Office Administrator Jobs in Kentucky
Office Administrator jobs in Kentucky are active across Louisville, Lexington, and Bowling Green, where healthcare systems, logistics companies, and manufacturers depend on office administrators to keep operations running. Employers like Humana, Toyota Motor Manufacturing Kentucky, and the University of Kentucky Health System hire across experience levels, from entry-level coordinators to senior office managers overseeing multi-department facilities. The most in-demand specialties in Kentucky are healthcare office administration, manufacturing operations support, and higher education administrative roles. Scan the live roles below and apply to whichever ones fit.
Find Office Administrator JobsOverview
Showing 5 of 11+ Office Administrator jobs
Bilingual Legal Office Coordinator (Spanish Required)
Colyer Law Firm, PLLC
Shively/Dixie Highway Office – Louisville, Kentucky
Be the Face of Our Community Office.
Colyer Law Firm is growing, and we're looking for an energetic, organized, bilingual professional to lead the daily operations of our Shively office.
This is much more than a receptionist position.
You'll be the first person our clients meet, the voice they hear on the phone, and the individual who keeps our satellite office operating smoothly. You'll also play a critical role in signing new clients, assisting attorneys and paralegals, and providing exceptional service to families during some of the most difficult times in their lives.
If you love helping people, thrive in a fast-paced environment, and enjoy taking ownership of your work, we'd love to meet you.
What You'll Do
- Welcome clients and visitors with professionalism and compassion.
- Conduct new client intake for personal injury, workers' compensation, and estate planning matters.
- Communicate fluently with Spanish-speaking clients, both in person and over the phone.
- Answer and route incoming calls.
- Schedule appointments and manage attorney calendars.
- Open and close the office each day.
- Prepare, organize, and scan legal documents.
- Maintain electronic and paper client files.
- Coordinate mail, deliveries, office supplies, and vendor relationships.
- Assist attorneys and paralegals with administrative and client service tasks.
- Help maintain a clean, organized, and professional office environment.
- Represent the Colyer Law Firm in the Shively community with pride and professionalism.
Qualifications
- Fluent in both English and Spanish (required).
- Outstanding communication and customer service skills.
- Highly organized with strong attention to detail.
- Comfortable multitasking in a fast-paced office.
- Professional appearance and demeanor.
- Dependable and self-motivated.
- Strong computer skills, including Microsoft Office and the ability to learn legal software.
- Prior law firm, medical office, insurance, banking, or customer service experience is preferred but not required.
What Success Looks Like
Our ideal candidate:
- Makes every client feel welcome.
- Keeps the office running efficiently without constant supervision.
- Builds trust with Spanish-speaking clients.
- Helps convert prospective clients into signed clients through exceptional intake and communication.
- Solves problems before they become problems.
- Takes ownership of the office and treats it like it's their own.
Why Join Colyer Law Firm?
At Colyer Law Firm, we're passionate about helping injured Kentuckians and their families. We work hard, care deeply about our clients, and believe that every team member plays an important role in our success.
We offer:
- Competitive pay
- Paid holidays
- Paid time off
- Opportunities for growth and advancement
- Supportive team environment
- A chance to make a real difference in people's lives every day
Apply Today by emailing your resume to Summer Miller at Summer@colyerlawfirm.com
If you're bilingual, motivated, organized, and ready to build a long-term career with a growing Louisville law firm, we'd love to hear from you.
Colyer Law Firm, PLLC
"Call Your Law Firm."
Pay: $22.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 11 Office Administrator Jobs in Kentucky
Find roles in Kentucky that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Kentucky
Where Kentucky roles are concentrated, by current openings.
Office Administrator Job Market in Kentucky
A snapshot from current Kentucky openings, updated as new roles post.
Who's Hiring
What Kentucky Employers Look For
The qualifications that appear most often in office administrator jobs across Kentucky.
- High school diploma or associate degree in business administration or a related field
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Experience managing scheduling, correspondence, and office supply procurement
- Strong verbal and written communication skills for coordinating with staff and vendors
- Ability to maintain filing systems and handle confidential records with discretion
- Familiarity with office management software such as QuickBooks or practice management systems
Office Administrator Jobs in Kentucky: Frequently Asked Questions
How do you become a office administrator in Kentucky?
Most Kentucky employers hire office administrators with a high school diploma plus relevant experience, though an associate or bachelor's degree in business administration strengthens your candidacy significantly. Kentucky does not require a state-issued license for general office administration. Community colleges like Jefferson Community and Technical College and Bluegrass Community and Technical College offer business administration programs that align directly with what Kentucky employers seek.
Which companies hire office administrators in Kentucky?
Kentucky office administrator roles are posted by Sustainable Talent, Four Seasons Pest Solutions, and ATA and others right now, based on current listings on Migrate Mate as of July 2026. Kentucky's concentration of healthcare networks, automotive manufacturers, and state government agencies means demand is distributed across multiple industries rather than a single dominant sector.
Which Kentucky cities have the most office administrator jobs?
Louisville, Eubank, and Hebron account for the most office administrator openings in Kentucky. Louisville's density of healthcare systems, insurance companies, and corporate headquarters drives the bulk of listings, while Lexington's university health complex and growing tech presence sustain steady demand, and Bowling Green benefits from a strong manufacturing base anchored by major automotive and industrial employers.
Are there remote office administrator jobs in Kentucky?
Yes, but they're less common than in fully desk-based fields, since office administrators are often needed on-site to manage facilities, greet visitors, and handle physical documents. About 0% of office administrator openings tied to Kentucky are remote or hybrid as of July 2026, reflecting selective flexibility. Tasks most likely to go remote include scheduling coordination, data entry, and correspondence management for companies with distributed teams.
How can I get hired as a office administrator in Kentucky with little or no experience?
The most realistic starting point is applying for receptionist, administrative assistant, or office coordinator roles at Kentucky's large healthcare systems and universities, which regularly hire entry-level candidates and promote from within. Employers like Norton Healthcare and the University of Louisville often post associate-level administrative openings that serve as a direct pipeline. Completing a business administration certificate at a Kentucky community college and demonstrating proficiency in Microsoft Office will give your application a concrete edge.
Where can I find and apply to office administrator jobs in Kentucky?
You can find and apply to office administrator jobs in Kentucky on Migrate Mate, which lists current Kentucky openings updated regularly. Search the available roles, identify the ones that match your experience and preferred location, and apply directly to each position that fits your background.
See All 11 Office Administrator Jobs in Kentucky
Find roles in Kentucky that match your experience and apply in just a few clicks.
Find Office Administrator Jobs