Office Administrator Jobs in Kentucky
Office Administrator jobs in Kentucky are active across Louisville, Lexington, and Bowling Green, where healthcare systems, logistics companies, and manufacturers depend on office administrators to keep operations running. Employers like Humana, Toyota Motor Manufacturing Kentucky, and the University of Kentucky Health System hire across experience levels, from entry-level coordinators to senior office managers overseeing multi-department facilities. The most in-demand specialties in Kentucky are healthcare office administration, manufacturing operations support, and higher education administrative roles. Scan the live roles below and apply to whichever ones fit.
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Office Administrator - Part-time (approximately 20 hours per week)
Join our Hazen team and make the world a better place providing exceptional client service in all things water®. Our vision is to be the most trusted firm in the water industry. We are seeking a self-motivated and energetic administrative professional to join our Lexington office, to help support this Vision. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive. In this role, you will be pivotal in providing support to the local staff in your home office as well as other regional offices, ultimately supporting our goal of providing exceptional client service. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and adapt to changing priorities is essential to this position.
Responsibilities:
- Provide front desk coverage, including greeting clients and other guests, and handling incoming calls.
- Receive and control incoming and outgoing correspondence.
- Coordinating deliveries, Federal Express and UPS to ensure administrative activities effectively and efficiently support the Firm.
- Assist engineers with production of technical documents, including reports, proposals, presentations, and specifications, including typing, proof-reading, copying, and assembling.
- Assistance with monthly invoicing and filing.
- Manage office meetings/events and document control (electronic and in-office filing system).
- Oversight of furniture and equipment, as well as assuming role of liaison with building maintenance, janitorial and security services.
- Inventory and purchase of office/kitchen supplies and interfaces with vendors to ensure all products are appropriately negotiated, ordered, and delivered.
- Coordinate catering and meal arrangements for staff and guests during meetings, training sessions, and other business functions, including ordering, scheduling, and related logistics as needed.
- Support the Lexington and Louisville office team, as required.
- Periodic travel may be required (approximately 10%)
Qualifications:
- High School Diploma required. Professional degree preferred.
- Excellent written and verbal communication skills, with the ability to interact with a variety of staff, clients, and vendors.
- Ability to obtain and maintain a Notary Public commission within 90 days of hire.
- Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
- emonstrates strong work ethic; develops efficient work methods and is detail oriented. · Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, SharePoint.
- Proficiency with Adobe, Bluebeam, Procore or Forma software is desirable, but not required upon hire. Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus.
-
What We Offer: We also offer competitive pay and comprehensive benefits programs to meet the personal and professional needs of employees and their families, with many premium costs covered by the Firm.
Our benefits package includes:
- Single coverage on medical, dental, and vision insurance for employee
- Disability and life insurance
- Flexible spending accounts
- 401(k) plan with employer contribution (with minimum 1,000 hours worked)
- No PTO or Holidays
Office Administrator - Part-time (approximately 20 hours per week)
Join our Hazen team and make the world a better place providing exceptional client service in all things water®. Our vision is to be the most trusted firm in the water industry. We are seeking a self-motivated and energetic administrative professional to join our Lexington office, to help support this Vision. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive. In this role, you will be pivotal in providing support to the local staff in your home office as well as other regional offices, ultimately supporting our goal of providing exceptional client service. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and adapt to changing priorities is essential to this position.
Responsibilities:
- Provide front desk coverage, including greeting clients and other guests, and handling incoming calls.
- Receive and control incoming and outgoing correspondence.
- Coordinating deliveries, Federal Express and UPS to ensure administrative activities effectively and efficiently support the Firm.
- Assist engineers with production of technical documents, including reports, proposals, presentations, and specifications, including typing, proof-reading, copying, and assembling.
- Assistance with monthly invoicing and filing.
- Manage office meetings/events and document control (electronic and in-office filing system).
- Oversight of furniture and equipment, as well as assuming role of liaison with building maintenance, janitorial and security services.
- Inventory and purchase of office/kitchen supplies and interfaces with vendors to ensure all products are appropriately negotiated, ordered, and delivered.
- Coordinate catering and meal arrangements for staff and guests during meetings, training sessions, and other business functions, including ordering, scheduling, and related logistics as needed.
- Support the Lexington and Louisville office team, as required.
- Periodic travel may be required (approximately 10%)
Qualifications:
- High School Diploma required. Professional degree preferred.
- Excellent written and verbal communication skills, with the ability to interact with a variety of staff, clients, and vendors.
- Ability to obtain and maintain a Notary Public commission within 90 days of hire.
- Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
- emonstrates strong work ethic; develops efficient work methods and is detail oriented. · Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, SharePoint.
- Proficiency with Adobe, Bluebeam, Procore or Forma software is desirable, but not required upon hire. Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus.
-
What We Offer: We also offer competitive pay and comprehensive benefits programs to meet the personal and professional needs of employees and their families, with many premium costs covered by the Firm.
Our benefits package includes:
- Single coverage on medical, dental, and vision insurance for employee
- Disability and life insurance
- Flexible spending accounts
- 401(k) plan with employer contribution (with minimum 1,000 hours worked)
- No PTO or Holidays
See All 15 Office Administrator Jobs in Kentucky
Find roles in Kentucky that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Kentucky
Where Kentucky roles are concentrated, by current openings.
Office Administrator Job Market in Kentucky
A snapshot from current Kentucky openings, updated as new roles post.
Who's Hiring
What Kentucky Employers Look For
The qualifications that appear most often in office administrator jobs across Kentucky.
- High school diploma or associate degree in business administration or a related field
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Experience managing scheduling, correspondence, and office supply procurement
- Strong verbal and written communication skills for coordinating with staff and vendors
- Ability to maintain filing systems and handle confidential records with discretion
- Familiarity with office management software such as QuickBooks or practice management systems
Office Administrator Jobs in Kentucky: Frequently Asked Questions
How do you become a office administrator in Kentucky?
Most Kentucky employers hire office administrators with a high school diploma plus relevant experience, though an associate or bachelor's degree in business administration strengthens your candidacy significantly. Kentucky does not require a state-issued license for general office administration. Community colleges like Jefferson Community and Technical College and Bluegrass Community and Technical College offer business administration programs that align directly with what Kentucky employers seek.
Which companies hire office administrators in Kentucky?
Kentucky office administrator roles are posted by Edward Jones, Sustainable Talent, and Commonwealth of Kentucky and others right now, based on current listings on Migrate Mate as of September 2026. Kentucky's concentration of healthcare networks, automotive manufacturers, and state government agencies means demand is distributed across multiple industries rather than a single dominant sector.
Which Kentucky cities have the most office administrator jobs?
Louisville, Lexington, and Frankfort account for the most office administrator openings in Kentucky. Louisville's density of healthcare systems, insurance companies, and corporate headquarters drives the bulk of listings, while Lexington's university health complex and growing tech presence sustain steady demand, and Bowling Green benefits from a strong manufacturing base anchored by major automotive and industrial employers.
Are there remote office administrator jobs in Kentucky?
Yes, but they're less common than in fully desk-based fields, since office administrators are often needed on-site to manage facilities, greet visitors, and handle physical documents. About 33% of office administrator openings tied to Kentucky are remote or hybrid as of September 2026, reflecting selective flexibility. Tasks most likely to go remote include scheduling coordination, data entry, and correspondence management for companies with distributed teams.
How can I get hired as a office administrator in Kentucky with little or no experience?
The most realistic starting point is applying for receptionist, administrative assistant, or office coordinator roles at Kentucky's large healthcare systems and universities, which regularly hire entry-level candidates and promote from within. Employers like Norton Healthcare and the University of Louisville often post associate-level administrative openings that serve as a direct pipeline. Completing a business administration certificate at a Kentucky community college and demonstrating proficiency in Microsoft Office will give your application a concrete edge.
Where can I find and apply to office administrator jobs in Kentucky?
You can find and apply to office administrator jobs in Kentucky on Migrate Mate, which lists current Kentucky openings updated regularly. Search the available roles, identify the ones that match your experience and preferred location, and apply directly to each position that fits your background.
See All 15 Office Administrator Jobs in Kentucky
Find roles in Kentucky that match your experience and apply in just a few clicks.
Find Office Administrator Jobs