Office Coordinator Jobs in Wisconsin
Office Coordinator jobs in Wisconsin are in steady demand, with consistent hiring across healthcare systems, higher education, manufacturing headquarters, and professional services firms. Milwaukee, Madison, and Green Bay account for the largest share of openings, with established employers like Advocate Aurora Health, the University of Wisconsin System, and Kohler Co. regularly staffing these roles at levels from entry administrative support through senior office operations. The most sought-after specialties are medical office coordination, facilities and operations support, and executive administrative coordination. Scan the live roles below and apply to whichever ones fit.
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NOW Hiring - Patient Care Coordinator - Front Desk
Doctors of Physical Therapy is seeking a full-time Patient Care Coordinator for our Chetek clinic. Ideal candidate will be seeking longevity with a growing company, be a self-starter, should possess excellent interpersonal skills and customer service skills, this is important in order to build relationships with patients and the community in order to provide a welcoming environment.
Responsibilities include:
- Greet patients
- Effectively communicate patients, families, team members, clinicians and all departments.
- Provides detailed instructions to patients for their visits.
- Reviews and evaluates patient charts for data entry accuracy.
- Work as a team to ensure we have an efficient working environment to ensure that calls are made timely to patients and referral sources.
- Familiarity with Outpatient Rehabilitation/Medical services and medical terminology.
- Answering phones
- Patient registration/data entry
- Scanning/faxing/other clerical duties
- Collecting copay's and patient balances
- Patient scheduling-Schedule Management
- Patient Care assistance as needed
- Strong organizational skills
- Knowledge of Insurance benefits
Must be available to work Monday through Friday and potentially a few very early evenings.
Benefits:
- 401k
- Paid Time Off
- Paid Holiday Time
- Medical, Dental, and Vision Insurance - HSA option health Plan
- HSA
- Life Insurance, STD & LTD, Critical Illness, Accident and Hospital Indemnity
NOW Hiring - Patient Care Coordinator - Front Desk
Doctors of Physical Therapy is seeking a full-time Patient Care Coordinator for our Chetek clinic. Ideal candidate will be seeking longevity with a growing company, be a self-starter, should possess excellent interpersonal skills and customer service skills, this is important in order to build relationships with patients and the community in order to provide a welcoming environment.
Responsibilities include:
- Greet patients
- Effectively communicate patients, families, team members, clinicians and all departments.
- Provides detailed instructions to patients for their visits.
- Reviews and evaluates patient charts for data entry accuracy.
- Work as a team to ensure we have an efficient working environment to ensure that calls are made timely to patients and referral sources.
- Familiarity with Outpatient Rehabilitation/Medical services and medical terminology.
- Answering phones
- Patient registration/data entry
- Scanning/faxing/other clerical duties
- Collecting copay's and patient balances
- Patient scheduling-Schedule Management
- Patient Care assistance as needed
- Strong organizational skills
- Knowledge of Insurance benefits
Must be available to work Monday through Friday and potentially a few very early evenings.
Benefits:
- 401k
- Paid Time Off
- Paid Holiday Time
- Medical, Dental, and Vision Insurance - HSA option health Plan
- HSA
- Life Insurance, STD & LTD, Critical Illness, Accident and Hospital Indemnity
See All 33 Office Coordinator Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
Find Office Coordinator JobsOffice Coordinator Jobs by City in Wisconsin
Where Wisconsin roles are concentrated, by current openings.
Office Coordinator Job Market in Wisconsin
A snapshot from current Wisconsin openings, updated as new roles post.
Who's Hiring
What Wisconsin Employers Look For
The qualifications that appear most often in office coordinator jobs across Wisconsin.
- Two or more years of office administration or coordination experience in a professional setting
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Teams
- Experience scheduling meetings, managing calendars, and coordinating travel arrangements
- Strong written and verbal communication skills for internal and external correspondence
- Ability to manage multiple priorities, deadlines, and requests from cross-functional teams
- Familiarity with office management software, database entry, or ERP systems such as SAP or Oracle
Office Coordinator Jobs in Wisconsin: Frequently Asked Questions
How do you become a office coordinator in Wisconsin?
Most Wisconsin employers hire office coordinators with an associate or bachelor's degree in business administration, office management, or a related field, though substantial administrative experience can substitute for formal education. Wisconsin does not require a state-issued license for general office coordinator roles. Candidates strengthen their applications by earning credentials such as the Certified Administrative Professional designation and by gaining experience at Wisconsin healthcare networks, university systems, or manufacturing firms before pursuing coordinator-level positions.
Which companies hire office coordinators in Wisconsin?
Companies currently hiring office coordinators in Wisconsin include Greenfield Rehabilitation Agency, Doctors of Physical Therapy, and WWBIC, per current listings on Migrate Mate as of September 2026. Wisconsin's concentration of large healthcare networks, Big Ten university campuses, and manufacturing headquarters means demand for office coordinators stays active across both urban centers and smaller regional markets.
Which Wisconsin cities have the most office coordinator jobs?
Appleton, Madison, and Milwaukee have the most office coordinator openings in Wisconsin. Milwaukee drives the largest share of listings through its dense concentration of hospital systems, financial services firms, and corporate headquarters, while Madison's state government offices and University of Wisconsin flagship campus generate consistent demand, and Green Bay's healthcare and manufacturing base anchors hiring in the northeastern region.
Are there remote office coordinator jobs in Wisconsin?
Yes, but they're less common, since office coordinator work typically involves on-site responsibilities such as managing facilities, coordinating in-person meetings, and handling physical correspondence. About 20% of office coordinator openings tied to Wisconsin are remote or hybrid as of September 2026, and those that do offer flexibility tend to concentrate scheduling, data entry, and communications tasks rather than front-desk or facilities duties.
How can I get hired as a office coordinator in Wisconsin with little or no experience?
The most realistic entry path is through an administrative assistant or receptionist role at a Wisconsin healthcare network, university, or large manufacturer, then moving into coordination responsibilities over time. Employers like Froedtert Health, UW Health, and Wisconsin's technical college system regularly post entry-level administrative openings that serve as direct on-ramps. Completing an office administration program at one of Wisconsin's sixteen technical colleges and earning a Certified Administrative Professional credential gives candidates a clear advantage over applicants without formal credentials.
Where can I find and apply to office coordinator jobs in Wisconsin?
You can find and apply to office coordinator jobs in Wisconsin on Migrate Mate, which lists current Wisconsin openings across industries and experience levels. Search the listings to find roles that match your background and location, then apply directly to the ones that fit.
See All 33 Office Coordinator Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
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