Healthcare Operations Manager Jobs in Pennsylvania
Healthcare Operations Manager jobs in Pennsylvania are in strong demand, with hiring concentrated in hospital systems, integrated health networks, and long-term care organizations at levels from entry-level coordinators through senior directors. Philadelphia, Pittsburgh, and Allentown anchor the market, and major employers with deep, lasting roots in the state include Penn Medicine, UPMC, and Geisinger Health. The most consistently sought specialties are care coordination management, revenue cycle operations, and ambulatory and outpatient services management. Find a role that fits below and apply directly.
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Showing 5 of 6+ Healthcare Operations Manager jobs
About the role
We operate multiple businesses, including pharmacy and senior-living operations, and are building an internal AI and automation capability.
We are looking for one highly hands-on engineer and problem solver who can work directly with ownership and employees to identify inefficient processes, repair existing automation, build better systems, integrate software and deploy practical AI throughout the organization.
This is not a strategy-only AI position and not a prompt-engineering position. You should be someone who can observe a broken business process in the morning, understand the systems and data behind it, troubleshoot logs and APIs, build or improve the solution, test it, deploy it and then teach employees how to use it.
One of your first priorities will be evaluating and improving existing third-party bots and automations used in our pharmacy operations. You will become our internal technical owner: understanding what vendors have built, diagnosing problems, determining what should be fixed versus replaced, and making sure our company owns and understands its technology.
What you will do
- Spend significant time with employees observing real workflows and identifying repetitive work, data-entry problems, bottlenecks, errors and opportunities for automation.
- Audit, troubleshoot and improve existing bots and vendor-built automations, including workflows currently supported by outside vendors.
- Build production AI and automation solutions using software, APIs, workflow platforms, databases and appropriate AI models.
- Integrate business and healthcare systems through APIs, webhooks, database connections, secure file exchange and, where necessary, RPA/UI automation.
- Automate document and data-processing workflows involving PDFs, forms, structured files and other operational information.
- Build AI-assisted workflows with appropriate validation, evaluation, exception handling and human review.
- Create reliable systems with logging, monitoring, retries, alerts and clear failure states.
- Work with regulated healthcare information and follow company HIPAA/security policies.
- Maintain all source code, workflows and documentation in company-controlled repositories and systems.
- Quantify the impact of projects: labor hours eliminated, cycle time, error rates, automation success rate and employee adoption.
- Train employees to use AI safely and productively in their own work.
- Create reusable AI tools and standards so improvements spread across our pharmacy, senior-living and other businesses.
- Manage technical vendors and hold them accountable for documentation, access, reliability and deliverables.
- Work directly with ownership to turn ideas into operating systems rather than presentations.
What we are looking for
Required
- Approximately 5+ years of hands-on software engineering, systems integration, automation engineering or equivalent real-world experience.
- Demonstrated history of personally building and deploying production software or automation—not just managing developers.
- Strong Python or comparable software-development skills.
- Strong experience with REST APIs, JSON, webhooks, authentication and systems integration.
- SQL and practical data-processing experience.
- Experience debugging production systems using logs, error traces and systematic root-cause analysis.
- Experience with Git and professional source-control practices.
- Experience with at least one workflow/automation platform such as n8n, Microsoft Power Automate, Make, Zapier, UiPath or similar.
- Hands-on experience integrating modern LLM/AI APIs into real workflows.
- Understanding of testing, AI evaluation, exception handling, observability and production reliability.
- Ability to explain technical issues clearly to nontechnical employees.
- Curiosity about how businesses actually operate and willingness to sit with employees and watch the work being done.
- Willingness and ability to work regularly on-site in Milton, PA.
Strongly preferred
- Experience in pharmacy, healthcare, senior living or another regulated environment.
- Experience handling PHI or other sensitive regulated data.
- Familiarity with HIPAA security considerations and Business Associate Agreement requirements.
- Familiarity with healthcare interoperability such as FHIR, HL7 and/or NCPDP.
- Document-processing/OCR experience.
- RPA experience for legacy systems without modern APIs.
- Experience with Docker and AWS, Azure or Google Cloud.
- Experience with process mapping, Lean/Six Sigma, root-cause analysis or operational improvement.
- Experience managing outside development or automation vendors.
Hybrid schedule
This is not a fully remote job.
During approximately the first 60–90 days, we expect the successful candidate to spend about four days per week on-site learning our systems and observing workflows.
After the initial discovery and implementation period, we expect the normal schedule to transition to approximately two to three days per week on-site, depending on active projects.
Relocation or signing assistance may be available for an exceptional candidate.
What success looks like
Within your first 90 days, you should understand our critical automation environment, establish visibility into existing bot failures, improve several high-value workflows, put company ownership/documentation standards in place, and provide ownership with a prioritized roadmap of additional AI and automation opportunities.
Over time, your job is simple to describe:
Find work that should not require as much human effort as it does today, design a safe and reliable better way, implement it, measure it and make it stick.
Compensation
Base salary: $150,000–$180,000, depending on demonstrated capability and experience.
Performance bonus.
Benefits.
Relocation/signing assistance available where appropriate.
To apply
Please submit your resume and, where available, links to GitHub, technical projects, portfolio material or other examples of systems you have built.
In your application, briefly describe one automation or integration that you personally took from problem identification through production deployment. Tell us what systems were involved, what you personally built, what went wrong along the way and what measurable result the project produced.
About the role
We operate multiple businesses, including pharmacy and senior-living operations, and are building an internal AI and automation capability.
We are looking for one highly hands-on engineer and problem solver who can work directly with ownership and employees to identify inefficient processes, repair existing automation, build better systems, integrate software and deploy practical AI throughout the organization.
This is not a strategy-only AI position and not a prompt-engineering position. You should be someone who can observe a broken business process in the morning, understand the systems and data behind it, troubleshoot logs and APIs, build or improve the solution, test it, deploy it and then teach employees how to use it.
One of your first priorities will be evaluating and improving existing third-party bots and automations used in our pharmacy operations. You will become our internal technical owner: understanding what vendors have built, diagnosing problems, determining what should be fixed versus replaced, and making sure our company owns and understands its technology.
What you will do
- Spend significant time with employees observing real workflows and identifying repetitive work, data-entry problems, bottlenecks, errors and opportunities for automation.
- Audit, troubleshoot and improve existing bots and vendor-built automations, including workflows currently supported by outside vendors.
- Build production AI and automation solutions using software, APIs, workflow platforms, databases and appropriate AI models.
- Integrate business and healthcare systems through APIs, webhooks, database connections, secure file exchange and, where necessary, RPA/UI automation.
- Automate document and data-processing workflows involving PDFs, forms, structured files and other operational information.
- Build AI-assisted workflows with appropriate validation, evaluation, exception handling and human review.
- Create reliable systems with logging, monitoring, retries, alerts and clear failure states.
- Work with regulated healthcare information and follow company HIPAA/security policies.
- Maintain all source code, workflows and documentation in company-controlled repositories and systems.
- Quantify the impact of projects: labor hours eliminated, cycle time, error rates, automation success rate and employee adoption.
- Train employees to use AI safely and productively in their own work.
- Create reusable AI tools and standards so improvements spread across our pharmacy, senior-living and other businesses.
- Manage technical vendors and hold them accountable for documentation, access, reliability and deliverables.
- Work directly with ownership to turn ideas into operating systems rather than presentations.
What we are looking for
Required
- Approximately 5+ years of hands-on software engineering, systems integration, automation engineering or equivalent real-world experience.
- Demonstrated history of personally building and deploying production software or automation—not just managing developers.
- Strong Python or comparable software-development skills.
- Strong experience with REST APIs, JSON, webhooks, authentication and systems integration.
- SQL and practical data-processing experience.
- Experience debugging production systems using logs, error traces and systematic root-cause analysis.
- Experience with Git and professional source-control practices.
- Experience with at least one workflow/automation platform such as n8n, Microsoft Power Automate, Make, Zapier, UiPath or similar.
- Hands-on experience integrating modern LLM/AI APIs into real workflows.
- Understanding of testing, AI evaluation, exception handling, observability and production reliability.
- Ability to explain technical issues clearly to nontechnical employees.
- Curiosity about how businesses actually operate and willingness to sit with employees and watch the work being done.
- Willingness and ability to work regularly on-site in Milton, PA.
Strongly preferred
- Experience in pharmacy, healthcare, senior living or another regulated environment.
- Experience handling PHI or other sensitive regulated data.
- Familiarity with HIPAA security considerations and Business Associate Agreement requirements.
- Familiarity with healthcare interoperability such as FHIR, HL7 and/or NCPDP.
- Document-processing/OCR experience.
- RPA experience for legacy systems without modern APIs.
- Experience with Docker and AWS, Azure or Google Cloud.
- Experience with process mapping, Lean/Six Sigma, root-cause analysis or operational improvement.
- Experience managing outside development or automation vendors.
Hybrid schedule
This is not a fully remote job.
During approximately the first 60–90 days, we expect the successful candidate to spend about four days per week on-site learning our systems and observing workflows.
After the initial discovery and implementation period, we expect the normal schedule to transition to approximately two to three days per week on-site, depending on active projects.
Relocation or signing assistance may be available for an exceptional candidate.
What success looks like
Within your first 90 days, you should understand our critical automation environment, establish visibility into existing bot failures, improve several high-value workflows, put company ownership/documentation standards in place, and provide ownership with a prioritized roadmap of additional AI and automation opportunities.
Over time, your job is simple to describe:
Find work that should not require as much human effort as it does today, design a safe and reliable better way, implement it, measure it and make it stick.
Compensation
Base salary: $150,000–$180,000, depending on demonstrated capability and experience.
Performance bonus.
Benefits.
Relocation/signing assistance available where appropriate.
To apply
Please submit your resume and, where available, links to GitHub, technical projects, portfolio material or other examples of systems you have built.
In your application, briefly describe one automation or integration that you personally took from problem identification through production deployment. Tell us what systems were involved, what you personally built, what went wrong along the way and what measurable result the project produced.
See All 6 Healthcare Operations Manager Jobs in Pennsylvania
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Find JobsHealthcare Operations Manager Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Healthcare Operations Manager Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
What Pennsylvania Employers Look For
The qualifications that appear most often in healthcare operations manager jobs across Pennsylvania.
- Bachelor's degree in healthcare administration, public health, or a directly related field required
- Relevant operational or administrative experience within a Pennsylvania healthcare setting preferred
- Proficiency with electronic health record systems such as Epic or Cerner commonly required
- Knowledge of Pennsylvania Department of Health regulations and Joint Commission standards expected
- Demonstrated ability to lead cross-functional teams and manage departmental budgets
- Master's degree in healthcare administration or business administration increasingly requested for senior roles
Healthcare Operations Manager Jobs in Pennsylvania: Frequently Asked Questions
How do you become a healthcare operations manager in Pennsylvania?
A bachelor's degree in healthcare administration, public health, or business is the standard starting point for this role in Pennsylvania. No single state-issued license is required, but many employers expect familiarity with Pennsylvania Department of Health regulations and prefer candidates who hold or are pursuing credentials such as the Fellow of the American College of Healthcare Executives designation. Practical experience in a Pennsylvania clinical or administrative setting is consistently valued over credentials alone.
Which companies hire healthcare operations managers in Pennsylvania?
Employers hiring healthcare operations managers in Pennsylvania right now include DaVita, Allied Universal, and Custom Care Pharmacy, based on current listings on Migrate Mate as of October 2026. Pennsylvania's large integrated health systems, regional hospital networks, and multisite long-term care operators generate the most consistent volume of openings across the state.
Which Pennsylvania cities have the most healthcare operations manager jobs?
Philadelphia, Milton, and Horsham post the most healthcare operations manager openings in Pennsylvania. Philadelphia leads because of its dense concentration of academic medical centers and large health system headquarters, Pittsburgh follows with UPMC's sprawling regional footprint, and Allentown draws hiring from Lehigh Valley Health Network and the region's growing suburban health campuses.
Are there remote healthcare operations manager jobs in Pennsylvania?
Yes, but they're less common than in purely desk-based fields, since much of the role involves direct oversight of staff, facilities, and workflows on site. About 100% of healthcare operations manager openings tied to Pennsylvania are remote or hybrid as of October 2026, and the positions most likely to allow remote work are those focused on revenue cycle management, analytics, or policy and compliance functions.
How can I get hired as a healthcare operations manager in Pennsylvania with little or no experience?
The most realistic entry path is moving into the role from a healthcare coordinator, medical office supervisor, or clinical team lead position within a Pennsylvania health system. UPMC, Penn Medicine, and Geisinger all run formal administrative development programs and associate administrator fellowships designed for candidates with limited direct management experience. Earning a Certified Healthcare Administrative Professional credential and applying to department supervisor or operations associate roles at community hospitals and outpatient clinics builds the foundation most Pennsylvania hiring managers look for before promoting into a full manager role.
Where can I find and apply to healthcare operations manager jobs in Pennsylvania?
You can find and apply to healthcare operations manager jobs in Pennsylvania on Migrate Mate, which lists current openings from employers across the state. Search the available roles, find the ones that fit your background and location, and apply directly.
See All 6 Healthcare Operations Manager Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
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