Business Operations Manager Jobs in New Jersey

Business Operations Coordinator (Accounting & Administration)

Location: Red Bank, NJ
Employment Type: Full-Time
Schedule: Monday - Friday
Reports To: Senior Leadership

About MDE Home Loans

MDE Home Loans is a privately owned mortgage bank committed to exceptional client service, operational excellence, and a strong team culture. We are looking for team members who take initiative, embrace responsibility, and enjoy contributing across multiple areas of the business.

Position Summary

MDE Home Loans is seeking a highly organized, detail-oriented, and resourceful Business Operations & Accounting Coordinator to support the day-to-day administrative and financial operations of the company.

This is a hands-on role that combines accounting, payroll administration, employee onboarding and HR support, training and licensing coordination, office management, vendor administration, reporting, and executive support.

The ideal candidate enjoys variety, takes ownership of responsibilities, and is comfortable supporting multiple departments within a growing organization.

This position is perfect for someone who enjoys keeping things organized, solving problems, managing deadlines, and helping a business run smoothly.

Key Responsibilities

Accounting & Payroll

• Process accounts payable and maintain supporting documentation.
• Perform bank and credit card reconciliations.
• Assist with bookkeeping and month-end accounting activities.
• Process payroll and maintain payroll records.
• Coordinate payroll reporting and year-end payroll administration.

Human Resources & Employee Administration

• Coordinate employee onboarding and offboarding.
• Maintain employee records and administrative files.
• Assist with benefits enrollment and administration.
• Support payroll and benefits-related employee inquiries.
• Coordinate background checks and onboarding requirements.

Training & Licensing Coordination

• Track employee training requirements and completion.
• Coordinate annual training and continuing education requirements.
• Track NMLS licensing, renewals, and continuing education deadlines.
• Maintain licensing and training records and reports.

Office & Vendor Management

• Maintain an organized and professional office environment.
• Manage office vendors, supplies, equipment, and service providers.
• Track contracts, renewals, and vendor documentation.
• Coordinate employee workstations, office needs, and company events.

Reporting & Business Operations

• Prepare recurring management reports and dashboards.
• Maintain shared-drive organization and company records.
• Support audits, examinations, and special projects.
• Assist with business entity administration and recurring compliance deadlines.

Leadership Support

• Assist leadership with special projects and administrative initiatives.
• Coordinate meetings, scheduling, and business logistics.
• Research issues, gather information, and follow up on action items.
• Help ensure projects move forward and are completed on time.

Qualifications

• Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred.
• 2-4 years of accounting, bookkeeping, payroll, office administration, or operations experience.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Professional communication skills.
• Ability to maintain confidentiality with financial and employee information.

Mortgage industry experience is helpful but not required.

What We're Looking For

The ideal candidate:

• Is highly organized and detail-oriented.
• Takes ownership and follows through on responsibilities.
• Learns quickly and adapts to changing priorities.
• Is resourceful and proactive.
• Communicates professionally with employees, vendors, and management.
• Enjoys working across multiple functions and supporting a variety of operational needs.
• Thrives in a small-company environment where no two days are exactly alike.
• Takes pride in helping an organization remain organized, efficient, and successful.

Why Join MDE Home Loans?

• Diverse role with meaningful responsibility
• Opportunity to work directly with company leadership
• Collaborative and supportive team environment
• Growing organization with opportunities for professional development
• Ability to make a direct impact on company operations and success

If you're someone who enjoys wearing multiple hats, staying organized, solving problems, and helping a business operate efficiently, we'd love to hear from you

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Red Bank, NJ 07701