Business Operations Manager Jobs in Pennsylvania
Business Operations Manager jobs in Pennsylvania are in active demand, concentrated in professional services, healthcare, financial services, and manufacturing, with openings at every level from operations coordinator through senior director. Philadelphia, Pittsburgh, and Harrisburg account for the largest share of postings, anchored by employers such as Comcast, UPMC, and Cigna, which maintain large operational footprints across the state. The most sought-after specialties in Pennsylvania include process improvement, supply chain operations, and cross-functional program management. Find a role that fits below and apply directly.
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Showing 4 of 41+ Business Operations Manager jobs
About Recess
Recess is reimagining childcare by making it more flexible, convenient, and accessible for modern families.
Through our neighborhood childcare facilities, we offer flexible, on-demand childcare, enrichment classes, and family-focused events. We're a growing startup with multiple Philadelphia locations and plans to expand.
We're looking for a highly organized, detail-oriented Business Operations & Finance Assistant to help manage the financial, administrative, and operational responsibilities of running and growing the business.
About the Role
This position will work directly with our Founder & CEO to manage day-to-day business administration, with a strong focus on bookkeeping, payroll, financial organization, and corporate operations.
You'll also support our leadership team with recruiting, purchasing, licensing coordination, and opening new childcare locations.
The ideal candidate is a proactive, reliable problem-solver who enjoys working across different areas of a small business. You should be comfortable taking ownership of recurring responsibilities, managing deadlines, and keeping things organized without constant oversight.
Key Responsibilities: Finance & Bookkeeping
- Maintain accurate bookkeeping records, including categorizing transactions and reconciling bank and credit card accounts.
- Track business expenses, invoices, receipts, and vendor payments.
- Prepare and process payroll using approved employee hours and payroll information, subject to management approval.
- Assist with monthly financial reporting, budgets, and expense tracking.
- Organize financial records and coordinate with external accountants.
- Assist with tax documentation, filing deadlines, and administrative preparation.
Business & Corporate Administration
- Organize and maintain company documents, contracts, insurance policies, and corporate records.
- Track important business deadlines, renewals, licenses, and recurring obligations.
- Coordinate with vendors, accountants, insurance providers, and other business partners.
- Help manage company accounts, subscriptions, and administrative systems.
- Support the CEO with special projects, research, scheduling, and follow-ups.
Operations & Facility Support
- Coordinate purchasing, supply orders, and vendor relationships across childcare locations.
- Track inventory, recurring facility expenses, and operational needs.
- Assist with opening new locations, including coordinating vendors, tracking project timelines, and organizing licensing and permit documentation.
- Support facility leadership with administrative tasks and operational improvements.
- Help develop and maintain organized processes as the company grows.
HR & Recruiting Administration
- Post job openings, conduct initial resume screening, and coordinate interviews.
- Assist with employee onboarding, documentation, and personnel record organization.
- Track required employee paperwork, clearances, certifications, and renewal deadlines.
- Assist with timesheet administration and payroll preparation.
- Support leadership with routine employee communications and scheduling.
Customer & Administrative Support
- Assist with managing prospective customer inquiries and lead follow-ups.
- Maintain accurate customer and administrative records.
- Coordinate scheduling, communications, and other projects as needed.
Qualifications
Required
- 2+ years of experience in bookkeeping, business administration, office management, or a related role.
- Experience with QuickBooks or similar accounting software.
- Familiarity with payroll processing and basic accounting principles.
- Strong organizational skills and exceptional attention to detail.
- Proficiency with Google Workspace, spreadsheets, and common business software.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines independently.
- Trustworthy and comfortable handling confidential financial, employee, and business information.
Preferred
- Experience supporting a small business owner, founder, or executive.
- Experience with payroll platforms such as Gusto or ADP.
- Experience with accounts payable, financial reconciliations, and basic financial reporting.
- Experience coordinating vendors, administrative projects, or business operations.
- Previous experience working in a startup or growing multi-location business.
Childcare industry experience is helpful but not required.
What We're Looking For
We're looking for someone who is:
- Highly organized: You enjoy creating systems, maintaining records, and keeping things running smoothly.
- Detail-oriented: You take accuracy seriously, particularly when handling financial information.
- Independent: You can take a responsibility and manage it from start to finish.
- Resourceful: You're comfortable researching solutions, figuring things out, and solving problems.
- Flexible: You enjoy variety and can shift between financial, administrative, and operational projects.
- Reliable: You follow through, communicate clearly, and take ownership of your work.
Why Join Recess?
- Work directly with the founder of a growing childcare startup.
- Gain exposure to finance, operations, business development, and multi-location expansion.
- Enjoy a part-time schedule with the opportunity for increased hours and responsibilities.
- Have a meaningful impact on building the systems and processes that support Recess's growth.
- Join a mission-driven company working to make childcare more accessible and flexible for families.
Schedule & Compensation
This is a part-time position starting at approximately 5–20 hours per week, paying $20–$25 per hour, depending on experience.
The role is based in Philadelphia and may involve occasional visits to Recess childcare locations.
There is potential for the position to grow into a full-time role as the company expands.
How to Apply
Please submit your resume and a brief introduction highlighting your experience with bookkeeping, payroll, and small-business operations.
We are particularly interested in candidates who have helped manage the administrative and financial operations of a small or growing business.
Pay: $20.00 - $25.00 per hour
Expected hours: 5.0 – 20.0 per week
Application Question(s):
- How far do you live from our facilities in Northern Liberties?
- Please describe prior work in business operations and/or finance?
- Please confirm you have prior experience in book keeping and QuickBooks?
- Why are you interested in this position?
Ability to Relocate:
- Philadelphia, PA 19123: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Philadelphia, PA 19123
About Recess
Recess is reimagining childcare by making it more flexible, convenient, and accessible for modern families.
Through our neighborhood childcare facilities, we offer flexible, on-demand childcare, enrichment classes, and family-focused events. We're a growing startup with multiple Philadelphia locations and plans to expand.
We're looking for a highly organized, detail-oriented Business Operations & Finance Assistant to help manage the financial, administrative, and operational responsibilities of running and growing the business.
About the Role
This position will work directly with our Founder & CEO to manage day-to-day business administration, with a strong focus on bookkeeping, payroll, financial organization, and corporate operations.
You'll also support our leadership team with recruiting, purchasing, licensing coordination, and opening new childcare locations.
The ideal candidate is a proactive, reliable problem-solver who enjoys working across different areas of a small business. You should be comfortable taking ownership of recurring responsibilities, managing deadlines, and keeping things organized without constant oversight.
Key Responsibilities: Finance & Bookkeeping
- Maintain accurate bookkeeping records, including categorizing transactions and reconciling bank and credit card accounts.
- Track business expenses, invoices, receipts, and vendor payments.
- Prepare and process payroll using approved employee hours and payroll information, subject to management approval.
- Assist with monthly financial reporting, budgets, and expense tracking.
- Organize financial records and coordinate with external accountants.
- Assist with tax documentation, filing deadlines, and administrative preparation.
Business & Corporate Administration
- Organize and maintain company documents, contracts, insurance policies, and corporate records.
- Track important business deadlines, renewals, licenses, and recurring obligations.
- Coordinate with vendors, accountants, insurance providers, and other business partners.
- Help manage company accounts, subscriptions, and administrative systems.
- Support the CEO with special projects, research, scheduling, and follow-ups.
Operations & Facility Support
- Coordinate purchasing, supply orders, and vendor relationships across childcare locations.
- Track inventory, recurring facility expenses, and operational needs.
- Assist with opening new locations, including coordinating vendors, tracking project timelines, and organizing licensing and permit documentation.
- Support facility leadership with administrative tasks and operational improvements.
- Help develop and maintain organized processes as the company grows.
HR & Recruiting Administration
- Post job openings, conduct initial resume screening, and coordinate interviews.
- Assist with employee onboarding, documentation, and personnel record organization.
- Track required employee paperwork, clearances, certifications, and renewal deadlines.
- Assist with timesheet administration and payroll preparation.
- Support leadership with routine employee communications and scheduling.
Customer & Administrative Support
- Assist with managing prospective customer inquiries and lead follow-ups.
- Maintain accurate customer and administrative records.
- Coordinate scheduling, communications, and other projects as needed.
Qualifications
Required
- 2+ years of experience in bookkeeping, business administration, office management, or a related role.
- Experience with QuickBooks or similar accounting software.
- Familiarity with payroll processing and basic accounting principles.
- Strong organizational skills and exceptional attention to detail.
- Proficiency with Google Workspace, spreadsheets, and common business software.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines independently.
- Trustworthy and comfortable handling confidential financial, employee, and business information.
Preferred
- Experience supporting a small business owner, founder, or executive.
- Experience with payroll platforms such as Gusto or ADP.
- Experience with accounts payable, financial reconciliations, and basic financial reporting.
- Experience coordinating vendors, administrative projects, or business operations.
- Previous experience working in a startup or growing multi-location business.
Childcare industry experience is helpful but not required.
What We're Looking For
We're looking for someone who is:
- Highly organized: You enjoy creating systems, maintaining records, and keeping things running smoothly.
- Detail-oriented: You take accuracy seriously, particularly when handling financial information.
- Independent: You can take a responsibility and manage it from start to finish.
- Resourceful: You're comfortable researching solutions, figuring things out, and solving problems.
- Flexible: You enjoy variety and can shift between financial, administrative, and operational projects.
- Reliable: You follow through, communicate clearly, and take ownership of your work.
Why Join Recess?
- Work directly with the founder of a growing childcare startup.
- Gain exposure to finance, operations, business development, and multi-location expansion.
- Enjoy a part-time schedule with the opportunity for increased hours and responsibilities.
- Have a meaningful impact on building the systems and processes that support Recess's growth.
- Join a mission-driven company working to make childcare more accessible and flexible for families.
Schedule & Compensation
This is a part-time position starting at approximately 5–20 hours per week, paying $20–$25 per hour, depending on experience.
The role is based in Philadelphia and may involve occasional visits to Recess childcare locations.
There is potential for the position to grow into a full-time role as the company expands.
How to Apply
Please submit your resume and a brief introduction highlighting your experience with bookkeeping, payroll, and small-business operations.
We are particularly interested in candidates who have helped manage the administrative and financial operations of a small or growing business.
Pay: $20.00 - $25.00 per hour
Expected hours: 5.0 – 20.0 per week
Application Question(s):
- How far do you live from our facilities in Northern Liberties?
- Please describe prior work in business operations and/or finance?
- Please confirm you have prior experience in book keeping and QuickBooks?
- Why are you interested in this position?
Ability to Relocate:
- Philadelphia, PA 19123: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Philadelphia, PA 19123
See All 41 Business Operations Manager Jobs in Pennsylvania
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Find JobsBusiness Operations Manager Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Business Operations Manager Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
- Education
What Pennsylvania Employers Look For
The qualifications that appear most often in business operations manager jobs across Pennsylvania.
- Bachelor's degree in business administration, operations management, or a related field
- Five or more years of experience leading operations, process improvement, or cross-functional teams
- Demonstrated proficiency with ERP systems such as SAP, Oracle, or Microsoft Dynamics
- Experience managing budgets, forecasting, and translating operational data into business decisions
- Strong project management skills, often evidenced by PMP or Lean Six Sigma certification
- Ability to collaborate with executive leadership and communicate performance metrics clearly
Business Operations Manager Jobs in Pennsylvania: Frequently Asked Questions
How do you become a business operations manager in Pennsylvania?
Pennsylvania does not require a state-issued license to work as a business operations manager, so the path runs through education and demonstrated experience. Most employers expect at minimum a bachelor's degree in business administration, operations, or a related discipline, often paired with several years in analyst, coordinator, or team lead roles. Credentials such as the PMP from the Project Management Institute or a Lean Six Sigma Green Belt are widely recognized by Pennsylvania employers and meaningfully strengthen a candidacy.
How much do business operations managers make in Pennsylvania?
Business operations managers in Pennsylvania earn a median of about $103,130 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $49,990 for the lowest 10% to over $220,530 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire business operations managers in Pennsylvania?
Employers hiring business operations managers in Pennsylvania right now include Cornerstone Caregiving, CVS Health, and Perpay, based on current listings on Migrate Mate as of November 2026. Pennsylvania's concentration of large health systems, financial services firms, and technology-forward manufacturers means hiring tends to be consistent year-round rather than seasonal.
Which Pennsylvania cities have the most business operations manager jobs?
Philadelphia, Pittsburgh, and Pennsylvania lead Pennsylvania for business operations manager openings. Philadelphia dominates because of its dense cluster of corporate headquarters, major health systems, and financial institutions, while Pittsburgh's strength in healthcare, higher education, and advanced manufacturing drives steady demand, and Harrisburg's role as the state capital brings consistent openings in government-adjacent operations and consulting.
Are there remote business operations manager jobs in Pennsylvania?
Yes, and more than many fields, since the role is heavily analytical and meeting-driven rather than tied to a physical production floor. About 55% of business operations manager openings tied to Pennsylvania are remote or hybrid as of November 2026, reflecting how many employers have separated strategic operations oversight from on-site management. Planning, reporting, and vendor coordination functions are the parts of the role most commonly performed fully remotely.
How can I get hired as a business operations manager in Pennsylvania with little or no experience?
The most realistic entry path is moving into the role from an adjacent position such as operations analyst, project coordinator, or administrative manager within a large Pennsylvania organization. Employers such as UPMC, Comcast, and major financial services firms headquartered in Philadelphia regularly hire into rotational or associate operations programs that build toward manager-level responsibility. Completing a Lean Six Sigma White or Yellow Belt and contributing to a documented process improvement project gives early-career candidates a concrete credential Pennsylvania hiring managers respond to.
Where can I find and apply to business operations manager jobs in Pennsylvania?
You can find and apply to business operations manager jobs in Pennsylvania on Migrate Mate, which lists current openings across the state. Find roles that fit your experience and location and apply directly to each one.
See All 41 Business Operations Manager Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
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