Assistant Project Coordinator Jobs in USA with Visa Sponsorship
Assistant Project Coordinator roles attract H-1B visa, TN visa, and OPT sponsorship from construction, tech, and consulting firms that need organized, bilingual project support. Employers file Labor Condition Applications confirming prevailing-wage compliance before sponsoring, so your coordination background and degree field directly shape which visa pathway fits.
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Get Access To All JobsBenefits:
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
About Ashtel Studios
Ashtel Studios is a fast-growing consumer products company with over 20 years of experience bringing fun, design-forward products to market. We work with major national retailers and well-known brands across categories including oral care, baby/kids, personal care, and wellness. In 2023, Ashtel Studios was recognized as an Inc. 5000 honoree, ranking among America’s fastest-growing companies. Our team is collaborative, fast-paced, and solutions-oriented. We value people who are organized, proactive, and take pride in keeping projects moving forward.
Role Overview
The Assistant Project Coordinator supports the Project Management Department by coordinating tasks across internal teams and external vendors while helping ensure project requests from Sales and other departments are executed accurately and on time. This role plays a key part in keeping projects organized, documented, and moving forward. The ideal candidate communicates clearly, understands urgency, and can manage multiple moving parts without losing attention to detail. You will help create efficiency in day-to-day workflows and ensure that project deliverables stay on track.
Key Responsibilities Project
Project Support & Tracking
- Support the coordination of product development projects from initiation through completion.
- Assist with maintaining project goals, timelines, milestones, and deliverables.
- Track project status, deadlines, milestones, and outstanding tasks.
- Monitor project issues and potential risks, escalating concerns to the Project Coordinator or Project Manager as appropriate.
- Follow up on assigned action items and outstanding information to help keep projects moving.
Communication & Cross-Functional Support
- Support Sales, Business Development, Creative, Purchasing, and other internal teams with project-related requests.
- Help facilitate communication across departments to ensure project requirements and next steps are understood.
- Respond to internal and external project-related questions and requests in a timely manner.
- Escalate questions or issues requiring additional direction to the appropriate team member.
Monday.com & Documentation
- Kick off new product development projects on Monday.com.
- Maintain accurate and up-to-date project records, tasks, timelines, cross-functional reviews, revisions, approvals, and documentation in Monday.com.
- Monitor task updates and follow up when information or status updates are outstanding.
- Support consistent use of established Monday.com workflows and processes.
Meetings & Follow-Up
- Attend recurring meetings related to product development projects.
- Take clear and accurate meeting notes and document decisions, action items, owners, and deadlines.
- Meet regularly with the Project Management team to review project status and priorities.
Asset & Approval Support
- Support the Project Coordinator in keeping project deliverables organized and on schedule.
Core Competencies
- Communication: Clear, concise written and verbal communication
- Attention to Detail: High level of accuracy in tracking, documentation, and follow-through
- Organization: Strong ability to manage information, tasks, and timelines
- Adaptability: Comfortable working with changing priorities and project scopes
- Time Management: Able to prioritize tasks and manage multiple projects simultaneously
- Problem Solving: Proactive thinker who can identify issues and help drive solutions
- Multitasking: Capable of handling several projects at once without losing focus
Qualifications
- 2+ years of experience in project coordination or project management
- Experience managing multiple projects with changing priorities
- Comfortable working in a fast-paced, deadline-driven environment
- Self-motivated, resourceful, and collaborative
- Experience with Monday.com is a plus, but not required
Benefits:
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
About Ashtel Studios
Ashtel Studios is a fast-growing consumer products company with over 20 years of experience bringing fun, design-forward products to market. We work with major national retailers and well-known brands across categories including oral care, baby/kids, personal care, and wellness. In 2023, Ashtel Studios was recognized as an Inc. 5000 honoree, ranking among America’s fastest-growing companies. Our team is collaborative, fast-paced, and solutions-oriented. We value people who are organized, proactive, and take pride in keeping projects moving forward.
Role Overview
The Assistant Project Coordinator supports the Project Management Department by coordinating tasks across internal teams and external vendors while helping ensure project requests from Sales and other departments are executed accurately and on time. This role plays a key part in keeping projects organized, documented, and moving forward. The ideal candidate communicates clearly, understands urgency, and can manage multiple moving parts without losing attention to detail. You will help create efficiency in day-to-day workflows and ensure that project deliverables stay on track.
Key Responsibilities Project
Project Support & Tracking
- Support the coordination of product development projects from initiation through completion.
- Assist with maintaining project goals, timelines, milestones, and deliverables.
- Track project status, deadlines, milestones, and outstanding tasks.
- Monitor project issues and potential risks, escalating concerns to the Project Coordinator or Project Manager as appropriate.
- Follow up on assigned action items and outstanding information to help keep projects moving.
Communication & Cross-Functional Support
- Support Sales, Business Development, Creative, Purchasing, and other internal teams with project-related requests.
- Help facilitate communication across departments to ensure project requirements and next steps are understood.
- Respond to internal and external project-related questions and requests in a timely manner.
- Escalate questions or issues requiring additional direction to the appropriate team member.
Monday.com & Documentation
- Kick off new product development projects on Monday.com.
- Maintain accurate and up-to-date project records, tasks, timelines, cross-functional reviews, revisions, approvals, and documentation in Monday.com.
- Monitor task updates and follow up when information or status updates are outstanding.
- Support consistent use of established Monday.com workflows and processes.
Meetings & Follow-Up
- Attend recurring meetings related to product development projects.
- Take clear and accurate meeting notes and document decisions, action items, owners, and deadlines.
- Meet regularly with the Project Management team to review project status and priorities.
Asset & Approval Support
- Support the Project Coordinator in keeping project deliverables organized and on schedule.
Core Competencies
- Communication: Clear, concise written and verbal communication
- Attention to Detail: High level of accuracy in tracking, documentation, and follow-through
- Organization: Strong ability to manage information, tasks, and timelines
- Adaptability: Comfortable working with changing priorities and project scopes
- Time Management: Able to prioritize tasks and manage multiple projects simultaneously
- Problem Solving: Proactive thinker who can identify issues and help drive solutions
- Multitasking: Capable of handling several projects at once without losing focus
Qualifications
- 2+ years of experience in project coordination or project management
- Experience managing multiple projects with changing priorities
- Comfortable working in a fast-paced, deadline-driven environment
- Self-motivated, resourceful, and collaborative
- Experience with Monday.com is a plus, but not required
See all 972+ Assistant Project Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Assistant Project Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Assistant Project Coordinator
Match your degree to specialty occupation criteria
Project coordination sits on the boundary of specialty occupation under H-1B rules. A degree in construction management, business administration, or engineering grounds your application more firmly than a general studies credential. USCIS scrutinizes roles where any bachelor's degree is accepted.
Pull prevailing wage data before negotiating
Use the OFLC Wage Search to look up the Level I and Level II wages for Project Management Specialists in your target metro. Your offered salary must meet or exceed the certified wage on the LCA, so knowing the floor before you negotiate prevents an offer from collapsing at filing.
Target employers with active LCA filing history
Find assistant project coordinator roles on Migrate Mate, which lists employers with verified LCA sponsorship history so you're not applying to companies that have never navigated the process for this job family.
Flag bilingual and PMO-support experience in applications
Construction and infrastructure firms that sponsor TN or H-1B visas for coordinator roles often need bilingual project support or candidates who can manage subcontractor documentation across jurisdictions. Highlighting that experience separates your resume from domestic-only applicants during recruiter screening.
Clarify CPT enrollment before accepting a contract role
Some employers offer assistant coordinator positions as 1099 contracts, which are incompatible with F-1 OPT. Before accepting, confirm the role is W-2 employment. Your DSO must authorize CPT for internship-structured roles, and full-time CPT beyond 12 months eliminates your OPT eligibility entirely.
Get the job description documented before PERM starts
If your employer pursues a green card through PERM labor certification, DOL requires the job duties posted in recruitment to match your actual role. Ask HR to document your day-to-day responsibilities in writing before the process starts so the certified duties aren't vague or misaligned.
Frequently Asked Questions
Does an Assistant Project Coordinator role qualify as a specialty occupation for H-1B?
It depends on how the employer structures the position. USCIS requires that the role normally requires a bachelor's degree in a specific field. If the job description accepts any bachelor's degree, USCIS may issue a Request for Evidence. Titles tied to construction management, engineering, or IT project delivery are stronger candidates than general administrative coordinator roles.
Which visa types commonly sponsor Assistant Project Coordinator positions?
H-1B is the most common path for employer sponsorship. F-1 OPT and STEM OPT work for recent graduates in related fields, provided the role directly relates to the degree. TN applies only to Canadian and Mexican nationals and requires the position to fit a listed USMCA profession, which most general coordinator titles do not satisfy. J-1 visa internship sponsorship is possible through a designated exchange organization for short-term placements.
How do I find employers who sponsor visas for this role?
Browse Assistant Project Coordinator listings on Migrate Mate, which shows employers with verified sponsorship history for this job family. Focusing your search there saves significant time compared to cold-applying and discovering sponsorship limitations deep in the interview process.
Does the employer have to pay the prevailing wage for a sponsored coordinator role?
Yes. For H-1B sponsorship, the employer must file a Labor Condition Application certifying the offered wage meets or exceeds the DOL prevailing wage for that role and location. The prevailing wage is set by occupation and geographic area, not by company size or budget. Underpaying relative to the certified wage violates LCA compliance requirements and can trigger DOL enforcement.
Can an Assistant Project Coordinator role support a green card application?
Yes, through the EB-3 skilled worker or EB-2 categories depending on your degree and experience. The employer typically files a PERM labor certification first, advertising the role to demonstrate no qualified U.S. workers are available. Processing timelines vary significantly by country of birth due to per-country limits, with applicants from India and China facing multi-year priority date backlogs.
What is the prevailing wage requirement for sponsored Assistant Project Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.