Business Office Associate Jobs in Minnesota
Business Office Associate jobs in Minnesota are concentrated in the Twin Cities metro, Rochester, and Duluth, where healthcare systems, financial services firms, and regional headquarters drive steady demand from entry-level coordinators to senior administrative specialists. Employers with deep roots in the state, including Mayo Clinic, Allina Health, and Securian Financial, hire business office associates across revenue cycle management, patient accounts, and administrative operations. The most in-demand specialties are medical billing coordination, accounts receivable, and front-office administration. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 11+ Business Office Associate jobs
Position Summary
Responsible for managing accounts receivable, month end processes, accounts payable, and general reporting for assigned facilities. Responsible for overall management and general administration support for assigned facilities.
Hourly Wage: $29.00 - $30.00 per hour, depending on experience
Work Environment: Remote
Schedule: 1.0 FTE. Full-Time / Monday - Friday 8:00am - 5:00pm CST
Position Functions and Responsibilities
- Verify, maintain and reconcile assigned payer A/R accounts in applicable software.
- Analyze and submit billing of assigned payers according to company established deadline.
- Coordinate with facility teams and billing specialist to ensure accuracy of census and ancillary items.
- Communicate with state and county offices to obtain and provide necessary information on residents/tenants.
- Communicate with billing specialist to obtain and provide necessary information on residents
- Communicate with assigned facility team members to obtain and provide necessary information for billing.
- Review aging: follow up on any account if it is in arrears per company established policies.
- Coordinate and enter daily deposits, balance daily receipts, and post daily journal payments.
- Prepare and reconcile month end processes to meet company deadline.
- Prepare reports, including collection notes and the A/R aging report by company deadline.
- Manage and process invoices and required reporting with payables systems.
- Complete required reporting, including Certificate of Rent Paid’s, and other reporting requested by other departments.
- Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
- Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
- Maintain a positive attitude in relation to customer service program.
- Comply with established safety rules and regulations.
- Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
- Understand, comply with, and promote all rules regarding resident’s rights.
- Abide by the facility’s policies, procedures, and practices.
- Attend meetings and mandatory in-services.
- All other duties as needed.
Qualifications
Experience and Education
- High school graduate or equivalent.
- Minimum of three years’ experience in a business office environment, preferably health care oriented.
Knowledge, Skills, and Abilities
- Must be able to relate professionally, positively, and cooperatively with residents, resident’s families, and employees.
- Must possess proficient computer skills, including email use.
- Must be capable of maintaining regular attendance.
- Must meet all local health regulations and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Must be capable of performing the Essential Job Functions of this job, with or without reasonable accommodation.
In accordance with the Americans with Disabilities Act, all essential job functions are required. Management reserves the right to change job responsibilities, duties, and hours as needs change. This document is for management communication only and is not intended to imply a written or implied contract of employment.
Physical Demands
The following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Walking/mobility, reaching, bending, lifting or repositioning residents, grasping, pushing medication carts, pulling, fine hand coordination, ability to hear and respond to pages, ability to understand and follow written and oral instructions and directions, ability to read and write and do mathematical percentile, ability to communicate with the residents and others, ability to distinguish smells, tastes, and temperatures, and ability to remain calm in emergency situations and when handling multiple tasks.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
Position Summary
Responsible for managing accounts receivable, month end processes, accounts payable, and general reporting for assigned facilities. Responsible for overall management and general administration support for assigned facilities.
Hourly Wage: $29.00 - $30.00 per hour, depending on experience
Work Environment: Remote
Schedule: 1.0 FTE. Full-Time / Monday - Friday 8:00am - 5:00pm CST
Position Functions and Responsibilities
- Verify, maintain and reconcile assigned payer A/R accounts in applicable software.
- Analyze and submit billing of assigned payers according to company established deadline.
- Coordinate with facility teams and billing specialist to ensure accuracy of census and ancillary items.
- Communicate with state and county offices to obtain and provide necessary information on residents/tenants.
- Communicate with billing specialist to obtain and provide necessary information on residents
- Communicate with assigned facility team members to obtain and provide necessary information for billing.
- Review aging: follow up on any account if it is in arrears per company established policies.
- Coordinate and enter daily deposits, balance daily receipts, and post daily journal payments.
- Prepare and reconcile month end processes to meet company deadline.
- Prepare reports, including collection notes and the A/R aging report by company deadline.
- Manage and process invoices and required reporting with payables systems.
- Complete required reporting, including Certificate of Rent Paid’s, and other reporting requested by other departments.
- Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
- Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
- Maintain a positive attitude in relation to customer service program.
- Comply with established safety rules and regulations.
- Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
- Understand, comply with, and promote all rules regarding resident’s rights.
- Abide by the facility’s policies, procedures, and practices.
- Attend meetings and mandatory in-services.
- All other duties as needed.
Qualifications
Experience and Education
- High school graduate or equivalent.
- Minimum of three years’ experience in a business office environment, preferably health care oriented.
Knowledge, Skills, and Abilities
- Must be able to relate professionally, positively, and cooperatively with residents, resident’s families, and employees.
- Must possess proficient computer skills, including email use.
- Must be capable of maintaining regular attendance.
- Must meet all local health regulations and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Must be capable of performing the Essential Job Functions of this job, with or without reasonable accommodation.
In accordance with the Americans with Disabilities Act, all essential job functions are required. Management reserves the right to change job responsibilities, duties, and hours as needs change. This document is for management communication only and is not intended to imply a written or implied contract of employment.
Physical Demands
The following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Walking/mobility, reaching, bending, lifting or repositioning residents, grasping, pushing medication carts, pulling, fine hand coordination, ability to hear and respond to pages, ability to understand and follow written and oral instructions and directions, ability to read and write and do mathematical percentile, ability to communicate with the residents and others, ability to distinguish smells, tastes, and temperatures, and ability to remain calm in emergency situations and when handling multiple tasks.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
See All 11 Business Office Associate Jobs in Minnesota
Find roles in Minnesota that match your experience and apply in just a few clicks.
Find JobsBusiness Office Associate Jobs by City in Minnesota
Where Minnesota roles are concentrated, by current openings.
Business Office Associate Job Market in Minnesota
A snapshot from current Minnesota openings, updated as new roles post.
Who's Hiring
What Minnesota Employers Look For
The qualifications that appear most often in business office associate jobs across Minnesota.
- High school diploma or GED required, associate degree in business or healthcare administration preferred
- One to three years of administrative, billing, or office coordination experience in a clinical or corporate setting
- Proficiency in Microsoft Office Suite, especially Excel and Word, and familiarity with electronic health record systems
- Strong knowledge of medical billing codes, insurance verification, or accounts receivable processes
- Demonstrated ability to handle confidential records in compliance with HIPAA and organizational privacy policies
- Effective written and verbal communication skills for coordinating with patients, vendors, and internal departments
Business Office Associate Jobs in Minnesota: Frequently Asked Questions
How do you become a business office associate in Minnesota?
Most business office associate roles in Minnesota require a high school diploma or equivalent, though employers strongly prefer an associate or bachelor's degree in business administration, healthcare management, or a related field from a Minnesota State Colleges and Universities program or a private institution. There is no state-issued license for the role itself, but candidates working in healthcare settings benefit from earning a Certified Revenue Cycle Specialist credential through the Healthcare Financial Management Association, which is widely recognized by Minnesota hospital systems.
Which companies hire business office associates in Minnesota?
Employers hiring business office associates in Minnesota right now include Benedictine, Cura Health, and Lifespark, based on current listings on Migrate Mate as of September 2026. Minnesota's large integrated health systems and insurance carriers account for a significant share of openings, making healthcare-adjacent administrative experience a consistent advantage.
Which Minnesota cities have the most business office associate jobs?
The cities with the most business office associate openings in Minnesota are Rochester, Duluth, and Willmar. Minneapolis and Saint Paul dominate because the metro is home to major health systems, Fortune 500 corporate headquarters, and regional financial institutions, while Rochester's concentration of Mayo Clinic operations makes it one of the most active single-employer markets for administrative and revenue cycle roles in the state.
Are there remote business office associate jobs in Minnesota?
Yes, and more than many office roles, since billing coordination, accounts receivable, and administrative processing are well-suited to remote work. About 33% of business office associate openings tied to Minnesota are remote or hybrid as of September 2026, reflecting how broadly health systems and corporate employers have adopted flexible arrangements. Revenue cycle and insurance verification positions are the most likely to be fully remote.
How can I get hired as a business office associate in Minnesota with little or no experience?
The most realistic entry path is applying to administrative coordinator or patient services representative roles at large Minnesota health systems, which regularly hire candidates with no direct business office experience. Allina Health and HealthPartners run structured onboarding programs that train new hires on revenue cycle workflows and electronic health record platforms. Candidates transitioning from customer service, retail banking, or medical receptionist roles transfer directly relevant skills. Earning a Microsoft Office Specialist certification or completing a medical billing certificate from a Minnesota State community college gives an immediate credential edge.
Where can I find and apply to business office associate jobs in Minnesota?
You can find and apply to business office associate jobs in Minnesota on Migrate Mate, which lists current openings across the state. Search the available roles, identify the ones that match your experience and location preference, and apply directly to the positions that fit.
See All 11 Business Office Associate Jobs in Minnesota
Find roles in Minnesota that match your experience and apply in just a few clicks.
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