Office Coordinator Jobs in Wisconsin

Job Summary

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will serve providing effective communication, and a welcoming environment for staff, clients, and visitors alike. Your energetic approach and attention to detail will help foster a productive workplace where administrative excellence thrives. This position offers an exciting opportunity to coordinate events, and oversee vendor relationships - all while maintaining a positive and professional atmosphere. This position reports directly to the President of the Board of Directors.

Key duties involve supervising administrative processes, following office policies and procedures, and supporting human resources functions such as onboarding and employee records management. Strong aptitude and experience with QuickBooks and related A/R and A/P is a key function. Strong organizational, communication, and leadership skills are essential, along with proficiency in office software and systems. The ideal candidate should have prior experience in an office environment, attention to detail, and the ability to multitask in a fast-paced setting.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and warmth.
• Oversee calendar management for staff schedules, meetings, appointments, and special events to ensure optimal time utilization.
• Coordinate event planning activities such as meetings, trainings, workshops, and company functions from start to finish.
• Assist administrative staff and provide training & development opportunities to foster team growth and efficiency.
• Handle vendor management by sourcing supplies, negotiating contracts, and maintaining strong supplier relationships to support office needs.
• Maintain accurate bookkeeping records using QuickBooks.
• Assist Treasurer and Finance Committee with budgeting tasks by tracking expenses and preparing reports to help optimize resource allocation.
• Manage office supplies inventory and ensure the workspace remains organized, clean, and welcoming at all times.
• Implement effective communication strategies across teams through clear email correspondence, memos, and announcements.

Requirements

• Well versed in Quickbooks
• Proven experience in office or administrative roles with a focus on clerical tasks and organizational skills.
• Strong organizational skills to be applied to assisting with preparation of Board of Directors meetings and Park events
• Excellent communication skills—both verbal and written—with professional phone etiquette.
• Ability to manage schedules efficiently using calendar management tools; multitask effectively in a fast-paced environment.
• Exceptional organizational skills with keen attention to detail; ability to prioritize tasks independently.
• Comfortable handling front desk responsibilities including multi-line phone systems and visitor coordination.
• Join us as an Office Coordinator if you’re energetic about creating an organized, efficient workspace where teamwork flourishes! Your proactive attitude will be instrumental in supporting our mission to deliver outstanding service while fostering a vibrant office culture built on collaboration and excellence.

ESSENTIAL REQUIREMENTS

1. Must have valid driver's license

2. Must be able to lift 25 pounds

3. Must be able to bend

4. Must be able to walk distances between office and operational areas of Park

5. Must be able to reach up to 6 inches above head level

6. Must be able to sit in stationary period for extended periods of time

7. Must have use of both hands

8. Must be able to use keyboard and mouse

Work Location: In person

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Work Location: In person