Business Operations Jobs at Johns Hopkins University with Visa Sponsorship
Johns Hopkins University hires for Business Operations roles across its academic medical centers, research divisions, and administrative units, covering functions like finance, procurement, HR operations, and project management. The university has a clear track record of sponsoring international talent in this function, making it a strong target if you're navigating work authorization.
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Get Access To All JobsINTRODUCTION
We are seeking an Administrator who will be responsible for directing the overall administrative, financial and operational activities of a large academic or research department and reports to a faculty director or executive leader. Areas of responsibility and oversight include financial management, strategic planning, research and academic administration, human resources, staff leadership, and facilities/space planning. The Administrator provides support and direction to faculty and staff in formulating and implementing the department’s programs and objectives. The Administrator generally reports directly to the Chair/executive leader and provides oversight of the department's administrative, financial, and operational activities. In situations where the Administrator doesn’t report directly to a faculty leader, extensive collaboration and coordination are still essential.
Specific Duties & Responsibilities
Financial Management
- Develop and oversee annual budget planning and preparation, projections and reporting.
- Provide financial analysis and program planning support for the department.
- Project and analyze long-term trends in the total budget for the department.
- Advise on resource needs and financial risks facing the department.
- Administer department’s general funds budget.
- Oversee fiscal management for sponsored research funding and other accounts: general funds, gifts, endowments, student scholarships and petty cash funds.
- Provide complex financial and other reports to the Chair/Executive leader, faculty, school, university, and outside agencies.
- Direct financial analysis processes, analyze business critical systems, and proactively resolve strategic issues that span multiple business areas.
- Oversee the release of funds for expenditures and the review/approval process for capital equipment.
- Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.
Planning
- Participate and provide analytic support for departmental strategic planning and goal setting for growth and viability.
- Collaborate with department leadership on long-term planning and analysis and resolution of short-term issues.
- Initiate and direct short and long-range planning and conduct feasibility studies for evaluation of new and existing programs and determining funding and staffing needs.
- Develop and implement operational plans to ensure program performance.
- Gather appropriate data from internal and external sources to measure performance in operations and provide information on operational trends to support planning requirements.
- Develop plans for new operating and oversight systems, which are sensitive to organizational needs to ensure efficient accomplishment of objectives, and secure resources as necessary.
Organizing & Implementing
- Assess and periodically update the infrastructure in the department that supports research, teaching and practice activities, and develop plans for maintaining and improving departmental resources.
- Responsible for developing and maintaining a sound management structure, operating policies, procedures, and staffing to meet the operational needs of the department.
- Identify opportunities and champion initiatives for continuous improvement in support of internal controls and financial reporting processes.
- Plan, execute and recommend programs and policies that will assure achievement of department goals and meet the department's financial needs.
- Prepare policy and planning documents, reports, and draft materials for the Chair/Executive leader.
- Monitor and prepare for the impact of changing regulatory policies on programs, faculty, and staff.
- Prepare and present an annual report on overall financial, teaching, research, and service performance of the department to the Chair/Executive and other identified stakeholders.
Managing
- Provide management support to department Chair/Executive leader and faculty to ensure efficient and effective administration of the department.
- Collaborate with and/or indirectly manage the senior administrative staff from various units across the department.
- Direct and supervise administrative and financial staff supporting department goals.
- Oversee the use of resources in accordance with plans and budgets and provide reports to ensure accountable leaders control resources in their areas of responsibility.
- Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
- Develop standards of performance for activities, monitor performance, and implement corrective actions as necessary.
- Develop and promote policies and procedures to improve operations of the department’s administrative unit and other areas of the department.
- Assure compliance with all University and funding agency regulations.
Human Resources Management
- Support the overall human resources and organizational development goals ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, training, orientation, career development and the equitable administration of compensation programs.
- Oversee and consult as needed with departmental/divisional/central HR on staffing and personnel management plans, employment and compensation issues, performance management issues, disciplinary actions, and salary planning.
- Assist as needed with faculty and staff recruitment, appointments, faculty salary packages, retention, and job actions.
Space
- Oversee the allocation and use of space as it relates to operations.
- Direct decisions regarding space planning, allocation, and utilization.
- Maintain systems to monitor space use and ensure adherence to policies.
- Oversee general facilities operations and collaborate with Facilities Management on space projects.
Climate Setting & Leadership
- Represent the Chair/Executive leader as needed to university administration and officers, and within the department to faculty and staff.
- Provide support and guidance to managers and other staff to meet performance and departmental objectives.
- Ensure staff and faculty are acquainted with department policies and procedures and communicate updates and changes in administrative policies as needed.
- Ensure appropriate internal and external information sharing, including the sharing of advice, assistance, and services. Serve as a source of information for all department members.
- Develop positive employee relations and communications through management visibility and interaction with employee groups.
- Serve on departmental and institutional committees.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s Degree in Finance, Accounting, Business or related field.
- Eight years of progressively responsible professional-level supervisory experience.
Preferred Qualifications
- Master’s Degree in a related field.
Department of Neuroscience - Administrator Responsibilities
The following responsibilities supplement the Finance & Business Administrator (M4) job description to reflect the scope and operational complexity of a large basic science department within the School of Medicine (SOM). This position provides administrative oversight, directs and coordinates all administrative functions, monitors financial performance and advises leadership on risks, opportunities, and resource allocation.
Strategic and Executive Operations
- Serve as strategic partner to the Department Director in advancing departmental priorities and major initiatives.
Departmental Communications and Executive Support
- Oversee strategic communications for the department and Director, including briefing materials, reports, and correspondence.
- Ensure consistent communication with faculty, staff, students, leadership, and external partners.
Department Governance and Institutional Collaboration
- Support departmental governance committees and coordinate related administrative processes.
- Serve as a key liaison between the department and the Institute for Basic Biomedical Sciences (IBBS), SOM leadership, and shared service units.
Classified Title: Administrator (Res & Aca/Non-clinical)
Job Posting Title (Working Title): Administrator (Neuroscience)
Role/Level/Range: L/04/LE
Starting Salary Range: $86,300 - $151,000 Annually ($140,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 37.5 hours per week
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Neuro Sci Neuroscience
Personnel area: School of Medicine
INTRODUCTION
We are seeking an Administrator who will be responsible for directing the overall administrative, financial and operational activities of a large academic or research department and reports to a faculty director or executive leader. Areas of responsibility and oversight include financial management, strategic planning, research and academic administration, human resources, staff leadership, and facilities/space planning. The Administrator provides support and direction to faculty and staff in formulating and implementing the department’s programs and objectives. The Administrator generally reports directly to the Chair/executive leader and provides oversight of the department's administrative, financial, and operational activities. In situations where the Administrator doesn’t report directly to a faculty leader, extensive collaboration and coordination are still essential.
Specific Duties & Responsibilities
Financial Management
- Develop and oversee annual budget planning and preparation, projections and reporting.
- Provide financial analysis and program planning support for the department.
- Project and analyze long-term trends in the total budget for the department.
- Advise on resource needs and financial risks facing the department.
- Administer department’s general funds budget.
- Oversee fiscal management for sponsored research funding and other accounts: general funds, gifts, endowments, student scholarships and petty cash funds.
- Provide complex financial and other reports to the Chair/Executive leader, faculty, school, university, and outside agencies.
- Direct financial analysis processes, analyze business critical systems, and proactively resolve strategic issues that span multiple business areas.
- Oversee the release of funds for expenditures and the review/approval process for capital equipment.
- Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.
Planning
- Participate and provide analytic support for departmental strategic planning and goal setting for growth and viability.
- Collaborate with department leadership on long-term planning and analysis and resolution of short-term issues.
- Initiate and direct short and long-range planning and conduct feasibility studies for evaluation of new and existing programs and determining funding and staffing needs.
- Develop and implement operational plans to ensure program performance.
- Gather appropriate data from internal and external sources to measure performance in operations and provide information on operational trends to support planning requirements.
- Develop plans for new operating and oversight systems, which are sensitive to organizational needs to ensure efficient accomplishment of objectives, and secure resources as necessary.
Organizing & Implementing
- Assess and periodically update the infrastructure in the department that supports research, teaching and practice activities, and develop plans for maintaining and improving departmental resources.
- Responsible for developing and maintaining a sound management structure, operating policies, procedures, and staffing to meet the operational needs of the department.
- Identify opportunities and champion initiatives for continuous improvement in support of internal controls and financial reporting processes.
- Plan, execute and recommend programs and policies that will assure achievement of department goals and meet the department's financial needs.
- Prepare policy and planning documents, reports, and draft materials for the Chair/Executive leader.
- Monitor and prepare for the impact of changing regulatory policies on programs, faculty, and staff.
- Prepare and present an annual report on overall financial, teaching, research, and service performance of the department to the Chair/Executive and other identified stakeholders.
Managing
- Provide management support to department Chair/Executive leader and faculty to ensure efficient and effective administration of the department.
- Collaborate with and/or indirectly manage the senior administrative staff from various units across the department.
- Direct and supervise administrative and financial staff supporting department goals.
- Oversee the use of resources in accordance with plans and budgets and provide reports to ensure accountable leaders control resources in their areas of responsibility.
- Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
- Develop standards of performance for activities, monitor performance, and implement corrective actions as necessary.
- Develop and promote policies and procedures to improve operations of the department’s administrative unit and other areas of the department.
- Assure compliance with all University and funding agency regulations.
Human Resources Management
- Support the overall human resources and organizational development goals ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, training, orientation, career development and the equitable administration of compensation programs.
- Oversee and consult as needed with departmental/divisional/central HR on staffing and personnel management plans, employment and compensation issues, performance management issues, disciplinary actions, and salary planning.
- Assist as needed with faculty and staff recruitment, appointments, faculty salary packages, retention, and job actions.
Space
- Oversee the allocation and use of space as it relates to operations.
- Direct decisions regarding space planning, allocation, and utilization.
- Maintain systems to monitor space use and ensure adherence to policies.
- Oversee general facilities operations and collaborate with Facilities Management on space projects.
Climate Setting & Leadership
- Represent the Chair/Executive leader as needed to university administration and officers, and within the department to faculty and staff.
- Provide support and guidance to managers and other staff to meet performance and departmental objectives.
- Ensure staff and faculty are acquainted with department policies and procedures and communicate updates and changes in administrative policies as needed.
- Ensure appropriate internal and external information sharing, including the sharing of advice, assistance, and services. Serve as a source of information for all department members.
- Develop positive employee relations and communications through management visibility and interaction with employee groups.
- Serve on departmental and institutional committees.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s Degree in Finance, Accounting, Business or related field.
- Eight years of progressively responsible professional-level supervisory experience.
Preferred Qualifications
- Master’s Degree in a related field.
Department of Neuroscience - Administrator Responsibilities
The following responsibilities supplement the Finance & Business Administrator (M4) job description to reflect the scope and operational complexity of a large basic science department within the School of Medicine (SOM). This position provides administrative oversight, directs and coordinates all administrative functions, monitors financial performance and advises leadership on risks, opportunities, and resource allocation.
Strategic and Executive Operations
- Serve as strategic partner to the Department Director in advancing departmental priorities and major initiatives.
Departmental Communications and Executive Support
- Oversee strategic communications for the department and Director, including briefing materials, reports, and correspondence.
- Ensure consistent communication with faculty, staff, students, leadership, and external partners.
Department Governance and Institutional Collaboration
- Support departmental governance committees and coordinate related administrative processes.
- Serve as a key liaison between the department and the Institute for Basic Biomedical Sciences (IBBS), SOM leadership, and shared service units.
Classified Title: Administrator (Res & Aca/Non-clinical)
Job Posting Title (Working Title): Administrator (Neuroscience)
Role/Level/Range: L/04/LE
Starting Salary Range: $86,300 - $151,000 Annually ($140,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 37.5 hours per week
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Neuro Sci Neuroscience
Personnel area: School of Medicine
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Get Access To All JobsTips for Finding Business Operations Jobs at Johns Hopkins University Jobs
Align your credentials with Hopkins procurement standards
Johns Hopkins Business Operations roles in procurement and finance often require familiarity with institutional purchasing systems. Document any experience with ERP platforms, grants management, or compliance frameworks before applying, since these map directly to their operational priorities.
Target roles tied to research administration units
Hopkins sponsors most consistently through its research and academic medical divisions. Business Operations openings attached to grant-funded departments tend to move faster through internal approval, which matters when your OPT clock or H-1B cap-gap window is tight.
Use Migrate Mate to filter open roles by visa type
Business Operations positions at Hopkins span multiple sponsorship categories. Use Migrate Mate to filter by the visa types the university actively sponsors for this function so you're targeting listings where your work authorization situation is already a fit.
Understand how university PERM timelines affect your offer
If you're targeting a Green Card pathway, ask during the offer stage whether the role is structured for PERM sponsorship. Johns Hopkins, like most large universities, processes PERM through DOL, and academic employers often begin earlier than corporate ones given faculty and staff planning cycles.
Clarify F-1 CPT or OPT eligibility with Hopkins HR early
Hopkins actively hires F-1 students for operational roles, but CPT eligibility depends on your program structure and school authorization, not the employer. Confirm your school's requirements before your first HR call so you can address work authorization cleanly and without delays.
Prepare for behavioral interviews focused on institutional compliance
Hopkins Business Operations interviews frequently probe experience with audit readiness, policy adherence, and cross-functional coordination. Frame your examples around regulated environments, whether healthcare, research, or higher education, to signal you can operate within a complex institutional structure.
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Find Business Operations at Johns Hopkins University JobsFrequently Asked Questions
Does Johns Hopkins University sponsor H-1B visas for Business Operations?
Yes, Johns Hopkins University sponsors H-1B visas for Business Operations roles. The university's size, its research enterprise, and its established international hiring infrastructure make it one of the more reliable H-1B sponsors in the education sector. Roles in finance, procurement, HR operations, and project management within academic or medical divisions are commonly supported through H-1B petitions.
How do I apply for Business Operations jobs at Johns Hopkins University?
Applications go through the Johns Hopkins Careers portal, where you'll filter by department or job category. Business Operations roles are posted across divisions including the medical center, Bloomberg School of Public Health, and central administration. You can also use Migrate Mate to browse open Business Operations positions at Johns Hopkins that align with your specific visa sponsorship needs before applying directly through the university's portal.
Which visa types does Johns Hopkins University typically use for Business Operations roles?
Johns Hopkins sponsors H-1B visas most commonly for Business Operations professionals. The university also supports TN status for Canadian and Mexican nationals in qualifying roles, and actively hires F-1 students through OPT and CPT for operational positions. For longer-term employees, EB-2 and EB-3 Green Card sponsorship through PERM is available, particularly in established, full-time staff roles.
What qualifications does Johns Hopkins University expect for Business Operations roles?
Most Business Operations roles require a bachelor's degree in business, finance, accounting, or a related field. Mid-level and senior positions often expect experience with ERP systems, grant or contract administration, or compliance in a regulated environment. Higher education or healthcare operations experience is a differentiator, since Hopkins values candidates already familiar with institutional procurement rules and audit requirements.
How do I plan my timeline when pursuing an H-1B role at Johns Hopkins University?
The H-1B cap runs on a federal fiscal year cycle, with USCIS accepting registrations in March for an October 1 start date. If you're on OPT, you need your employer to file before your OPT expires, and cap-gap protection only applies if you're already in F-1 status. Starting your job search at Johns Hopkins six to nine months before your authorization expires gives you realistic buffer to complete offer, LCA certification through DOL, and USCIS filing.
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