Administrative Assistant Jobs in Tennessee
Administrative Assistant jobs in Tennessee are concentrated in healthcare systems, state government, logistics, and financial services, with consistent demand from entry-level coordinators through senior executive assistants. Nashville, Memphis, and Knoxville lead hiring volume, anchored by employers like HCA Healthcare, FedEx, and the Tennessee Valley Authority. The most in-demand specialties include medical office administration, legal support, and executive-level coordination for corporate headquarters. See the openings below and apply to the ones that match your experience.
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About Us
At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions.
What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.
Why Gresham Smith?
When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.
About You
We’re looking for someone who has:
- High school diploma (or GED) is required; prefer a Bachelor's degree / Associate's degree in Business Administration or equivalent field.
- Good communication skills; oral and written
- Consistent professional dress and manner
- Able to contribute positively as part of a team, helping staff as requested
- 1-3 years’ experience supporting an Architectural/Engineering/Design firm, is preferred.
- Deltek Vision, Newforma software knowledge also preferred
- Excellent Microsoft Office Suite skills including Word, Excel, PowerPoint, and Teams
As an Administrative Assistant, you will:
- Greet guests in a professional and friendly manner.
- Maintain workplace security through building portal and company badging protocols.
- Assist with building parking cards and validations.
- Answering, forwarding, and screening calls.
- Order and maintain all supplies (office, copier, kitchen, etc)
- Maintain a clean and organized desk and community areas, as needed
- Assist department managers and business development leaders, as requested.
- Receive and screen telephone calls and visitors and refer to appropriate staff.
- Provide information regarding office/department policies or procedures and Firm news.
- Type letters, memos, reports, narratives, and proposals from handwritten notes or other sources, as well as format the Gresham Smith way, edit and proofread materials such as letters, technical documents and forms.
- Schedule and coordinator appointments, calls, travel, training classes and site visits.
- Receive, sort and distribute mail and incoming faxes; prepare online labels for Federal Express packages.
- Organize, establish and maintain record-keeping systems for correspondence, documents and records. Sort and box/bag items for archiving, when necessary.
- Process weekly expense reports for various individuals, meeting Accounting’s cutoff every Friday at 5:00 PM CST.
- Coordinate timesheet approvals. Maintain department calendars. Prepare check requests for pre-approved society memberships and miscellaneous invoices.
Your work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture.
Join Us
If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.
Here’s what you can expect:
Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement.
Culture that Cares: 93% of employees say they feel cared for, and 96% are confident in our future success.
Competitive Benefits:
- Flexible Schedules & Generous PTO
- Healthcare (Medical, Dental, Vision, Wellness Programs)
- 401(k) with Company Match
- Short- & Long-term Disability, Paid Life & AD&D
- Supplemental, Critical Care, Pet, Legal & ID Theft Insurance
- Family Planning and Parental Leave
- Mass/Public Transit Program
- Telemedicine and Employee Assistance Program
Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply!
GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party. Any such unsolicited resumes or candidate information—sent to hiring managers or any employee—become the property of GRESHAM SMITH.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
About Us
At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions.
What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.
Why Gresham Smith?
When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.
About You
We’re looking for someone who has:
- High school diploma (or GED) is required; prefer a Bachelor's degree / Associate's degree in Business Administration or equivalent field.
- Good communication skills; oral and written
- Consistent professional dress and manner
- Able to contribute positively as part of a team, helping staff as requested
- 1-3 years’ experience supporting an Architectural/Engineering/Design firm, is preferred.
- Deltek Vision, Newforma software knowledge also preferred
- Excellent Microsoft Office Suite skills including Word, Excel, PowerPoint, and Teams
As an Administrative Assistant, you will:
- Greet guests in a professional and friendly manner.
- Maintain workplace security through building portal and company badging protocols.
- Assist with building parking cards and validations.
- Answering, forwarding, and screening calls.
- Order and maintain all supplies (office, copier, kitchen, etc)
- Maintain a clean and organized desk and community areas, as needed
- Assist department managers and business development leaders, as requested.
- Receive and screen telephone calls and visitors and refer to appropriate staff.
- Provide information regarding office/department policies or procedures and Firm news.
- Type letters, memos, reports, narratives, and proposals from handwritten notes or other sources, as well as format the Gresham Smith way, edit and proofread materials such as letters, technical documents and forms.
- Schedule and coordinator appointments, calls, travel, training classes and site visits.
- Receive, sort and distribute mail and incoming faxes; prepare online labels for Federal Express packages.
- Organize, establish and maintain record-keeping systems for correspondence, documents and records. Sort and box/bag items for archiving, when necessary.
- Process weekly expense reports for various individuals, meeting Accounting’s cutoff every Friday at 5:00 PM CST.
- Coordinate timesheet approvals. Maintain department calendars. Prepare check requests for pre-approved society memberships and miscellaneous invoices.
Your work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture.
Join Us
If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.
Here’s what you can expect:
Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement.
Culture that Cares: 93% of employees say they feel cared for, and 96% are confident in our future success.
Competitive Benefits:
- Flexible Schedules & Generous PTO
- Healthcare (Medical, Dental, Vision, Wellness Programs)
- 401(k) with Company Match
- Short- & Long-term Disability, Paid Life & AD&D
- Supplemental, Critical Care, Pet, Legal & ID Theft Insurance
- Family Planning and Parental Leave
- Mass/Public Transit Program
- Telemedicine and Employee Assistance Program
Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply!
GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party. Any such unsolicited resumes or candidate information—sent to hiring managers or any employee—become the property of GRESHAM SMITH.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
See All 61 Administrative Assistant Jobs in Tennessee
Find roles in Tennessee that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Tennessee
Where Tennessee roles are concentrated, by current openings.
Administrative Assistant Job Market in Tennessee
A snapshot from current Tennessee openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Education
- Manufacturing
- Technology & Software
- Healthcare & Medical Services
What Tennessee Employers Look For
The qualifications that appear most often in administrative assistant jobs across Tennessee.
- Associate or bachelor's degree in business administration or a related field preferred
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office support experience in a professional setting
- Strong written and verbal communication skills for coordinating with staff and vendors
- Experience managing calendars, scheduling meetings, and handling correspondence independently
- Familiarity with document management systems and basic bookkeeping or invoicing procedures
Administrative Assistant Jobs in Tennessee: Frequently Asked Questions
How do you become a administrative assistant in Tennessee?
Administrative assistants in Tennessee do not require a state-issued license, but most employers expect at minimum a high school diploma or GED, with an associate degree in business administration or office technology from a Tennessee College of Applied Technology giving candidates a clear hiring edge. Completing a program through institutions like Nashville State Community College or Pellissippi State, combined with proficiency in standard office software, positions candidates well for entry-level openings across state government, healthcare, and corporate settings.
How much do administrative assistants make in Tennessee?
Administrative assistants in Tennessee earn a median of about $68,190 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $45,580 for the lowest 10% to over $98,100 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Tennessee?
Companies currently hiring administrative assistants in Tennessee include Tennessee State Government, In-N-Out Burger, and University of Tennessee, per current listings on Migrate Mate as of October 2026. Tennessee's concentration of healthcare networks, logistics firms, and state agency offices means administrative roles open frequently and across a wide range of industries throughout the state.
Which Tennessee cities have the most administrative assistant jobs?
Nashville, Memphis, and Knoxville have the most administrative assistant openings in Tennessee. Nashville dominates due to its dense concentration of corporate headquarters, healthcare networks, and state government offices, while Memphis draws volume from logistics and distribution employers, and Knoxville's openings are driven by the University of Tennessee system and energy sector organizations anchored by the Tennessee Valley Authority.
Are there remote administrative assistant jobs in Tennessee?
Yes, and more than many office roles. About 20% of administrative assistant openings tied to Tennessee are remote or hybrid as of October 2026, reflecting how much of the work centers on digital communication, scheduling, and document handling. The tasks most commonly done remotely include calendar management, email correspondence, and data entry, while roles requiring in-person reception or on-site file handling remain predominantly on-site.
How can I get hired as a administrative assistant in Tennessee with little or no experience?
The most realistic entry path is through a Tennessee College of Applied Technology office technology program or a community college certificate, which Tennessee employers treat as a credible starting point. Large Tennessee healthcare systems like HCA Healthcare and Vanderbilt University Medical Center frequently hire administrative coordinators and patient services representatives, roles that function as direct on-ramps into broader administrative work. Transferable experience from customer service, retail management, or data entry strengthens an application considerably, and candidates who demonstrate proficiency in scheduling software gain an immediate advantage.
Where can I find and apply to administrative assistant jobs in Tennessee?
You can find and apply to administrative assistant jobs in Tennessee on Migrate Mate, which lists current openings across the state. Search the roles that fit your experience level and target industry, then apply directly to the ones that match. No sign-up is required to search available positions.
See All 61 Administrative Assistant Jobs in Tennessee
Find roles in Tennessee that match your experience and apply in just a few clicks.
Find Administrative Assistant Jobs