Legal Administrative Assistant Jobs in Massachusetts

Barnstable, MA
$26–$32 per hour, depending on experience
Full-Time Preferred | Part-Time Considered
Monday–Friday | 9:00 a.m.–5:00 p.m.

A small, established law firm in Barnstable is seeking a dependable, organized, and personable Legal Administrative Assistant / Office Assistant to assist with the day-to-day administrative needs of the office.

This is a hands-on position with a variety of responsibilities. We are looking for someone who enjoys working in a professional, friendly, small-office environment and is comfortable taking initiative and helping wherever needed.

Prior experience working in a law office is preferred, particularly in a trusts and estates, probate, or real estate practice, but we are also willing to consider a strong administrative candidate without prior legal experience.

Responsibilities will include:

• Answering incoming telephone calls and taking and relaying messages
• Greeting clients and visitors
• Scheduling client meetings and maintaining calendars
• Checking, sorting, and distributing incoming mail
• Preparing bank deposits and depositing checks
• Scanning, copying, filing, and organizing documents
• Preparing files and conference rooms for client meetings and estate planning signings
• Serving as a witness for wills, trusts, powers of attorney, and other estate planning documents
• Communicating with clients regarding scheduling and routine administrative matters
• Running occasional local errands
• Ordering and maintaining office supplies
• Assisting attorneys and staff with general administrative tasks
• Helping keep the office organized and operating efficiently

Qualifications

The ideal candidate will be:

• Reliable, punctual, and professional
• Friendly and comfortable speaking with clients by telephone and in person
• Highly organized with good attention to detail
• Comfortable handling confidential and sensitive information
• Able to work independently and take initiative
• Comfortable using email, computers, scanners, copiers, and standard office software
• Able to prioritize multiple responsibilities in a small-office environment

Prior administrative experience is preferred. Previous experience as a legal assistant, legal secretary, receptionist, or administrative assistant in a law firm is strongly preferred.

Compensation & Benefits:

• $26 –$32 per hour, depending on experience
• 3% employer retirement-plan match
• Two weeks of paid vacation
• Up to two additional weeks of unpaid vacation
• Paid holidays
• Consistent Monday–Friday daytime schedule
• No nights or weekends
• Overtime at 1.5x hourly rate with prior approval

The position is ideally full-time, Monday through Friday from approximately 9:00 a.m. to 5:00 p.m., although we are open to discussing a part-time schedule for the right candidate. Health insurance is not currently offered.

We are looking for someone interested in becoming a dependable, long-term part of a small professional office.

To apply, please submit a resume along with a brief introduction describing your prior administrative or law-office experience and your availability.

Pay: $26.00 - $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Paid sick time
• Paid time off
• Retirement plan

Experience:

• Administrative: 2 years (Preferred)

Ability to Commute:

• Barnstable, MA 02630 (Preferred)

Work Location: In person