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INTRODUCTION

Magnit Direct Sourcing on behalf of Toyota is currently hiring an Executive Assistant for a temporary assignment in Plano, Texas.

This is a 3-month contract. The pay range for this role is between $35.00 - $45.00/Hr. Benefits: Medical, Dental, Vision, 401K.

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.

ROLE AND RESPONSIBILITIES

Toyota’s Enterprise Strategy & Solutions Department is looking for a passionate and highly-motivated Executive Assistant to a Senior Vice President.

The primary responsibility of this role is to provide high-level administrative support to the Senior Vice President responsible for TMNA Enterprise Strategy & Solutions, TMNA Enterprise Integrity, and TMC Global Compliance & Risk activities including completing a variety of tasks to ensure the efficient operations across all teams. The Executive Assistant must be capable of working in a fast-paced, dynamic environment with time-sensitive materials, always maintain strict confidentiality, and use discretion and diplomacy in the performance of daily activities.

What You'll Be Doing:

• Provide high-level administrative support to three senior executive leaders, including a Senior Vice President, Vice President, and Executive Japan Staff, ensuring efficient management of priorities, schedules, and business operations.
• Assist the Chief of Staff by supporting strategic initiatives, special projects, executive communications, leadership meetings, and organizational activities.
• Manage complex executive calendars across multiple time zones, prioritizing competing demands, coordinating meetings, and ensuring optimal use of leadership time.
• Prepare, organize, maintain, and safeguard confidential correspondence, presentations, reports, records, and electronic files in accordance with company policies and document retention requirements.
• Coordinate complex domestic and international travel arrangements, including transportation, accommodations, itineraries, visas (as applicable), meeting logistics, agendas, and executive briefing materials.
• Plan and execute executive meetings, leadership offsites, workshops, and business events, including venue coordination, catering, technology requirements, and attendee communications.
• Process and reconcile expense reports through the company expense management system while ensuring compliance with corporate policies and financial controls.
• Anticipate executive needs, identify potential scheduling or operational conflicts, and implement solutions to ensure seamless support for business priorities.
• Exercise sound judgment, discretion, and confidentiality when handling sensitive business information, executive communications, and organizational matters.

BASIC QUALIFICATIONS

• 5+ years of recent executive administrative support experience for a large company or global brand with international operations.
• Experience with executive travel arrangements (domestic and international) and calendar management.
• Strong knowledge of MS Office Suite; Outlook, Word, PowerPoint, and Excel.
• Excellent clerical skills with attention to detail and ability to work independently and proactively.
• Ability to work collaboratively and cooperatively with others in a team-oriented environment.
• Exceptional customer service skills in person, over the phone, and via email.
• Ability to quickly learn, handle numerous priorities and perform the Job Responsibilities to meet, and preferably exceed, the turnaround requirements of executive team and the strict deadlines for the work with minimal supervision.
• Excellent time management and organization skills in a fast-paced and dynamic environment.
• Maintain the professional business image and demonstrate a high standard of professionalism, demeanor, and emotional intelligence.
• Fluent in English, both verbally and in writing (excel in the areas of spelling, grammar, and punctuation).
• High school diploma or equivalent combination of education and work experience; Bachelor’s Degree preferred.

PREFERRED QUALIFICATIONS

• Japanese speaking and writing an added plus.

Talented, dedicated people are an integral part of our mission to build the best workforce, working together to create the future of mobility and make the world a better place. We are always on the lookout for diverse, driven, and collaborative talent interested in performing contract work for Toyota.

LOCATION

Location: Plano, Texas

QUALIFICATION/LICENSURE

Work Authorization: Green Card, US Citizen

Preferred years of experience: years

Travel required: No travel required

Shift timings:

Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.