Registrar Jobs in New Jersey
Registrar jobs in New Jersey are consistently active, with demand concentrated in higher education, hospital systems, and K-12 school districts at every level from entry-level admissions coordinator through senior registrar and director of records. The strongest hiring is in Newark, Trenton, and the Princeton corridor, where institutions like Rutgers University, RWJBarnabas Health, and Princeton University maintain ongoing registrar needs. The most in-demand specialties are academic records management, patient registration, and enrollment services. Find a role that fits below and apply directly.
Find Registrar JobsOverview
Showing 5 of 33+ Registrar jobs
Schedule: Every Wednesday and Thursday 4p-8p and Every Other Saturday 7:30a-5p
- All Registrar positions require availability to complete 3-weeks of dayshift orientation before moving to the schedule that you are hired into (3-days per week for the first 3 weeks). This schedule may vary and is created by the hiring manager at the location that you are hired into.
Gathers and enters patient demographic information into the hospital information system.
Verifies benefits, obtains required authorization.
Obtains co-pays, deductibles, co-insurance and deposit amounts.
Performs accurate and thorough registrations.
Is compliant with regulatory guidelines.
Acts as first contact representative of Virtua by providing excellent customer service.
Position Responsibilities:
- Obtains copies of patient insurance cards and identification and enters demographic, financial, insurance and clinical information into computer system; verifies completeness and accuracy of all data.
- Obtains signatures on all required documents for consent, medical necessity, and on required State, Federal and regulatory documentation. Processes all necessary paperwork.
- Correctly identifies, collects and processes co-pays, deductibles, co-insurance and deposits from patients and may facilitate resolution of billing issues by liaising with patient accounting, patient, and insurance representative.
- Identifies and provides appropriate referrals and payment options to patients needed financial assistance.
- Provides additional office support including telephones, scheduling, typing, filing, etc.
Position Qualifications Required / Experience Required:
1 year customer service in a professional setting (excludes retail/food service) preferred. Medical office or admittance experience preferred.
Must demonstrate a positive demeanor, have both strong verbal and written communication skills.
Must be able to handle potentially stressful situations and multiple tasks.
Must have basic typing, computer and/or word processing skills.
Required Education:
High School diploma.
Training / Certification / Licensure:
One year of Epic system experience highly preferred.
Hourly Rate: $18.69 - $26.01 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.
Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
Schedule: Every Wednesday and Thursday 4p-8p and Every Other Saturday 7:30a-5p
- All Registrar positions require availability to complete 3-weeks of dayshift orientation before moving to the schedule that you are hired into (3-days per week for the first 3 weeks). This schedule may vary and is created by the hiring manager at the location that you are hired into.
Gathers and enters patient demographic information into the hospital information system.
Verifies benefits, obtains required authorization.
Obtains co-pays, deductibles, co-insurance and deposit amounts.
Performs accurate and thorough registrations.
Is compliant with regulatory guidelines.
Acts as first contact representative of Virtua by providing excellent customer service.
Position Responsibilities:
- Obtains copies of patient insurance cards and identification and enters demographic, financial, insurance and clinical information into computer system; verifies completeness and accuracy of all data.
- Obtains signatures on all required documents for consent, medical necessity, and on required State, Federal and regulatory documentation. Processes all necessary paperwork.
- Correctly identifies, collects and processes co-pays, deductibles, co-insurance and deposits from patients and may facilitate resolution of billing issues by liaising with patient accounting, patient, and insurance representative.
- Identifies and provides appropriate referrals and payment options to patients needed financial assistance.
- Provides additional office support including telephones, scheduling, typing, filing, etc.
Position Qualifications Required / Experience Required:
1 year customer service in a professional setting (excludes retail/food service) preferred. Medical office or admittance experience preferred.
Must demonstrate a positive demeanor, have both strong verbal and written communication skills.
Must be able to handle potentially stressful situations and multiple tasks.
Must have basic typing, computer and/or word processing skills.
Required Education:
High School diploma.
Training / Certification / Licensure:
One year of Epic system experience highly preferred.
Hourly Rate: $18.69 - $26.01 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.
Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
See All 33 Registrar Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Registrar JobsRegistrar Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Registrar Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
- Inspira Health Network10
- Virtua Health6
- Valley Health System (New Jersey)5
- Hunterdon Health2
- RWJBarnabas Health1
Top Industries Hiring
- Education
- Technology & Software
What New Jersey Employers Look For
The qualifications that appear most often in registrar jobs across New Jersey.
- Bachelor's degree in education, health administration, business, or a related field
- Experience with student information systems such as Banner, Colleague, or PeopleSoft
- Knowledge of FERPA regulations and academic records compliance standards
- Proficiency in electronic health records or hospital registration systems for clinical settings
- Strong organizational skills managing high-volume enrollment, scheduling, or admissions workflows
- Familiarity with New Jersey Department of Education or regional accreditation reporting requirements
Registrar Jobs in New Jersey: Frequently Asked Questions
How do you become a registrar in New Jersey?
The path to becoming a registrar in New Jersey depends on the sector. Academic registrars at colleges and universities typically hold a bachelor's degree, with many senior roles requiring a master's, and advance through admissions or records coordinator positions. Hospital registrars generally need a high school diploma plus medical terminology training, with certification through the National Association of Healthcare Access Management strengthening candidacy. New Jersey has no single state license for the registrar title, but school district roles may require alignment with New Jersey Department of Education employment standards.
Which companies hire registrars in New Jersey?
Employers hiring registrars in New Jersey right now include Inspira Health Network, Virtua Health, and Valley Health System (New Jersey), based on current listings on Migrate Mate as of September 2026. New Jersey's dense concentration of universities, health systems, and public school districts means registrar demand is distributed across both large anchor institutions and mid-size community colleges and regional medical centers.
Which New Jersey cities have the most registrar jobs?
Paramus, Vineland, and Voorhees have the most registrar openings in New Jersey. Newark draws volume from its major hospital systems and university campuses, Trenton reflects state government and community college hiring, and the Princeton area benefits from its concentration of research universities and affiliated healthcare institutions that maintain dedicated enrollment and records functions year-round.
Are there remote registrar jobs in New Jersey?
Yes, but they are less common than in purely desk-based fields, since many registrar roles involve in-person student or patient interaction, physical records handling, or front-desk coverage. About 0% of registrar openings tied to New Jersey are remote or hybrid as of September 2026, with remote options most often found in back-office functions like transcript processing, data entry, and enrollment reporting rather than in direct service roles.
How can I get hired as a registrar in New Jersey with little or no experience?
The most realistic entry point is an administrative assistant or enrollment coordinator role within a college registrar's office or hospital patient access department. Rutgers University, county community colleges like Middlesex and Bergen, and RWJBarnabas Health regularly fill entry-level records and admissions support positions that feed into full registrar roles. Completing a medical billing or health information technology certificate strengthens candidacy for clinical settings, while familiarity with Banner or Colleague software is a practical edge in higher education.
Where can I find and apply to registrar jobs in New Jersey?
You can find and apply to registrar jobs in New Jersey on Migrate Mate, which lists current openings from employers hiring across the state. Search the listings for roles that match your background and apply directly to the ones that fit.
See All 33 Registrar Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Registrar Jobs