Project Assistant Jobs in Illinois

INTRODUCTION

Role: Project Assistant

Location: Glendale Heights, IL

Onsite

Full-Time

General Responsibilities

Document Control:

• Manage and maintain project documentation in accordance with established quality standards and processes.
• Provide administrative and tracking support for Operations, National Accounts, or Sector programs.
• Maintain accurate project data including schedules, budgets, deliverables, and contract status.

Project Delivery Support:

• Provide regular updates to project and program leaders on project status, milestones, deliverables, and financials.
• Maintain and update project information in TerraNet, CRM, and other tracking tools.
• Support proposal development, project registration, and invoicing in collaboration with financial teams.
• Track project milestones, change orders, and contract documentation.
• Prepare portions of technical reports, drawings, and supporting documentation as directed.
• Coordinate with clients regarding report status and delivery timelines.

Compass Delivery Focus:

• Maintain and update project-level Compass data, as applicable.
• Support training and coaching for project teams to promote effective Compass use and enhance the client experience.

General:

• Follow all safety policies, participate in pre-task planning, and report safety concerns.
• Maintain quality standards across all projects.
• Perform additional duties as assigned.

Essential Roles and Responsibilities:

• Provide project delivery support including document control, project tracking, quality assurance, and administrative coordination to ensure a strong client experience.
• Support project and program managers with resource planning, scheduling, and coordination.
• Partner with financial analysts and accountants to track project timelines, budgets, contracts, proposals, and deliverables in applicable systems (e.g., TerraNet, CRM).
• Assist with drafting project reports, proposals, fee estimates, and change orders.
• Support Work in Progress (WIP), invoicing, and Accounts Receivable (AR) activities.
• Respond to Operations questions regarding client programs and internal systems.

REQUIREMENTS

• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.

COMPENSATION

• Maximum Salary: $29.43
• Minimum Salary: $24.48

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience. While all these states mentioned above have the same statement, we want to store them in separate records/templates, as the statement might change for each of these states in future.

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.