Office Administrator Jobs in Oklahoma
Office Administrator jobs in Oklahoma are concentrated in Oklahoma City, Tulsa, and Norman, where healthcare systems, energy companies, and state government agencies maintain steady demand for organized, detail-oriented administrative professionals. Large employers such as INTEGRIS Health, American Fidelity, and the State of Oklahoma consistently hire office administrators across clinical, corporate, and public-sector settings. The most in-demand specialties include medical office administration, energy sector support, and government operations. Scan the live roles below and apply to whichever ones fit.
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Position Overview & Purpose
The Bookkeeper / Office Administrator serves as the operational and financial backbone of the firm. In a design-build and professional design environment, profitability and operational flow depend on accurate job costing, timely accounts payable/receivable, precise project billing, and seamless administrative support.
This dual-function role manages day-to-day bookkeeping while providing organized administrative support across the office supporting both design and field construction teams. Coordination & management of the office will be fun as Studio W is operates out of a unique architectural atmosphere.
Key Responsibilities & Core Functions
1. Construction & Design Bookkeeping (QuickBooks / Job Costing)
- Job Cost Accounting; allocate labor & materials costs directly to specific job codes.
- Accounts Payable (AP):
- Receive, verify, and code vendor and subcontractor invoices against purchase orders and estimates.
- Process weekly/bi-weekly check runs and electronic payments while optimizing vendor discount terms.
- Accounts Receivable (AR) & Client Invoicing:
- Proposal Development
- Banking, Reconciliation & Reporting
2. Subcontractor & Vendor Compliance Management
3. Administrative Spine & Operational Support
- Client & Lead Support: inquiries, maintaining CRM/project records, and preparing onboarding packets for new design clients.
- Office Systems & Document Control:
- Maintain organized digital filing systems across cloud storage, ensuring contracts, change orders, design agreements, and permits are properly filed and accessible.
- Manage office supplies. Process & Playbook Support: Help maintain and update standard operating procedures (SOPs), checklists, and operational playbooks to support scalable business growth.
Qualifications & Skill Requirements
- Required: 2–3 years of bookkeeping experience.
- Required: Advanced proficiency in QuickBooks (Online or Desktop) with demonstrated expertise in job costing and class tracking.
- Required: Strong command of Microsoft Excel / Google Sheets (formulas, pivot tables,job costing templates) and document management systems.
- Preferred: Experience with construction/design project management software or time-tracking tools.
- Preferred: Time tracking & invoicing software experience.
- Preferred: preferably within architecture, interior design, or landscape design.
- Uncompromising integrity, discretion, and confidentiality regarding company financials & personal information.
- Meticulous organization and methodical attention to numbers and details.
- Clear, professional written and verbal communication style for client and vendor interactions.
- Proactive problem-solver who takes ownership of systems and proactively closes administrative loops.
- Self-reliant, self-starter.
- Can work both alone or in collaborative environments.
- Good listening & comprehension skills.
Pay: $18.00 - $25.00 per hour
Work Location: Hybrid remote in Oklahoma City, OK 73162
Position Overview & Purpose
The Bookkeeper / Office Administrator serves as the operational and financial backbone of the firm. In a design-build and professional design environment, profitability and operational flow depend on accurate job costing, timely accounts payable/receivable, precise project billing, and seamless administrative support.
This dual-function role manages day-to-day bookkeeping while providing organized administrative support across the office supporting both design and field construction teams. Coordination & management of the office will be fun as Studio W is operates out of a unique architectural atmosphere.
Key Responsibilities & Core Functions
1. Construction & Design Bookkeeping (QuickBooks / Job Costing)
- Job Cost Accounting; allocate labor & materials costs directly to specific job codes.
- Accounts Payable (AP):
- Receive, verify, and code vendor and subcontractor invoices against purchase orders and estimates.
- Process weekly/bi-weekly check runs and electronic payments while optimizing vendor discount terms.
- Accounts Receivable (AR) & Client Invoicing:
- Proposal Development
- Banking, Reconciliation & Reporting
2. Subcontractor & Vendor Compliance Management
3. Administrative Spine & Operational Support
- Client & Lead Support: inquiries, maintaining CRM/project records, and preparing onboarding packets for new design clients.
- Office Systems & Document Control:
- Maintain organized digital filing systems across cloud storage, ensuring contracts, change orders, design agreements, and permits are properly filed and accessible.
- Manage office supplies. Process & Playbook Support: Help maintain and update standard operating procedures (SOPs), checklists, and operational playbooks to support scalable business growth.
Qualifications & Skill Requirements
- Required: 2–3 years of bookkeeping experience.
- Required: Advanced proficiency in QuickBooks (Online or Desktop) with demonstrated expertise in job costing and class tracking.
- Required: Strong command of Microsoft Excel / Google Sheets (formulas, pivot tables,job costing templates) and document management systems.
- Preferred: Experience with construction/design project management software or time-tracking tools.
- Preferred: Time tracking & invoicing software experience.
- Preferred: preferably within architecture, interior design, or landscape design.
- Uncompromising integrity, discretion, and confidentiality regarding company financials & personal information.
- Meticulous organization and methodical attention to numbers and details.
- Clear, professional written and verbal communication style for client and vendor interactions.
- Proactive problem-solver who takes ownership of systems and proactively closes administrative loops.
- Self-reliant, self-starter.
- Can work both alone or in collaborative environments.
- Good listening & comprehension skills.
Pay: $18.00 - $25.00 per hour
Work Location: Hybrid remote in Oklahoma City, OK 73162
See All 13 Office Administrator Jobs in Oklahoma
Find roles in Oklahoma that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Oklahoma
Where Oklahoma roles are concentrated, by current openings.
Office Administrator Job Market in Oklahoma
A snapshot from current Oklahoma openings, updated as new roles post.
Who's Hiring
What Oklahoma Employers Look For
The qualifications that appear most often in office administrator jobs across Oklahoma.
- High school diploma or GED required, with associate or bachelor's degree preferred by most Oklahoma employers
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Two or more years of administrative or clerical experience in an office setting
- Strong written and verbal communication skills for coordinating with staff and external contacts
- Experience scheduling appointments, managing calendars, and handling multi-line phone systems
- Familiarity with office management software such as QuickBooks, DocuWare, or industry-specific platforms
Office Administrator Jobs in Oklahoma: Frequently Asked Questions
How do you become a office administrator in Oklahoma?
Most office administrator roles in Oklahoma require at minimum a high school diploma, though an associate degree in business administration or office management from a school like Oklahoma State University Institute of Technology or Tulsa Community College strengthens your candidacy. No state-issued license is required for general office administration, but earning a Certified Administrative Professional credential through the International Association of Administrative Professionals is widely recognized by Oklahoma employers and can accelerate hiring.
Which companies hire office administrators in Oklahoma?
Oklahoma office administrator roles are posted by Edward Jones, FedEx, and Garver and others right now, based on current listings on Migrate Mate as of September 2026. Oklahoma's healthcare systems, energy corporations, and state government agencies are among the most consistent sources of full-time office administrator openings across the state.
Which Oklahoma cities have the most office administrator jobs?
Tulsa, Edmond, and Weatherford lead Oklahoma in office administrator openings. Oklahoma City dominates due to its concentration of state agencies, large hospital networks, and corporate headquarters, while Tulsa's energy industry and regional medical centers drive strong demand there, and Norman benefits from the University of Oklahoma's sprawling administrative operations.
Are there remote office administrator jobs in Oklahoma?
Yes, but they're less common than in purely desk-based fields since many office administrator duties involve on-site coordination, mail handling, and in-person support. About 25% of office administrator openings tied to Oklahoma are remote or hybrid as of September 2026, with those positions most often covering scheduling, data entry, and virtual receptionist functions for companies that have shifted portions of their operations online.
How can I get hired as a office administrator in Oklahoma with little or no experience?
The most realistic entry path is applying for receptionist, data entry clerk, or administrative assistant roles at large Oklahoma employers such as INTEGRIS Health, the Oklahoma Department of Human Services, or mid-sized energy firms in Tulsa, then moving into office administrator positions after six to twelve months. Completing an office administration certificate program at Oklahoma City Community College or Tulsa Community College, or earning a Microsoft Office Specialist certification, gives candidates a measurable edge when competing against others with similar work histories.
Where can I find and apply to office administrator jobs in Oklahoma?
You can find and apply to office administrator jobs in Oklahoma on Migrate Mate, which lists current Oklahoma openings updated regularly. Search the listings for roles that match your experience level and location, then apply directly to the ones that fit your background.
See All 13 Office Administrator Jobs in Oklahoma
Find roles in Oklahoma that match your experience and apply in just a few clicks.
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