Office Administrator Jobs in Oregon
Office Administrator jobs in Oregon are concentrated in Portland, Salem, and Eugene, where healthcare systems, technology firms, and state government agencies drive consistent demand at every level from entry-level coordinators to senior executive assistants. Major employers with lasting Oregon footprints include Oregon Health and Science University, Nike, and the Oregon Department of Administrative Services. The most in-demand specialties are medical office administration, executive support, and operations coordination. See the openings below and apply to the ones that match your experience.
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About The Perfect Service
The Perfect Service is a Portland plumbing and drain cleaning company. Our technicians clear main line backups, replace water heaters, repair sewer lines, and handle emergency leaks for homeowners and businesses across the metro. The office runs the schedule, the paperwork, and the projects, and this role is at the center of all three.
Why This Role Is Different
Most dispatch jobs are about the board and nothing else. This one covers the whole job: the call, the schedule, the dispatch, the estimate, the purchase order, the invoice, and the larger projects that run for weeks.
We're building out ServiceTitan right now, so you'll help shape how our office works instead of just following a system someone else designed. We also use an AI phone agent and AI tools for office work, and we want someone who sees that as a help, not a threat.
What You'll Do
Phones and scheduling
- Answer customer calls, decide whether each one is routine, urgent, or an emergency, and book it
- Contact customers before and after appointments to confirm arrival windows and follow up on the work
- Pick up calls handed off by our AI phone agent and review AI call summaries for accuracy
- Schedule Plumbing Protection Plan maintenance visits for our members
Dispatch
- Own the ServiceTitan dispatch board: assign the right technician to each job based on skills, location, urgency, and job value
- Rework the schedule as emergencies, cancellations, and long-running jobs come up
- Give technicians complete job information before they arrive, and keep customers updated on timing
Estimates, purchase orders, and invoicing
- Help build estimates, check them for accuracy before they go out, and follow up on open ones until the customer decides
- Create purchase orders, coordinate with suppliers, and match supplier invoices against POs and job records
- Help build invoices for completed jobs, check them against the work performed before they go out, and follow up on unpaid balances
Project coordination
- Coordinate larger jobs such as sewer replacements, repipes, and water heater installs: scheduling, permits, materials, and customer communication from estimate to final payment
- Track callbacks and job outcomes, and flag problems to management early
What Success Looks Like After 90 Days
- Customers who call get booked, and our booked-call rate goes up instead of down
- The dispatch board is accurate all day, and technicians never show up missing information
- Estimates have follow-up, POs match invoices, and finished jobs are invoiced the same day
- ServiceTitan records are clean enough that anyone in the office can pick up any job
Must Haves
- At least 2 years in a dispatch, CSR, or office coordinator role at a plumbing company
- Daily, hands-on ServiceTitan experience: dispatch board, booking, and at least one of estimates, purchase orders, or invoicing
- Comfortable working alongside AI tools, including an AI phone agent, and able to spot and fix their errors
- Able to work in person at our SE Portland office
- Working knowledge of Portland metro geography for realistic routing
- Calm, clear phone manner with customers dealing with flooded basements and backed-up sewer lines
Nice to Have
- Permit coordination for plumbing work in Portland or Multnomah County
- Supplier account experience (Ferguson, Consolidated Supply, Hughes, or similar)
- Collections or accounts receivable experience
- Experience selling or managing maintenance memberships
- Bilingual in English and Spanish
Schedule
Monday to Friday, 8:00 AM to 5:00 PM, with a one-hour unpaid lunch away from the phones and two paid 10-minute breaks.
Pay
- $24 to $30 per hour based on experience
- Oregon paid sick leave
Where This Can Go
This role covers dispatch, back office, and project coordination. For the right person, it grows into office management or operations management as The Perfect Service grows.
How to Apply
Submit your resume and answer three questions:
- Which plumbing companies have you worked for, and what was your role?
- How long have you used ServiceTitan, and which parts did you use every day?
- Describe one AI tool you've used at work and one mistake you caught it making.
Pay: $24.00 - $30.00 per hour
Expected hours: 40.0 – 50.0 per week
Work Location: In person
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Where Oregon roles are concentrated, by current openings.
Office Administrator Job Market in Oregon
A snapshot from current Oregon openings, updated as new roles post.
Who's Hiring
What Oregon Employers Look For
The qualifications that appear most often in office administrator jobs across Oregon.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office support experience
- Strong written and verbal communication skills for internal and external correspondence
- Experience scheduling calendars, coordinating meetings, and managing office supplies
- Familiarity with office management software such as Google Workspace or QuickBooks
Office Administrator Jobs in Oregon: Frequently Asked Questions
How do you become a office administrator in Oregon?
Oregon does not require a state-issued license to work as an office administrator, so the path starts with an associate or bachelor's degree in business administration, office management, or a related field from a community college or university such as Portland Community College or the University of Oregon. Employers across healthcare, government, and tech consistently favor candidates who combine formal education with hands-on experience in scheduling, recordkeeping, and office software.
Which companies hire office administrators in Oregon?
Companies currently hiring office administrators in Oregon include Young Life, Day Wireless, and Builders FirstSource, per current listings on Migrate Mate as of November 2026. Oregon's mix of large healthcare networks, state agencies, and established technology companies creates steady year-round demand for office administrators across the Portland metro and the Willamette Valley.
Which Oregon cities have the most office administrator jobs?
Portland, Hermiston, and Hood River have the most office administrator openings in Oregon. Portland leads because it anchors the state's largest concentration of corporate headquarters, healthcare systems, and professional services firms, while Salem's openings are driven heavily by state government agencies and Salem Health, and Eugene benefits from the University of Oregon and PeaceHealth as anchor employers.
Are there remote office administrator jobs in Oregon?
Yes, but they're less common than in purely digital roles, since office administrators often handle on-site tasks like mail, facilities coordination, and in-person support. About 0% of office administrator openings tied to Oregon are remote or hybrid as of November 2026, and those opportunities tend to concentrate in scheduling, data entry, and executive calendar management functions that translate well to a home office setup.
How can I get hired as a office administrator in Oregon with little or no experience?
The most realistic entry point is applying to receptionist, office coordinator, or administrative assistant roles at Oregon's large healthcare systems such as Oregon Health and Science University or Providence Health, which regularly onboard candidates at the entry level and provide internal advancement paths. Portland Community College and Lane Community College offer short certificate programs in office administration that give applicants a credential edge, and state of Oregon agencies frequently post entry-level administrative specialist positions open to candidates without years of prior experience.
Where can I find and apply to office administrator jobs in Oregon?
You can find and apply to office administrator jobs in Oregon on Migrate Mate, which lists current openings from employers hiring across the state. Search the listings to find roles that match your experience level and location, then apply directly to the ones that fit.
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