Finance Specialist Jobs in Florida

Position Summary

The Finance & Accounting Specialist – MRO Operations is responsible for supporting the financial and accounting activities associated with aircraft maintenance, repair, and overhaul operations.

This position works closely with Maintenance, Operations, Materials, Purchasing, and Management to ensure that MRO-related financial transactions are accurately recorded, properly supported, and reported in accordance with company policies and U.S. GAAP.

General Accounting

• Perform month-end and year-end accounting close activities.
• Prepare and post journal entries, accruals, reclassifications, and adjusting entries.
• Reconcile general ledger accounts and investigate variances.
• Maintain accurate and complete accounting records.
• Prepare supporting schedules for financial statements and management reporting.
• Assist with internal and external audits.

MRO Work Order & Project Accounting

• Track and analyze costs associated with aircraft maintenance, repair, overhaul, modifications, and other MRO projects.
• Review work orders to ensure labor, materials, parts, outside services, and other costs are properly captured.
• Reconcile MRO work-order costs to the general ledger.
• Analyze project costs and identify unusual or significant variances.
• Monitor open work orders and ensure completed projects are properly closed.
• Review cancelled or terminated projects for appropriate accounting treatment.

Construction in Progress (CIP)

• Maintain and reconcile CIP accounts for leasehold improvements, equipment, aircraft modifications, and other qualifying projects.
• Review costs for proper capitalization and classification.
• Monitor project status and coordinate with Operations and Maintenance regarding project completion.
• Transfer completed projects from CIP to the appropriate fixed-asset accounts.
• Identify obsolete, cancelled, or terminated projects requiring write-off, disposal, or reclassification.
• Maintain adequate supporting documentation for CIP balances and adjustments.

Inventory & Aircraft Parts Accounting

• Reconcile inventory and aircraft parts subledger balances to the general ledger.
• Review inventory adjustments, transfers, and write-offs.
• Monitor slow-moving, obsolete, and potentially impaired inventory.
• Coordinate with Materials and Warehouse personnel to investigate inventory discrepancies.
• Support physical inventory counts and cycle counts.
• Ensure parts-related transactions are accurately recorded and properly supported.

Fixed Assets & Lease Accounting

• Maintain the fixed asset register and supporting schedules.
• Capitalize qualifying equipment, tooling, leasehold improvements, and other assets.
• Calculate and record depreciation.
• Process fixed asset additions, transfers, disposals, and write-offs.
• Maintain supporting documentation for asset disposals and impairments.
• Assist with lease accounting and ASC 842 requirements.
• Reconcile lease-related accounts and supporting schedules.

Credit Card & Expense Management

• Monitor company credit card transactions for appropriate business use.
• Ensure employees provide receipts and adequate supporting documentation.
• Review transactions for proper coding and business purpose.
• Reconcile monthly credit card statements.
• Follow up with employees regarding missing receipts or unsupported transactions.
• Report unusual or unauthorized transactions to management.

Financial Reporting & Analysis

• Prepare monthly financial reports and account reconciliations.
• Perform budget-to-actual and period-over-period variance analysis.
• Analyze MRO revenue, labor, material, and outside-service costs.
• Assist with profitability analysis by aircraft, customer, work order, or project.
• Identify trends, unusual activity, and opportunities for cost control.
• Provide financial information and analysis to management.

Internal Controls & Compliance

• Maintain appropriate documentation for financial transactions and account balances.
• Follow company accounting policies and internal control procedures.
• Assist in developing and improving accounting processes and controls.
• Ensure transactions are properly authorized, supported, and recorded.
• Support compliance with U.S. GAAP and applicable company policies.
• Assist with audit requests and provide supporting documentation on a timely basis.

Cross-Functional Responsibilities

• Work closely with Maintenance and Operations to understand work-order activity and project status.
• Partner with Materials and Purchasing to resolve parts, receiving, and vendor discrepancies.
• Coordinate with Sales and Customer Service regarding customer billing and account issues.
• Communicate financial impacts and accounting requirements to operational departments.
• Provide management with timely and accurate financial information.

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person