Project Assistant Jobs in Washington

Description

Assistant Project Manager

(Construction Project Coordinator 2)

Monday - Friday | 8AM - 5PM | HYBRID NOTE:

The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible. Additionally, this is a home-based hybrid position, with the requirement to come into the office and travel to project sites as needed.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Facility Professional Services (FPS) Division provides professional public works project management, energy efficiency and facility planning services to effectively meet the needs of its customers in support of their service to Washington.

About the Opportunity:

As an Assistant Project Manager within the Engineering & Architectural Services Department, you will provide journey-level project management and technical guidance for minor public works facility improvement projects. Working under the supervision of a Senior Project Manager, you will manage small-scale design and construction projects for state agencies and community colleges, ensuring effective cost and risk control measures are in place. Your day-to-day work will involve coordinating multi-disciplinary architectural and engineering plans prepared by private consulting firms, providing general construction oversight and field representation, and serving as a vital collaborative liaison with client agency representatives at your assigned campus facilities.

Duties

Some of what you’ll enjoy doing includes:

• Provides comprehensive project support to Senior Project Managers, Campus Operations, and other key stakeholders throughout the construction lifecycle.
• Attends and actively participates in construction kick-off and regular progress meetings to monitor project milestones.
• Delivers general construction oversight, tracks project progress, and ensures the proper and timely closeout of capital projects and tenant improvements.
• Assists in identifying construction or warranty claims and resolving issues related to substantial completion, final completion, and final acceptance.
• Collaborates with the Senior Project Manager and Claims and Disputes Manager to evaluate costs, damages, and resolutions related to construction claims and contract disputes.
• Manages all phases of project delivery from initial scoping, budgeting, and design through permitting, procurement, construction, and close-out.
• Participates actively in scoping, coordination, design, permitting, and construction meetings to ensure successful project execution.
• Reviews, evaluates, and approves project invoices, contract amendments, change orders, and field authorizations within seven days of receipt to ensure timely payment and accuracy.
• Identifies warranty claims and resolves issues related to substantial completion, final completion, and final acceptance to guarantee proper project close-out.
• Maintain project files containing reports and photos on the program's shared drive and work closely with the Senior Project Manager to ensure proper documentation according to established agency standards and protocols.
• Other duties as needed.

Qualifications

Required Qualifications:

- Five (5) years of combined experience and/or education that demonstrates competency in architecture, engineering, or construction management.
+ Qualifying experience will be in architecture, engineering design, or facility construction, including experience managing capital projects, interpreting design documents, tracking schedules, and ensuring compliance with building codes and regulations.
+ Qualifying education will be in architecture, engineering, construction management, or related field.
- Broad knowledge of architectural, engineering design, and construction management principles, with an emphasis on planning, designing, and estimating costs for public buildings and facilities.
- Proven experience managing multiple public works projects concurrently, utilizing alternate procurement and delivery methods, and overseeing construction contract administration.
- Deep understanding of federal, state, and local government structures, public works laws, environmental regulations, and building or energy codes.
- Strong leadership capability to manage multi-disciplinary teams and build positive, collaborative relationships with internal divisions, clients, contractors, stakeholders, and the public.
- Adaptable, strategic thinker with excellent written and verbal communication skills, a professional work ethic, and proficiency in project scheduling and business software.

Diversity Equity and Inclusion (DEI) Competencies

Incumbents to this position must possess and demonstrate the following competencies:
- Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
- Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
- Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
- Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
- Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Find the full DEI competencies and their descriptions on this page.

Preferred Qualifications:

- Experience with budget development, financial processes, and the comprehensive management of design, construction, and project documentation.
- Competency in performing QA reviews, constructability checks, and lifecycle cost analyses for architectural, engineering, and landscaping plans.
- Ability to interpret and enforce contract requirements, building codes, and industry standards (e.g., NFPA, ASME, ANSI) while ensuring contractor compliance with inspection schedules.
- Understanding of regulations for public state-owned lands, construction dispute resolution strategies, and sustainable building practices like LEED Silver and Net-Zero principles.

Supplemental Information

How to Apply:

Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please attach the following documents to be considered for the position. Failure to do so may result in you not being considered for the position:

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position.
• A current resume detailing your experience and education.
• A list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview).

Do not attach any documents that include photos or private information (social security number, year of birth, etc.)

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section or supplemental questions of the application. Please do not “refer to resume” for detail, or your application may be disqualified.

Background Check Notice:

Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:

For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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