Project Assistant Jobs in Illinois
Project Assistant jobs in Illinois concentrate in construction management, healthcare administration, and technology project coordination, with demand at every level from entry-level coordinator to senior project support specialist. Chicago is the dominant hiring hub, followed by Naperville and Rockford, where employers like Skanska, Northwestern Medicine, and Motorola Solutions maintain long-term project operations. The most consistent openings are in infrastructure, IT project support, and clinical project coordination. Scan the live roles below and apply to whichever ones fit.
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Job Overview
We are seeking a dynamic and detail-oriented Assistant Project Manager/Estimator to join our construction team. In this pivotal role, you will support project planning, budgeting, and execution by leveraging your expertise in estimating and project management. Your proactive approach will help ensure projects are delivered on time, within scope, and within budget. This position offers an exciting opportunity to work on diverse commercial construction projects, collaborating closely with clients, subcontractors, and internal teams to drive success from initial estimate through project completion.
Responsibilities
- Assist in preparing accurate construction estimates by analyzing blueprints, technical drawings, and specifications using estimating software such as HeavyBid and Bluebeam.
- Review construction drawings thoroughly to interpret technical details and material requirements for accurate cost estimation.
- Develop detailed project budgets by estimating material costs, labor, equipment, and subcontractor quotes while managing overall project costs effectively.
- Support project managers in managing project schedules, tracking progress, and ensuring timely delivery of milestones.
- Conduct negotiations with suppliers, subcontractors, and clients to secure competitive pricing and favorable contract terms.
- Utilize construction management software to monitor project progress, update budgets, and manage documentation efficiently.
- Assist in preparing bid proposals, pricing strategies, and cost control measures to maximize profitability.
- Communicate regularly with clients regarding project scope changes, cost adjustments, and schedule updates.
- Review contracts and ensure compliance with project specifications and safety standards on-site during construction phases.
Experience
- Proven experience in managing projects as a construction estimator or assistant project manager within the commercial construction industry.
- Strong proficiency with estimating software such as HeavyBid or similar tools like Xactimate; experience with Bluebeam is highly desirable.
- Demonstrated ability to read blueprints and interpret technical drawings accurately for material estimation and project planning.
- Solid understanding of construction management software platforms and Microsoft Office Suite (Excel, Word).
- Hands-on experience with construction site activities including blueprint review, material estimation from blueprints, cost management, and site safety protocols.
- Excellent negotiation skills combined with effective client communication abilities to foster strong relationships and secure favorable outcomes.
- Knowledge of contracts, project management principles, cost control strategies, and construction estimating best practices.
- Construction industry experience involving estimation for commercial projects is essential; familiarity with Xactimate or similar estimating tools is a plus.
Join us to be part of a forward-thinking team dedicated to delivering exceptional construction solutions! We value proactive professionals who thrive in a fast-paced environment while maintaining precision in every detail of their work. This role provides an excellent platform for growth within the construction industry—empowering you to develop your skills while contributing to impactful projects across the commercial sector.
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Job Overview
We are seeking a dynamic and detail-oriented Assistant Project Manager/Estimator to join our construction team. In this pivotal role, you will support project planning, budgeting, and execution by leveraging your expertise in estimating and project management. Your proactive approach will help ensure projects are delivered on time, within scope, and within budget. This position offers an exciting opportunity to work on diverse commercial construction projects, collaborating closely with clients, subcontractors, and internal teams to drive success from initial estimate through project completion.
Responsibilities
- Assist in preparing accurate construction estimates by analyzing blueprints, technical drawings, and specifications using estimating software such as HeavyBid and Bluebeam.
- Review construction drawings thoroughly to interpret technical details and material requirements for accurate cost estimation.
- Develop detailed project budgets by estimating material costs, labor, equipment, and subcontractor quotes while managing overall project costs effectively.
- Support project managers in managing project schedules, tracking progress, and ensuring timely delivery of milestones.
- Conduct negotiations with suppliers, subcontractors, and clients to secure competitive pricing and favorable contract terms.
- Utilize construction management software to monitor project progress, update budgets, and manage documentation efficiently.
- Assist in preparing bid proposals, pricing strategies, and cost control measures to maximize profitability.
- Communicate regularly with clients regarding project scope changes, cost adjustments, and schedule updates.
- Review contracts and ensure compliance with project specifications and safety standards on-site during construction phases.
Experience
- Proven experience in managing projects as a construction estimator or assistant project manager within the commercial construction industry.
- Strong proficiency with estimating software such as HeavyBid or similar tools like Xactimate; experience with Bluebeam is highly desirable.
- Demonstrated ability to read blueprints and interpret technical drawings accurately for material estimation and project planning.
- Solid understanding of construction management software platforms and Microsoft Office Suite (Excel, Word).
- Hands-on experience with construction site activities including blueprint review, material estimation from blueprints, cost management, and site safety protocols.
- Excellent negotiation skills combined with effective client communication abilities to foster strong relationships and secure favorable outcomes.
- Knowledge of contracts, project management principles, cost control strategies, and construction estimating best practices.
- Construction industry experience involving estimation for commercial projects is essential; familiarity with Xactimate or similar estimating tools is a plus.
Join us to be part of a forward-thinking team dedicated to delivering exceptional construction solutions! We value proactive professionals who thrive in a fast-paced environment while maintaining precision in every detail of their work. This role provides an excellent platform for growth within the construction industry—empowering you to develop your skills while contributing to impactful projects across the commercial sector.
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 67 Project Assistant Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Project Assistant JobsProject Assistant Jobs by City in Illinois
Where Illinois roles are concentrated, by current openings.
Project Assistant Job Market in Illinois
A snapshot from current Illinois openings, updated as new roles post.
Who's Hiring
- Jobot10
- Path Construction2
- CUPERTINO ELECTRIC2
- Mortenson Construction2
- HDR1
Top Industries Hiring
- Staffing & Recruiting10
- Construction & Real Estate4
- Energy1
- Retail1
- Education1
What Illinois Employers Look For
The qualifications that appear most often in project assistant jobs across Illinois.
- Associate or bachelor's degree in business, project management, or a related field
- Proficiency in project management software such as Microsoft Project or Smartsheet
- Strong organizational skills with the ability to track multiple concurrent project tasks
- Experience coordinating schedules, meeting notes, and stakeholder communications
- Familiarity with budget tracking, procurement documentation, or contract administration
- Effective written and verbal communication skills for cross-functional Illinois project teams
Project Assistant Jobs in Illinois: Frequently Asked Questions
How do you become a project assistant in Illinois?
Most project assistant roles in Illinois require at minimum an associate degree, though a bachelor's in business administration, communications, or a related field gives candidates a clear edge. There is no state-issued license for general project assistants in Illinois, but those working in construction-adjacent roles may benefit from OSHA safety training recognized by Illinois employers. Building experience through internships at Chicago-area firms or nonprofit organizations accelerates hiring.
Which companies hire project assistants in Illinois?
Employers hiring project assistants in Illinois right now include Jobot, Path Construction, and CUPERTINO ELECTRIC, based on current listings on Migrate Mate as of October 2026. Illinois's concentration of corporate headquarters, hospital systems, and large infrastructure contractors makes the state one of the more active markets for this role year-round.
Which Illinois cities have the most project assistant jobs?
Chicago, Itasca, and Evanston have the most project assistant openings in Illinois. Chicago drives the largest share through its density of corporate offices, healthcare networks, and construction activity, while Naperville and Rockford generate consistent demand from technology employers and regional healthcare systems anchored in those communities.
Are there remote project assistant jobs in Illinois?
Yes, and they're more common than in many support roles, since project assistants in technology and administrative settings can handle scheduling, documentation, and communications from anywhere. About 17% of project assistant openings tied to Illinois are remote or hybrid as of October 2026, with fully on-site requirements most common in construction, healthcare facilities, and manufacturing environments.
How can I get hired as a project assistant in Illinois with little or no experience?
The most realistic entry path is through an administrative or coordinator internship at a Chicago-area company, hospital system, or architecture and engineering firm. Large Illinois employers such as Rush University Medical Center and AECOM run associate and intern programs that serve as direct pipelines into project support roles. Moving laterally from office coordinator, executive assistant, or data entry positions is common. Earning a Certified Associate in Project Management credential strengthens applications without requiring prior project management experience.
Where can I find and apply to project assistant jobs in Illinois?
You can find and apply to project assistant jobs in Illinois on Migrate Mate, which lists current Illinois openings updated regularly. Search the available roles, find the ones that match your background and preferred location, and apply directly through the listings that fit.
See All 67 Project Assistant Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Project Assistant Jobs