Administrative Assistant Jobs in Louisiana
Administrative assistant jobs in Louisiana are concentrated in healthcare systems, energy companies, state and local government agencies, and higher education institutions, with openings at every level from entry-level receptionist-adjacent roles to senior executive support positions. The most active hiring metros are New Orleans, Baton Rouge, and Shreveport, where employers like Ochsner Health, the State of Louisiana, and Louisiana State University consistently maintain administrative support staff. The most in-demand specialties include medical administrative support, legal administrative work, and executive assistance in the energy sector. See the openings below and apply to the ones that match your experience.
Find Administrative Assistant JobsOverview
Showing 5 of 32+ Administrative Assistant jobs
This position performs secretarial and executive support activities to assist administrators and executives involved in the development, implementation, and executive management of programs and policies for the TNPRC. The employee performs a full range of executive secretarial and related duties using considerable independent judgment in making decisions. The employee provides executive support for the Chief Operations Officer and often times for the Director’s office as well.
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive. Coordinates office management activities for the Chief Operations Officer. Researches, compiles, and prepares confidential and sensitive documents and memos, and brief the Chief Operations Officer regarding content.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Chief Operations Officer or other managers, faculty and staff. Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Chief Operations Officer accordingly.
Makes referrals to appropriate staff or provides requested information. Informs others of the Chief Operations Officer’s schedules and maintains schedules for the executive office. Composes letters and memoranda in response to inquiries. Acts as liaison between the Chief Operations Officer, the Director, other Associate Directors, subordinates or others, by transmitting directives, instructions, assignments and following up on the status of assignments. Produces a variety of documents, grants, charts, and graphs in final form. Updates the Chief Operations Officer on status of issues before scheduled meetings, if possible. Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings. Assists others in planning and coordinating arrangements for professional conferences. Reviews, proofreads, and edits documents prepared for the Chief Operations Officer’s signature. Takes and transcribes, files, and maintains records of technical and confidential matters from the Chief Operations Officer or other executives. Coordinates and facilitates the calendar to arrange appointments, meetings, and conferences. Recommends actions to be taken on office expenditures such as equipment and supply needs. Assists with the establishment, revisions and maintenance of all TNPRC procedures and policies. Compiles and maintains records, statistical information, and reports. Participates in and/or coordinates committees. Establishes and maintains various filing and records management, both electronic and paper systems. Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records, and assists with reimbursements. Operates standard office equipment. Synchronizes electronic media and devices and manages file backups. Performs related work as assigned.
- High school diploma or equivalent
- 3 years’ administrative office assistant experience.
- Knowledge of standard word processing and spreadsheet preparation software required; specific knowledge and ability to use the Microsoft Office suite preferred.
- Excellent grammar and punctuation skills.
- Excellent oral, written, and presentation skills
- Excellent customer service skills and the ability to interact effectively and courteously with individuals at all levels both internal and external to the organization; ability to serve as a productive member of the departmental team.
- A strong attention to detail and solid organizational skills; the ability to prioritize tasks.
- Ability to exercise discretion and sound judgment; and the ability to maintain confidentiality in all work performed.
- Ability to meet established or anticipated deadlines; and the ability to work independently.
REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment. For identified jobs, a drug screening will also be required. The background investigation requires an occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.
SPECIAL REQUIRED ABILITY FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Ability to complete and pass successfully the required occupational health screening referenced in the University’s Animal Handler Health Surveillance Program on an annual basis.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu .
This position performs secretarial and executive support activities to assist administrators and executives involved in the development, implementation, and executive management of programs and policies for the TNPRC. The employee performs a full range of executive secretarial and related duties using considerable independent judgment in making decisions. The employee provides executive support for the Chief Operations Officer and often times for the Director’s office as well.
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive. Coordinates office management activities for the Chief Operations Officer. Researches, compiles, and prepares confidential and sensitive documents and memos, and brief the Chief Operations Officer regarding content.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Chief Operations Officer or other managers, faculty and staff. Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Chief Operations Officer accordingly.
Makes referrals to appropriate staff or provides requested information. Informs others of the Chief Operations Officer’s schedules and maintains schedules for the executive office. Composes letters and memoranda in response to inquiries. Acts as liaison between the Chief Operations Officer, the Director, other Associate Directors, subordinates or others, by transmitting directives, instructions, assignments and following up on the status of assignments. Produces a variety of documents, grants, charts, and graphs in final form. Updates the Chief Operations Officer on status of issues before scheduled meetings, if possible. Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings. Assists others in planning and coordinating arrangements for professional conferences. Reviews, proofreads, and edits documents prepared for the Chief Operations Officer’s signature. Takes and transcribes, files, and maintains records of technical and confidential matters from the Chief Operations Officer or other executives. Coordinates and facilitates the calendar to arrange appointments, meetings, and conferences. Recommends actions to be taken on office expenditures such as equipment and supply needs. Assists with the establishment, revisions and maintenance of all TNPRC procedures and policies. Compiles and maintains records, statistical information, and reports. Participates in and/or coordinates committees. Establishes and maintains various filing and records management, both electronic and paper systems. Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records, and assists with reimbursements. Operates standard office equipment. Synchronizes electronic media and devices and manages file backups. Performs related work as assigned.
- High school diploma or equivalent
- 3 years’ administrative office assistant experience.
- Knowledge of standard word processing and spreadsheet preparation software required; specific knowledge and ability to use the Microsoft Office suite preferred.
- Excellent grammar and punctuation skills.
- Excellent oral, written, and presentation skills
- Excellent customer service skills and the ability to interact effectively and courteously with individuals at all levels both internal and external to the organization; ability to serve as a productive member of the departmental team.
- A strong attention to detail and solid organizational skills; the ability to prioritize tasks.
- Ability to exercise discretion and sound judgment; and the ability to maintain confidentiality in all work performed.
- Ability to meet established or anticipated deadlines; and the ability to work independently.
REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment. For identified jobs, a drug screening will also be required. The background investigation requires an occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.
SPECIAL REQUIRED ABILITY FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Ability to complete and pass successfully the required occupational health screening referenced in the University’s Animal Handler Health Surveillance Program on an annual basis.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu .
See All 32 Administrative Assistant Jobs in Louisiana
Find roles in Louisiana that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Louisiana
Where Louisiana roles are concentrated, by current openings.
Administrative Assistant Job Market in Louisiana
A snapshot from current Louisiana openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Education
What Louisiana Employers Look For
The qualifications that appear most often in administrative assistant jobs across Louisiana.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- High school diploma or equivalent required, associate or bachelor's degree preferred
- Two or more years of administrative or clerical experience in a professional setting
- Strong written and verbal communication skills for correspondence and scheduling
- Experience managing calendars, coordinating meetings, and handling travel arrangements
- Ability to maintain confidential records and handle sensitive information with discretion
Administrative Assistant Jobs in Louisiana: Frequently Asked Questions
How do you become a administrative assistant in Louisiana?
Most Louisiana employers require at minimum a high school diploma, though an associate degree in business administration or office technology from a Louisiana community college such as Delgado Community College or Bossier Parish Community College significantly strengthens your application. Louisiana does not require a state-issued license for most administrative assistant roles. Earning a certified administrative professional credential through a recognized professional organization can give you a competitive edge with larger employers.
How much do administrative assistants make in Louisiana?
Administrative assistants in Louisiana earn a median of about $53,240 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $35,800 for the lowest 10% to over $79,600 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Louisiana?
Louisiana administrative assistant roles are posted by Tulane University, BELFOR, and Merakey and others right now, based on current listings on Migrate Mate as of September 2026. Louisiana's mix of healthcare networks, energy firms, and state government agencies means administrative openings appear across a wide range of industries and organization sizes throughout the state.
Which Louisiana cities have the most administrative assistant jobs?
New Orleans, Covington, and Monroe have the most administrative assistant openings in Louisiana. New Orleans and Baton Rouge drive the bulk of the volume due to their large hospital systems, university campuses, and state government offices, while Shreveport's healthcare and regional business sector sustains consistent demand in northwest Louisiana.
Are there remote administrative assistant jobs in Louisiana?
Yes, and they are more common than in many fields since the work is largely desk-based. About 9% of administrative assistant openings tied to Louisiana are remote or hybrid as of September 2026, reflecting steady employer flexibility for support roles that do not require a physical presence. Scheduling coordination, data entry, and correspondence management are the tasks most often performed remotely.
How can I get hired as a administrative assistant in Louisiana with little or no experience?
The most realistic entry path is applying for receptionist, office clerk, or administrative coordinator roles at Louisiana hospitals, university departments, or state agencies, which regularly bring on candidates with limited experience and provide on-the-job training. Ochsner Health and Louisiana State University both post entry-level administrative openings with structured onboarding. Completing a short office technology certificate at a Louisiana community college and demonstrating proficiency in scheduling software can make a candidate stand out immediately.
Where can I find and apply to administrative assistant jobs in Louisiana?
You can find and apply to administrative assistant jobs in Louisiana on Migrate Mate, which lists current Louisiana openings across industries and locations. Search the listings to find roles that match your experience level and preferred location, then apply directly to the ones that fit.
See All 32 Administrative Assistant Jobs in Louisiana
Find roles in Louisiana that match your experience and apply in just a few clicks.
Find Administrative Assistant Jobs