
- Accuracy and follow-through: Pays close attention to details, meets deadlines, and takes ownership of completing responsibilities.
- Organization: Manages competing priorities and maintains systems that others can depend on.
- Professionalism and discretion: Handles sensitive information responsibly and communicates respectfully with students, families, and colleagues.
- Collaboration: Builds strong working relationships and contributes to the success of the whole team.
- Flexibility: Adapts to changing needs and responds to new situations with patience and sound judgment.
- Initiative and problem-solving: Anticipates needs, asks thoughtful questions, and helps develop practical solutions.
Why Join Santa Fe South?
- Help build something lasting: Join the founding team of a new elementary school and help shape its systems and culture from the beginning.
- Make a daily impact: Support the operations that allow teachers to teach, students to learn, and families to feel connected.
- Build meaningful relationships: Become a trusted resource for students, families, and staff.
- Grow through collaboration: Work alongside school and district leaders to strengthen your knowledge of academic operations and school systems.
- Join a connected community: Become part of an established district with deep roots in south Oklahoma City and a shared commitment to student success.
Position Type: Full-Time
Work Calendar: 210 Days
Reports to: Site Leader and Director of Academic Operations
Academic Operations Specialist | Elementary #7
Oklahoma City, OK | Full-Time | 210 Days
Reports to: Site Leader and Director of Academic Operations
Build strong systems. Support students and families. Help found a school.
About Santa Fe South Charter Schools
Santa Fe South Charter Schools (SFS) is a free public charter school district serving the south side of Oklahoma City since 2001. Our mission is grounded in high expectations, strong relationships, and a deep belief that all students- regardless of background- deserve an excellent, joyful education that prepares them for long-term success.
About Our New Elementary School
Santa Fe South is preparing to open its seventh elementary school, and we are beginning to build the founding team now. While the school’s name is still to come, its purpose is clear: create a school where strong instruction, meaningful relationships, and high expectations give students an exceptional start.
Initially serving students in PreK–1st grade, our new school will depend on thoughtful preparation, clear communication, and reliable systems from its first day. The founding Academic Operations Specialist will help establish the operational routines, accurate records, welcoming office environment, and family partnerships that allow students and staff to thrive.
Position Summary
The Academic Operations Specialist (AOS) supports student success by ensuring that essential school operations are accurate, organized, and responsive to the needs of students, families, and staff. Working closely with the Site Leader, Director of Academic Operations, and school team, the AOS manages student information, supports state compliance and reporting, prepares testing documents, coordinates meetings, and helps school operations run smoothly.
As a founding team member at Santa Fe South’s seventh elementary school, the AOS will help prepare for the school’s opening and establish strong operational practices from the beginning. This role requires attention to detail, professional communication, initiative, flexibility, and a commitment to creating a welcoming and dependable experience for families.
Major Responsibilities and Duties
State Compliance & Reporting
- Ensure accurate, timely submission of state-required reports, including enrollment, attendance, staffing, and other required information.
- Maintain compliance calendars and track deadlines for all reporting requirements, including scheduling and reporting drills, accreditation documents, data entry, and other required activities.
- Work closely with district and school leadership and external agencies to ensure alignment with state education guidelines.
State Testing Preparation of Documents
- Prepare documents needed for the testing process; ensure full compliance and security.
- Ensure test security protocols and training are implemented correctly.
- Monitor participation, resolve discrepancies, and coordinate make-up testing.
- Work closely with building test coordinators.
Student Information System (PowerSchool) Management
- Maintain accurate student records, including demographics, attendance, enrollments, withdrawals, and transfers.
- Generate reports from PowerSchool to support compliance and decision-making.
- Enter incidents into Incident Management in PowerSchool.
- Maintain up-to-date records of new immunizations required by the state.
- Troubleshoot data entry issues and train staff in student information system (SIS) best practices.
SIPS Meetings
- Set up meetings with parents and school staff.
- Track and collect documents needed for SIPS meetings.
Other Responsibilities as Assigned by the Site, Including but Not Limited To
- Support all testing, not just state testing, including MAP, make-up testing for common assessments, and other assessments.
- Support intervention material management.
- Support coordination of substitutes and coverage.
- Maintain a coherent, professional office culture.
- Communicate with families and interpret for school leaders.
- Support school leadership in executing calendars, events, and parent communication, including literacy nights, back-to-school events, and other school activities.
- Attend meetings and trainings as required by administration.
- Work overtime as required.
Founding School Preparation & Development
- Collaborate with the founding school leader, Director of Academic Operations, and district teams to prepare operational systems for the new campus’s opening.
- Help establish clear processes for enrollment, attendance, student records, reporting, testing support, family communication, and daily office operations.
- Organize student information, documents, materials, and calendars so the school begins with accurate records and dependable systems.
- Help families navigate enrollment requirements, school routines, and key information as they join the new school community.
- Support opening events and activities that build connections among students, families, and staff.
- Bring initiative, flexibility, and a problem-solving mindset to the work of opening a new school.
- Identify operational challenges, communicate needs promptly, and help refine systems as the school grows.
Qualifications
Required
- High school diploma.
- Strong computer skills and proficiency in Google Suite and student information systems.
- Ability to use a 10-key calculator by touch, with accuracy with numbers.
- High motivation and strong organizational skills.
- Effective interpersonal and organizational skills.
- Effective communication with stakeholders.
- Ability to lift 40 pounds to shoulder height occasionally.
Preferred
- Educational office training.
Who Thrives in This Role?
We are looking for a founding team member who demonstrates:
- Commitment to students and families: Understands that accurate records, clear communication, and reliable operations support student success.
- Accuracy and follow-through: Pays close attention to details, meets deadlines, and takes ownership of completing responsibilities.
- Organization: Manages competing priorities and maintains systems that others can depend on.
- Professionalism and discretion: Handles sensitive information responsibly and communicates respectfully with students, families, and colleagues.
- Collaboration: Builds strong working relationships and contributes to the success of the whole team.
- Flexibility: Adapts to changing needs and responds to new situations with patience and sound judgment.
- Initiative and problem-solving: Anticipates needs, asks thoughtful questions, and helps develop practical solutions.
Why Join Santa Fe South?
- Help build something lasting: Join the founding team of a new elementary school and help shape its systems and culture from the beginning.
- Make a daily impact: Support the operations that allow teachers to teach, students to learn, and families to feel connected.
- Build meaningful relationships: Become a trusted resource for students, families, and staff.
- Grow through collaboration: Work alongside school and district leaders to strengthen your knowledge of academic operations and school systems.
- Join a connected community: Become part of an established district with deep roots in south Oklahoma City and a shared commitment to student success.
Position Type: Full-Time
Work Calendar: 210 Days
Reports to: Site Leader and Director of Academic Operations
See All 52 Administrative Assistant Jobs in Oklahoma
Find roles in Oklahoma that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Oklahoma
Where Oklahoma roles are concentrated, by current openings.
Administrative Assistant Job Market in Oklahoma
A snapshot from current Oklahoma openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Oklahoma Employers Look For
The qualifications that appear most often in administrative assistant jobs across Oklahoma.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- High school diploma or equivalent required, associate degree preferred by many Oklahoma employers
- One or more years of administrative or clerical experience in an office environment
- Strong written and verbal communication skills for internal and external correspondence
- Ability to manage calendars, schedule meetings, and coordinate travel arrangements
- Experience with office management software such as QuickBooks or Salesforce
Administrative Assistant Jobs in Oklahoma: Frequently Asked Questions
How do you become an administrative assistant in Oklahoma?
Oklahoma does not require a state-issued license to work as an administrative assistant, so the path runs through education and demonstrable skills. Most Oklahoma employers expect at minimum a high school diploma, and many prefer an associate degree in office administration or business from a community college such as Rose State College or Tulsa Community College. Earning a Certified Administrative Professional credential strengthens any application and is recognized by major Oklahoma employers across healthcare, energy, and government sectors.
How much do administrative assistants make in Oklahoma?
Administrative assistants in Oklahoma earn a median of about $59,910 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $41,760 for the lowest 10% to over $86,560 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Oklahoma?
Companies currently hiring administrative assistants in Oklahoma include State of Oklahoma, OSAGE NATION, and Red Rock Behavioral Health Services, per current listings on Migrate Mate as of October 2026. Oklahoma's energy sector, large hospital networks, and state agency offices are the most consistent sources of full-time administrative assistant openings throughout the year.
Which Oklahoma cities have the most administrative assistant jobs?
Oklahoma City, Tulsa, and Broken Arrow lead Oklahoma for administrative assistant openings. Oklahoma City dominates because it is home to the state capitol complex, major hospital systems like INTEGRIS and SSM Health, and a dense concentration of energy company headquarters, while Tulsa's finance, legal, and manufacturing base drives steady demand in its own right, and suburban cities like Edmond and Norman add volume through healthcare campuses and regional corporate offices.
Are there remote administrative assistant jobs in Oklahoma?
Yes, and more than many office-support roles, because administrative assistants handling scheduling, correspondence, and data entry can perform core functions from any location with reliable internet. About 5% of administrative assistant openings tied to Oklahoma are remote or hybrid as of October 2026, reflecting a real but selective share of the market. Tasks that are most commonly performed remotely include calendar management, document preparation, and virtual reception for distributed teams.
How can I get hired as an administrative assistant in Oklahoma with little or no experience?
The most realistic entry path is applying to receptionist, office clerk, or data entry roles at Oklahoma's large healthcare systems and state agencies, which routinely bring on candidates without prior administrative titles. INTEGRIS Health, OU Health, and Oklahoma state government agencies all post entry-level clerical and office support positions that serve as direct stepping stones to administrative assistant roles. Completing an office administration certificate at Tulsa Community College or Oklahoma City Community College, and demonstrating proficiency in Microsoft Office, gives applicants a measurable edge over other entry-level candidates.
Where can I find and apply to administrative assistant jobs in Oklahoma?
You can find and apply to administrative assistant jobs in Oklahoma on Migrate Mate, which lists current Oklahoma openings updated regularly. Search the listings to find roles that match your experience level, industry preference, and location, then apply directly to the ones that fit.
See All 52 Administrative Assistant Jobs in Oklahoma
Find roles in Oklahoma that match your experience and apply in just a few clicks.
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