Program Assistant Jobs in Colorado

Department Information

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• MotivateMe employee wellness program
• Excellent work-life programs, such as flexible schedules, training and more
• Access to participate in employer-supported employee affinity spaces
• RTD EcoPass Commuter Program
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
  
  
  

Description of Job

PAY FOR POSITION:

The purpose of the unit is to manage and coordinate staffing activities within FAMLI, including recruitment, hiring, onboarding, and compliance. The unit works alongside HR, Payroll, hiring managers, and employees to ensure that the right employees are onboarded timely, ensuring rules, regulations, and organizational policies are followed.

The purpose of staffing coordinators is to manage and coordinate staffing activities within FAMLI, including recruitment, hiring, onboarding, and compliance. They work closely with HR, hiring managers, and employees to ensure that the right employees are onboarded timely while adhering to rules, regulations, and organizational policies. They may also analyze staffing data, identify trends, and make recommendations to optimize staffing processes. Compliance and policy adherence are key responsibilities for staffing coordinators, as they ensure that the organization's staffing practices and policies comply with applicable HR rules and regulations. Their role is essential in supporting the overall success of the organization by maintaining an efficient and effective workforce.

SAVE THE DATE: ONLINE TESTING WILL START AT 8AM ON WEDNESDAY NOVEMBER 4TH 2026 AND WILL CLOSE MONDAY, NOVEMBER 9TH AT 11:59PM.
After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only: Or

Education and Experience:

Preferred Qualifications

• Involvement with coordinating hiring efforts to include onboarding, orientation, offer letters, and/or interviewing.
• Experience working with a variety of stakeholders to prompt and encourage participation in gathering information on an ongoing basis.
• Experience with documentation of office procedures.
• Demonstrable proficiency in Google Suites

Required Competencies

• Technical Writing: Demonstrates strong technical writing skills, including the ability to clearly and concisely communicate complex information in a way that is easily understood by the intended audience. Can effectively organize information and create structured documents such as procedural manuals, handbooks, guides, and job aides.
• Collaboration: Actively engages in inclusive teamwork, fostering positive relationships and facilitating open dialogue to achieve collective goals.
• Adaptability: Being able to quickly adjust to new or changing situations, priorities, and information. This includes being open to different perspectives and approaches, and being willing to modify plans or strategies as needed.
• Flexibility: Demonstrating a willingness to step outside of one's comfort zone, think creatively, and explore alternative solutions when faced with ambiguous situations. It involves being open-minded and embracing new ideas and possibilities.
• Resilience: Being able to handle uncertainty, setbacks, and unexpected challenges with a positive and proactive mindset. Resilient individuals can bounce back from failures or obstacles, learn from them, and continue moving forward.
• Communication: Effectively conveying and receiving information in ambiguous situations is crucial. This includes being able to ask clarifying questions, actively listen to others, and communicate ideas and expectations clearly, even when the circumstances are unclear.
• Emotional Intelligence: Having a high degree of self-awareness and empathy, which helps in managing emotions and understanding the emotions of others. Emotional intelligence enables individuals to navigate ambiguous situations with patience, empathy, and adaptability.
• Initiative and Autonomy: Being proactive and self-driven in ambiguous situations, taking ownership of tasks and projects, and seeking out opportunities for learning and growth. Individuals with this competency are 8 comfortable working independently and taking responsibility for their decisions.
• Attention to detail: Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy in a fast-paced environment.
• Written Communication: Effectively communicates ideas through well-structured and engaging written content, adapting style and tone to suit diverse audiences.
• Verbal Communication: Understanding of the importance of insightful listening, communicating, and the ability to provide information and messages in a way that produces clarity and impact.
• Relationship Building: Managing relationships on behalf of the Director and team with numerous stakeholders including both internal and external.
• Problem-Solving: Identifying problems and reviewing related information to develop and evaluate options and implement solutions.
• Managing Multiple Priorities: Knowledge of effective self-management practices and ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Initiative: Knowledge of the value of self-motivation and initiative; ability and willingness to seek out work and the drive to accomplish goals.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Time Management: Managing one's own time and the time of others.
• Exceptional organizational skills: Ability to manage multiple priorities and work independently with minimal supervision in a fast-paced environment.

Conditions of Employment

• Must be a Colorado resident at time of application.
• You must pass a thorough background check prior to employment which will include the E-Verify process.
  
  

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.