Administrative Assistant Jobs in Iowa
Administrative Assistant jobs in Iowa concentrate in healthcare systems, higher education, insurance, and agribusiness, with steady demand at every level from entry-level office support to senior executive assistant. Des Moines, Cedar Rapids, and Iowa City are the largest hiring markets, where employers like UnityPoint Health, Nationwide Insurance, and the University of Iowa maintain consistent administrative staffing needs. The most in-demand specialties include executive support, medical office administration, and legal administrative roles. Find a role that fits below and apply directly.
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Job Description
- Operate a mass document scanner and import documents into the imaging system, assigning accurate indexing codes.
- Index documents into the appropriate ERMS folders using customer information and assigned route codes.
- Determine whether documents should be routed or dropped based on written instructions and route codes.
- Review and correct poor-quality scans prior to storage to ensure clear and accurate images.
- Verify that all pages within a document belong to the same customer by reviewing each page individually.
- Provide backup to mailroom responsibilities.
- Create new customer records when needed, entering available demographic and identifying information.
- Verify customer information through thorough document review and available online resources.
- Review and process driving record inquiries submitted by phone or on paper, including Court Certified Driving Record requests.
- Maintain accurate driving records in full compliance with Iowa Code, Administrative Rules, and federal MCSIA requirements.
- Positive attitude
- Top notch customer service
- Problem solving
- Organization skills
- Time management
- Prefers a team-oriented environment
- Competitive pay and benefits package including health, dental, flexible spending, and life insurance.
- Insurance benefits start the first of the month following 30 days of employment. 2025 health and dental insurance premiums can be found here.
- Opportunities for professional growth and development.
- Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
- Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
- Optional 401A plan with employer contributions.
- Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).
Iowa DOT complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the EEO & ADA Officer at 515-689-1009 or via email at amy.weerheim@iowadot.us.
NOTICE: This position is a covered position under the REAL ID Act of 2005, 49 U.S.C. § 30301 note, as further defined in 6 CFR Part 37. Any applicant selected for employment in this position must submit to and pass a background check of the form and content required by 6 CFR 37.45.
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.
Minimum Qualification Requirements
No specific education or work experience required.
For more information click on this link to view the job description
Additional Qualification Requirements
Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.
Job Description
- Operate a mass document scanner and import documents into the imaging system, assigning accurate indexing codes.
- Index documents into the appropriate ERMS folders using customer information and assigned route codes.
- Determine whether documents should be routed or dropped based on written instructions and route codes.
- Review and correct poor-quality scans prior to storage to ensure clear and accurate images.
- Verify that all pages within a document belong to the same customer by reviewing each page individually.
- Provide backup to mailroom responsibilities.
- Create new customer records when needed, entering available demographic and identifying information.
- Verify customer information through thorough document review and available online resources.
- Review and process driving record inquiries submitted by phone or on paper, including Court Certified Driving Record requests.
- Maintain accurate driving records in full compliance with Iowa Code, Administrative Rules, and federal MCSIA requirements.
- Positive attitude
- Top notch customer service
- Problem solving
- Organization skills
- Time management
- Prefers a team-oriented environment
- Competitive pay and benefits package including health, dental, flexible spending, and life insurance.
- Insurance benefits start the first of the month following 30 days of employment. 2025 health and dental insurance premiums can be found here.
- Opportunities for professional growth and development.
- Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
- Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
- Optional 401A plan with employer contributions.
- Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).
Iowa DOT complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the EEO & ADA Officer at 515-689-1009 or via email at amy.weerheim@iowadot.us.
NOTICE: This position is a covered position under the REAL ID Act of 2005, 49 U.S.C. § 30301 note, as further defined in 6 CFR Part 37. Any applicant selected for employment in this position must submit to and pass a background check of the form and content required by 6 CFR 37.45.
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.
Minimum Qualification Requirements
No specific education or work experience required.
For more information click on this link to view the job description
Additional Qualification Requirements
Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.
See All 39 Administrative Assistant Jobs in Iowa
Find roles in Iowa that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Iowa
Where Iowa roles are concentrated, by current openings.
Administrative Assistant Job Market in Iowa
A snapshot from current Iowa openings, updated as new roles post.
Who's Hiring
What Iowa Employers Look For
The qualifications that appear most often in administrative assistant jobs across Iowa.
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- High school diploma or equivalent required, associate or bachelor's degree preferred
- Two or more years of administrative or office support experience in a professional setting
- Strong written and verbal communication skills for correspondence and stakeholder coordination
- Ability to manage calendars, schedule meetings, and coordinate travel arrangements independently
- Experience with office management software and document management or recordkeeping systems
Administrative Assistant Jobs in Iowa: Frequently Asked Questions
How do you become a administrative assistant in Iowa?
Administrative assistants in Iowa do not require a state-issued license, but employers consistently prefer candidates with an associate degree in business administration or office management, or a professional certification such as the Certified Administrative Professional credential. Iowa community colleges including Des Moines Area Community College and Kirkwood Community College offer relevant programs. Building proficiency in business software and gaining experience through internships or entry-level clerical roles are the most direct paths to full-time placement.
How much do administrative assistants make in Iowa?
Administrative assistants in Iowa earn a median of about $62,340 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $45,230 for the lowest 10% to over $83,600 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Iowa?
Iowa administrative assistant roles are posted by State of Iowa, Southeastern Community College, and Vylor and others right now, based on current listings on Migrate Mate as of October 2026. Iowa's concentration of large healthcare systems, insurance carriers, and state government agencies means consistent administrative hiring well beyond seasonal fluctuations.
Which Iowa cities have the most administrative assistant jobs?
Des Moines, Cedar Rapids, and Ankeny have the most administrative assistant openings in Iowa. Des Moines drives the largest share through its concentration of insurance headquarters, financial services firms, and state government offices, while Cedar Rapids and Iowa City generate steady demand through manufacturing operations, healthcare systems, and university administration.
Are there remote administrative assistant jobs in Iowa?
Yes, and more than many office roles. About 23% of administrative assistant openings tied to Iowa are remote or hybrid as of October 2026, reflecting the desk-based and communication-heavy nature of the work. Roles focused on scheduling, document management, data entry, and executive correspondence are the most likely to offer flexible or fully remote arrangements.
How can I get hired as a administrative assistant in Iowa with little or no experience?
The most realistic entry path is applying for receptionist, office clerk, or administrative coordinator roles at Iowa's large healthcare networks and university systems, which regularly bring in entry-level candidates and provide on-the-job training. UnityPoint Health and the University of Iowa health system both post support roles suited to candidates without deep experience. Completing an administrative certificate program at a community college and demonstrating strong Microsoft Office skills gives applicants a clear edge over other entry-level candidates.
Where can I find and apply to administrative assistant jobs in Iowa?
You can find and apply to administrative assistant jobs in Iowa on Migrate Mate, which lists current Iowa openings updated regularly. Search the available roles, find ones that match your experience and location, and apply directly to the employers posting them.
See All 39 Administrative Assistant Jobs in Iowa
Find roles in Iowa that match your experience and apply in just a few clicks.
Find Administrative Assistant Jobs